Urban Renewal Agency Board

Anaconda Deer Lodge County Urban Renewal Agency Minutes Anaconda Urban Renewal Agency Meeting Wednesday, July 6, 2016 – 12:00 p.m. Members Present: Adam Vauthier, Jamie Roessler, Kristy McKay Absent: Dawn Dee Others Present: Jim Davison, Julie K. Pooley Adam Vauthier called the meeting to order at 12:22 p.m. Approval of Minutes from the June 29, 2016 Meeting Jamie Roessler moved to approve the minutes from the June 29, 2016 meeting; seconded by Kristy McKay. Motion carried unanimously. Old Business A. Finalize Procedures, Guidelines and Scoring Criteria Adam Vauthier merged all of the grant applications and related documents into one. In addition, he added a table of contents, additional language in Sections F (Criteria for Matching Funds and Maximum Requests) and Section G (Grant Extension Procedures). Jamie Roessler suggested mandating recipients request an extension within seven (7) business days before the completion date of the grant. This will be added to the Grant Extension Procedures section. Adam Vauthier also added the Scoring Criteria and Scoring Form into the document. Jim Davison asked if the board will allow progress payments. With the previous Downtown TIF, payments were disbursed at the end of the project. However, as the projects became bigger the TIF allowed progress payments. Kristy McKay and Jamie Roessler would like to see payments negotiated at the time of the contract. This term will be added to the Application Process section, #6 – Grant Agreement. Kristy McKay moved to add this language to the agreement; seconded by Jamie Roessler. Motion carried unanimously. B. Timeline to Present Information and Budget to the A-DLC Commission The Board will be presenting its budget to the Commission this afternoon. Julie Pooley, Clerk of Commission suggested the board present its RFP for Administration and the grant applications to the Commission at the upcoming Work Session on July 12th. 118 East 7th Street | Anaconda, MT 59711 | 406-563-5538  Anaconda Deer Lodge County Urban Renewal Agency New Business A. Budget The board is meeting with the Commission today to present its budget request for FY 2016- 2017. It is requesting the following amounts: • Administration Fees and Costs $8900 • *Grant Funds $80,100 • Total $89,000 *The grant funds budget request consists of the 2016 Downtown TIF funds and the remaining funds from the previous Downtown TIF which sunset in 2012. Current TIF funds are approximately $44,000 and carryover is $45,000. Miscellaneous None. Public Comment None. Next Meeting The next meeting will be determined once the board receives RFPs and/or grant applications. Adjournment Kristy McKay moved to adjourn the meeting at 12:41 p.m.; seconded by Jamie Roessler. __________________________ ________________________ Julie K. Pooley Adam Vauthier Clerk of the Commission Chair 118 East 7th Street | Anaconda, MT 59711 | 406-563-5538