Budget and Finance Subcommittee

City of Amesbury Office of the City Clerk 62 Friend St. Amesbury, MA 01913 MEETING NOTICE POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 30A §§18-25 Version 7.1.10 City Council Finance Committee Meeting Tuesday, April 26, 2022 at 7:15 PM or Immediately Following Special City Council Meeting City Hall Auditorium The public can view this meeting on ACTV Channel 12, the ACTV website or their Facebook Page: www.facebook.com/AmesburyCommunityTelevision Topics for Discussion / Agenda: Roll Call Minutes for Approval: March 22, 2022 Communications & Updates · Monthly Financial Reports · Free Cash Review · Review/Update on Past Actions · Workshop - Other Municipal Finance: Public Comment 2022-040 An Order to change various fees for the City Clerk’s Office and to adopt a Schedule of Fees. Summary: The City of Amesbury recently commissioned a Comprehensive Review of Municipal Fees by the Edward J. Collins, Jr. Center for Public Management. The report dated November 2021 provided the following recommendation: “The Project Team recommends increases in these three fees - Annual Street listing book, Kennels, National Grid pole hearing. Additionally, there are several other new or increased fees proposed, which include Notary Oaths and Notary Services for Non-residents and Genealogy Research.” The current fee schedule was last updated in 2008 per Council order 2008-071. 2022-041 An Order to change various Fire Safety Inspection and Permit Fees and to adopt a Schedule of Fees. Summary: The City of Amesbury recently commissioned a Comprehensive Review of Municipal Fees by the Edward J. Collins, Jr. Center for Public Management. The report dated November 2021 provided the following recommendation: “Raise many/all Fire Department fees, in accordance with MGL Chapter 148 Section 10A, to the maximum allowable in most instances.” The current fee schedule was last updated in 2003 per Council order 2003-39. 2022-042 An Order to authorize the transfer of $66,100.00 from the Library front stair repair capital account (120 0610 5861 01) to pay for engineer’s revised drawings and work 1 recommended by the architect’s investigative report relative to repairing the compromised North wall at the Amesbury Public Library. Summary: This order requests a budget transfer in the amount of $66,100.00 from the Library front stair repair capital account (which has a remaining balance of $66,100.00) to pay for structural drawings furnished by engineer McBrie, LLC, required to repair the failed lintel at the basement rear emergency door and to facilitate work recommended by architect Raymond T. Guertin in his investigative report. Guertin’s investigative report and McBrie’s proposal for structural engineering services are attached. 2022-043 An Order to transfer $15,662.00 from Library Salaries and Wages to Library Expenses. Summary: This order requests a budget transfer in the amount of $15,662 from Library Salaries and Wages to Library Expenses in order to replenish the expenses for unexpected costs incurred in FY22. This includes funds to pay for a new cleaning contract awarded at a higher rate and engineer’s fees to investigate compromised lintel and render structural drawings for repair of the masonry arched lintel above the emergency exit door in the lower level. 2022-046 An Order to authorize the Mayor to accept and expend a FY22 Firefighter Safety Equipment Grant from the Department of Fire Services (DFS) Summary: This grant from DFS in the amount of $15,944.79 will be used to purchase the following approved firefighter safety equipment: Hoses, Nozzles, and Valves 2022-047 An Order to authorize the Mayor to accept and expend a grant from the Massachusetts Cultural Council for FY 2022. Summary: The Massachusetts Cultural Council has allocated $10,600.00 from the FY 2022 Local Cultural Council funds to the Amesbury Cultural Council’s local fund. 2022-048 An Order to authorize the Mayor to accept and expend a FY2021 Community Development Fund Grant from the Massachusetts Community Development Block Grant (CDBG) Program. Summary: This Community Development Fund grant (up to $679,020) will be used for: Housing Rehabilitation: $435,000, Public Social Service: $139,800, General Administration: $104,220. 2022-049 An Order to transfer $3,200.00 from Administration & Finance Salaries & Wages to Administration & Finance Expenses. Summary: This order requests a budget transfer in the amount of $3,200.00 from Administration & Finance Salaries & Wages to Administration & Finance Expenses to replenish the expense appropriation for consulting services performed by the previous CFO while the position was vacant, pending the hiring of a new CFO. 2022-050 An Order to authorize the transfer of $10,350 from the General Fund to the Conservation Commission Receipts Reserved Fund. Summary: This order requests a budget transfer in the amount of $10,350 from the General Fund to the Conservation Commission Receipts Reserved Fund. These funds are prior year receipts that were incorrectly posted to the General Fund instead of the Conservation Commission Receipts Reserved Fund for conservation permits/fees. Adjourn Respectfully Submitted by, Ellie Andersen, April 21, 2022 2