Budget and Finance Subcommittee

City of Amesbury Office of the City Clerk 62 Friend St. Amesbury, MA 01913 By City Clerk at 11:15 am, Mar 29, 2023 City Council Budget & Finance Committee Meeting Minutes Tuesday, February 21, 2023, at 7:30 PM Chairman Hickok called the meeting to order at 7:31 PM. Roll call was taken, and present were Chairman Hickok, Councilor Deschenes and Councilor Stanganelli. Minutes for Approval: January 17, 2023 Chairman Hickok made corrections to the minutes. Councilor Stanganelli moved to approve the minutes of January 17, 2023 with the corrections as noted. He was seconded by Councilor Deschenes. The motion unanimously passed (3 voting members present). Communications and Updates: • CFO Marisa Batista stated that no monthly reports are available yet. Ms. Batista shared that she will not be at the next Budget and Finance Meeting but that she will submit the reports. Public Comment- There was no one to speak during the public comment portion of the meeting. 2023-011 An Order to fund the employment agreement between the City of Amesbury and the American Federation of State, County and Municipal Employees (AFSCME), Council 93, Local 939 dated July 1, 2022 to June 30, 2025. -Mayor Sponsor Chief of Staff Ann Marie Casey stated that the major changes have to do with the pay scale. Chairman Hickok asked how much remains in the 2023 budget reserve, water retained earnings, and sewer retained earnings after the transfers. CFO Marisa Batista answered that $78,294.63 remains in the budget reserve, $296,466.98 in the water retained earnings, and $1,186,516.34 in the sewer retained earnings. Councilor Stanganelli moved to send bill 2023-011 as presented back to the full City Council with a positive recommendation. He was seconded by Councilor Deschenes. The motion passed unanimously (3 voting members present). 2023-012 An Order to request the City Council to authorize the Department of Public Works to overspend the fiscal 2023 snow and ice appropriation of $250,000. -Mayor Sponsor Chief of Staff Ann Marie Casey stated that this is in the event that the city needs to go over the current budget. Councilor Stanganelli asked what was spent in last year’s fiscal budget for comparison. CFO Marisa Batista stated that it was at least double. 1 Councilor Stanganelli moved to send bill 2023-012 as presented back to the full City Council with a positive recommendation. He was seconded by Councilor Deschenes. The motion passed unanimously (3 voting members present). 2023-014 An Order to request the City Council vote to authorize the Mayor to enter into five-year or less lease purchase Agreement for a replacement mail machine. -Mayor Sponsor Chief of Staff Ann Marie Casey stated that the current mail machine is 11 years old. Councilor Stanganelli moved to send bill 2023-014 as presented back to the full City Council with a positive recommendation. He was seconded by Councilor Deschenes. The motion passed unanimously (3 voting members present). 2023-015 An Order to request the City Council vote to authorize the Mayor to enter into five-year or less lease purchase Agreements for new copiers. -Mayor Sponsor Chief of Staff Ann Marie Casey stated that this is an administrative housekeeping item. Councilor Stanganelli moved to send bill 2023-015 as presented back to the full City Council with a positive recommendation. He was seconded by Councilor Deschenes. The motion passed unanimously (3 voting members present). 2023-016 An Order to authorize the Mayor to accept and expend a grant in the amount of $18,953.00 from the Executive Office of Public Safety and Security and the Department of Fire Services (DFS) FY 2023 Firefighter Safety Equipment Grant Program. -Mayor Sponsor Chairman Hickok stated that it is a sad commentary on the American way of life that tax/grant money needs to be used to purchase active shooter PPE. Councilor Deschenes moved to send bill 2023-016 as presented back to the full City Council with a positive recommendation. He was seconded by Councilor Stanganelli. The motion passed unanimously (3 voting members present). Adjourn: Councilor Stanganelli moved to adjourn the meeting at 7:56 PM. He was seconded by Councilor Deschenes. The motion passed unanimously (3 voting members present). Respectfully submitted, Jasmine Looney March 16, 2023 2