Amesbury Housing Authority

Amesbury Housing Authority Minutes of the Regular Board Meeting Tuesday, February 15, 2022 at 8:30 AM RECEIVED By City Clerk at 2:11 pm, 4/19/22 Voted and Approved March 15, 2022 A Regular Board meeting of the Amesbury Housing Authority was held on Tuesday, February 15, 2022, at 8:30 AM at the Heritage Community Room located at 180 Main Street, Amesbury, MA. A quorum being present the meeting was called to order by the Chair Noon at 8:31 A.M. with the following members present: Commissioners Present: Donald Roy Philip Dandurant Ralph Noon Lyndsey Haight Sandy Clark ELECTION OF OFFICERS CHAIRMAN Upon a motion duly made by Mr. Roy and seconded by Ms. Haight to nominate Ralph Noon for VOTED: To approve Ralph Noon as Chairman, it was unanimously. Chairman. Mr. Noon accepted nomination. The Chairman then declared said motion carried and said vote in effect. VICE CHAIR Upon a motion duly made by Mr. Roy and seconded by Ms. Clark to nominate Lyndsey Haight for Vice- Chairman. VOTED: To approve Lyndsey Haight as Vice-Chairman, it was unanimously. Ms. Haight accepted nomination. The Chairman then declared said motion carried and said vote in effect. TREASURER Upon a motion duly made by Ms. Haight and seconded by Mr. Roy to nominate Phil Dandurant for Treasurer. VOTED: To approve Phil Dandurant as Treasurer, it was unanimously. Mr. Dandurant accepted nomination. The Chairman then declared said motion carried and said vote in effect. VICE TREASURER Upon a motion duly made by Ms. Haight and seconded by Mr. Dandurant to nominate Sandra Clark for Vice Treasurer. VOTED: To approve Sandra Clark as Vice Treasurer, it was unanimously. Ms. Clark accepted nomination. The Chairman then declared said motion carried and said vote in effect. Public Participation- none MINUTES Upon a motion duly made by Mr. Dandurant and seconded by Mr. Roy it was unanimously VOTED: To approve the Minutes of the Annual board meeting January 25, 2022, as presented. The Chair then declared said motion carried and said vote in effect. Ms. Clark abstained. Upon a motion duly made by Mr. Dandurant and seconded by Mr. Roy it was unanimously VOTED: To approve the Minutes of the Special board meeting February 1, 2022, as presented. The Chair then declared said motion carried and said vote in effect. Ms. Clark abstained. Upon a motion duly made by Mr. Dandurant and seconded by Mr. Roy it was unanimously VOTED: To approve the Minutes of the Joint board meeting with City Council February 8, 2022, as presented. The Chair then declared said motion carried and said vote in effect. Ms. Clark abstained. FINANCES Upon a motion duly made by Mr. Roy and seconded by Ms. Clark it was unanimously VOTED: To review and approve the monthly bills for Vendor payments issued Check Number #23684 through #23720 and direct payment 20 for the period from 1/24/2022 through 2/8/2022 for a total amount of $143,134.96 and January automatic monthly deductions in the amount of $2,206.22 as presented. The Chair then declared said motion carried and said vote in effect. Monthly Financials Upon a motion duly made by Mr. Roy and seconded by Ms. Haight it was unanimously VOTED: To review and place on file the monthly financials for the period ending December 31, 2021, as presented. The Chair then declared said motion carried and said vote in effect. CORRESPONDENCE AND REPORTS • Touring Report • Vacancy Report- 2 one bedrooms to be lease this week. Working on CHAMP pull list. CAPITAL IMPROVEMENT/MODERNIZATION Executive Director reviewed the FISH projects with the board to include the upcoming change order for the electrical upgrade and outlet installation at Macy Street/Terrace complex. Jupiter Electric- FISH 007080-Change Order 1 Upon a motion duly made by Mr. Dandurant and seconded by Mr. Roy it was unanimously VOTED: Review and Approve Change Order 1 for Jupiter Electric in amount of $32,191.16 for relocation of electrical panels as presented. The Chair then declared said motion carried and said vote in effect. Jupiter Electric- FISH 007080-Change Order 2 Upon a motion duly made by Ms. Clark and seconded by Ms. Haight it was unanimously VOTED: Review and Approve Change Order 2 for Jupiter Electric in amount of $27,757.96 for refeed of dryer per inspector as presented. The Chair then declared said motion carried and said vote in effect. Jupiter Electric- FISH 007080-Change Order 3 Upon a motion duly made by Mr. Dandurant and seconded by Mr. Roy it was unanimously VOTED: Review and Approve Change Order 3 for Jupiter Electric in amount of $7,512.55 to maintain heat during service and panel change as presented. The Chair then declared said motion carried and said vote in effect. Jupiter Electric- FISH 007080-Change Order 4 Upon a motion duly made by Mr. Roy and seconded by Ms. Haight it was unanimously VOTED: Review and Approve Change Order 4 for Jupiter Electric in amount of $4,198.89 to provide and install new dryer cords on existing dryers as presented. The Chair then declared said motion carried and said vote in effect. HUD UPDATE 85 Housing Choice Vouchers leased and 24 Vouchers RAD PVD Vouchers leased NEW/OTHER BUSINESS - none REPORT OF THE EXECUTIVE DIRECTOR Executive Director reviewed the attached Executive Director Report that was included in the Board Packet. Adjourn- There being no further business before the Board and upon a motion duly made by Ms. Haight and seconded by Ms. Clark it was unanimously voted to adjourn at 9:17 am. The Chair then declared said motion carried and said vote in effect. Respectfully submitted, Michelle Bibeau Michelle Bibeau Secretary and Executive Director