Library Board of Trustees

By City Clerk at 8:26 am, Sep 29, 2022 Amesbury Public Library Board of Trustees Location: Amesbury City Hall Auditorium Wednesday July 13, 2022 7:00 PM Board of Trustees (BOT) Members present: Delia Rinaldi, Anne Campbell, Jessica Ducrow, Laurie Cameron, Gail Browne Also present: APL Director Aimie Westphal I. Call to order at 7:01 PM by Anne as chair. II. Secretary’s minutes Motion made to accept June 15 meeting minutes by Delia with the correction to remove “Interim” from the agenda. Jessica seconded with the motion passing unanimously. III. Communications None. IV Budget report: Aimie narrates the contents of her Monthly Budget Report for June 2022, which is included in the Trustees packet for this evening’s meeting. Key items discussed include: • Last budget report for FY22 • The operation budget will almost be zeroed out. • State Aid reflects the deduction of the carpet project. V. Director’s report: Aimie narrates the contents of her Director’s Report for June 2022, which include: • Library is fully staffed. • Facilities in regards to the back wall, carpet, paint and fountain remain in the same status as last month. The exception is the paint project, the vendor has been asked to provide proof of wages for their staff. Facilities and Locker Plumbing & Heating are handling the fountain moving forward. • Networking project: City IT department has a 100K cabling grant. Should cover APD, Library and Elm St AFD office. IT told Aimie that the APD would probably be using most of the money. A different grant will cover the cabinet we need for the upgrade, about $9,000. New wireless access points should be covered as well. Per Tom at MVLC, we can remove the server and get the switch which will be approximately $14,211.18. Aimie  would like to vote on the new switch to pay for it from State Aid with the note that she will not move on the project until the final quote on the cabling. • Aimie noted the Summer Celebration and is looking for volunteers to scoop ice cream. Aimie will send an email to the trustees. For more info, a snapshot of the Library Director’s Report to the Trustees - July is included in the Addendum at the end of these minutes. VI. Committee reports: Director Review Subcommittee – This subcommittee has not met this year. Anne will coordinate with the subcommittee members and Aimie to get a meeting scheduled. VI. New Business None. VII. Old Business • Long range planning project update All the information has been gathered and Aimie is working on organizing the report. She will send an email to the board to verify the date. Tentative date is August 17, virtual meeting to vote on the strategic plan. • Reviewed Vision and Mission statements for the Library. Jessica made a motion to accept the vision mission and values. Delia seconded, unanimous. VIII. Matters not reasonably anticipated in advance of the meeting Aimie would like a vote on the networking project. Gail makes a motion to fund the Amesbury Library Meraki Quote from Rutter Networking Technologies in the amount of $14,081.18 from State Aid. This funding is contingent upon trustee approval of a related cabling project. Laurie seconds. Unanimous. IX. Adjourn: 7:54 PM. Motion to adjourn by Laurie, seconded by Jessica, unanimous.  Attachments/Addendum Library Director’s Report to the Trustees snapshot from July 13, 2022 BOT packet: