City Council

AMHERST TOWN COUNCIL AGENDA – WEDNESDAY, SEPTEMBER 11, 2019 Meeting at 7:00 p.m. Town Hall, 174 S. Main Street, Amherst, VA 24521 A. Call to Order for the Town Council– 7:00 p.m. - Mayor Tuggle B. Pledge of Allegiance - I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. C. Invocation - Any invocation that may be offered before the official start of the Amherst Town Council meeting shall be the voluntary offering to, and for, the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by Council and do not necessarily represent the religious beliefs or views of the Council in part or as a whole. No member of the audience is required to attend or participate in the invocation, and such decision will have no impact on their right to participate actively in the business of the Council. Copies of the policy governing invocations and setting forth the procedure by which a volunteer may deliver an invocation are available upon request at the Town Hall. D. Public Hearings and Presentations 1. Mayor Tweedy presentation- Mayor Treney L. Tweedy of the City of Lynchburg and member of the Central Virginia Planning District Commission will make a brief appearance to invite Council to attend the Central Virginia Planning District Strategic Direction Roundtable 2019. This event will discuss and decide the next priority initiative for the Central Virginia Planning District. 2. Proclamation for Constitution Week (Pg. 1)- The Amherst Chapter of the Daughters of the American Revolution has a proclamation for Constitution Week, commemorated annually during the week of September 17-23. 3. Public Hearing on a potential change to the Town Parking Ordinance (Pgs.2-3)– A public hearing has been set and advertised for potential changes to the Town’s parking ordinance. This would eliminate the prohibition on parking on Main Street overnight but add penalties for blocking bike lanes and parking commercial vehicles on Main Street. E. Citizen Comments - Per the Town Council’s policy, any individual desiring to speak before the Council who has not met the agenda deadline requirement will be allowed a maximum of three minutes to speak before the Town Council. Any individual representing a bona fide group will be allowed a maximum of five minutes to speak before the Town Council. Placement on the agenda is at the Mayor’s discretion. F. Consent Agenda – Items on the consent agenda can be voted on as a block if all are in agreement with the recommended action or discussed individually. 1. Town Council Minutes (Handout) – Draft of the August 14, 2019 meeting minutes are attached. Please let Vicki Hunt know of any concerns by Wednesday morning such that any needed corrections can be presented at the meeting. G. Correspondence and Reports 1. Staff Reports (Pgs. 4-14) a. Town Manager Monthly Report - attached b. Police Chief Monthly Report - attached c. Office Manager Monthly Report - attached d. Clerk of Council Monthly Report- attached Page 1 of 2  e. Public Works Monthly Reports- attached f. Town Attorney Monthly Report – attached 2. Council Committee Reports a. Finance Committee – Mrs. Carton b. Community Relations – Mrs. Ogden c. Utilities Committee – Mr. Watts 3. Other Reports (Pgs. 15-24) a. Planning Commission– no meeting, no report b. Industrial Development Authority- no meeting, no report c. Robert E. Lee SWCD- July 25, 2019 meeting minutes and annual report H. Discussion Items 1. Adopt Budget and CIP calendar for FY 2020-2021- (Pgs. 25)- Tracie Wright- Each year, Council adopts a budget and CIP calendar for the following year’s budget process. This schedule follows the schedule used for the current fiscal year’s budget. 2. Set Public Hearing for Slip Lining Bond (Pgs. 26-55)- Sara Carter- USDA RD is requiring the Town to adopt a resolution for the bonding of the slip lining project prior to going to bid. The numbers contained in the resolution and bond paperwork will be changing as the project is bid and the bids are received. These figures are from the 2008 estimates. Staff requests a public hearing be set for next month to complete this step for USDA. 3. June 27, 2020 Event- Bobby Shiflett- Staff is beginning planning for next year’s First Responders Parade and Celebration. Staff would like guidance from Council regarding a budget and any requested changes or additions for next year’s event. 4. Lead and Copper Presentation- Gary Williams- Staff would like to give Council a briefing and request Council support for an educational campaign in Town to increase understanding of water test results and improve community relations. 5. Edmunds Financial Software contract- (Pgs. 56-66)- Tracie Wright- As part of the adopted CIP, a new financial software program was included in this year’s budget. Staff has researched the available options and requests Council approval to purchase the Edmunds product for $25,000. 6. Request for Copier Purchase- (Pgs. 67-68)- Staff requests Council approval to spend $5,309.50 for a new copier for Town Hall. 7. Park Input meeting- Sara Carter- Staff will be holding a meeting in Town Council chambers on September 24th, 2019 at 7:00 pm to solicit input from residents regarding the layout and design of the park on Scott’s Hill Road. I. Matters from Staff J. Matters from Town Council K. Anticipated Town Council Agenda Items for Next Month L. Citizen Comments M. Adjournment Page 2 of 2