Urban Renewal Agency Board

Anaconda Deer Lodge County URA TIF Board Wednesday January 13th 2021 12 PM Community Service Center 3rd Floor Conf. Room Please turn off or silence all cell phones and electronic devices. Everyone is respectfully asked to follow these Rules of Procedure: • Please state your name & address for the record. • Please speak loud enough for the entire room to hear your comments. • Please be respectful to other speakers, presenters and members of the audience. • No sidebar conversations will be allowed. Private conversations and whispering in the audience during the meeting is very disruptive so please step out of the room for any such conversations. I. Call to Order and Roll Call 1 Jim Davison calls to order at 12:02 PM 2 Attendance: a Board members: Dawn Dee, Carl Hamming, Jim Davison, Rose Nyman, b Absent: Kristy McKay c Staff present: Teah Fuller & Adam Vauthier d Others Present: Keith Collins, Howard Smith, Steve & Marsha Hill, Nick Richards, Jana Roe,Rich Rivers and Ed Strommen. II. Approval of Minutes from the October 14th 2020 Meeting 1 Adam Vauthier states that he updated the county website with adjustments to last minutes. 2 Rose Nyman moves to accept the October 14th minutes, Dawn Dee seconds and it passes. III. Reports or Presentations A. Recap of open projects and estimated funds available i. Adam Vauthier reviewed open projects and financials that are included in the board packet. ii. Dawn Dee asked for a timeline for the public projects. Adam Vauthier gave a rundown of public projects still underway. Rose Nyman gave an update on the Common Multi-Use Building. IV. Unfinished Business V. New Business A. Review of new grant applications. The board discusses tactics, and decides to score or table each application and then vote on approval and amount of funding after scoring. i. Celtic House Inn – Structural Energy Efficiency -Asking for $7,500 Bid: $17,759 1 Howard Smith states that he needs a new boiler. The old one started to leak in the spring. The new high efficiency boiler will save money for the business. This heats the hotel and Sven’s. He explained they had to get the boiler in before the pipes froze and was requesting a reimbursement emergency allocation. a Rose Nyman started discussion about Businesses licenses and historic significance of the building. Howard Smith explains he is a contributing building to the historic Registry. 1 of 4  2 Board discusses if this would be considered an emergency. The board agrees that was considered an emergency and they will proceed. 3 Scoring= Carl: Thumbs up Dee:15 Jim: 15 Rose:15 Kristy: 18 4 Average Score:15.75 ii. Thrifty Drug Store – Structural Energy Efficiency- Asking for $3,980 Bid: $7,960 1 Nick Richards states Thrifty Drug is looking to upgrade its lighting system. The project would create energy efficiency and safety. 2 Scoring= Carl: Thumbs up Dee:14 Jim: 14 Rose:13 Kristy: 14 3 Average Score:13.75 iii. Misty Mountain Teas – Façade Signage- Asking $250 Bid:$500 1 Carl Hamming reads the email from Eric Newcombe at the State Historic Preservation Office (SHPO) on this sign application. They have some concerns about the hanging and placement of sign. Rose explains that there isn’t a photo of a logo and ultimately believes another avenue for signage would be better. Dawn Dee also requested to see a photo of the sign before approval. 2 Carl Hamming motions to table the application due to SHPO concerns on design and would like more information for a later meeting, Dawn Dee seconds and motion passes unanimously. iv. (Peterson Building) – Façade Garage Doors- Asking: $12,500 Bid: 1 Dawn Dee asks if this falls under the façade category. 2 Keith Collins explains that the garage doors are a part of the store front of the building. 3 Rose Nyman mentioned that SHPO has not been contacted about this project. She wants to know the historic significance. She also mentioned that “windows” were a part of the budget narratives. Keith Collins explains it is an error. 4 Scoring= Carl: Thumbs up Dee:14 Jim: 14 Rose:10 Kristy: 5 Average Score: 12.66 v. Winds Pasties (Peterson Building) – Infrastructure Plumbing- Asking: $7,500 Bid: $104,600 1 Rose Nyman asked if Sawyers bid is for the entire project. After board discussion it is assured that Sawyer plumbing will have to provide a detailed invoice when project is completed on project parts that are relevant to the grant. 2 Dawn Dee motions to table on the basis of an itemized bid Carl Hamming seconds and the motion passes unanimously. 3 Scoring= Carl: Thumbs up Dee:23 Jim: 14 Rose:12 Kristy: 20 4 Average score: 17.25 vi. Winds Pasties (Peterson Building) – Façade Windows Asking: $5,586.14 Bid:$11,172.28 1 Keith Collins explains that there are 14 windows in the Peterson Building that need to be replaced. The bid is showing what a price is per window not the total. 2 Keith Collins explains this is for the upstairs part of the building. These windows will be going into replace current outdated windows. 3 Scoring= Carl: Thumbs up Dee:16 Jim: 18 Rose:10 Kristy: 4 Average Score:14.66 2 of 4 vii. Winds Pasties (Peterson Building) – Façade Store Front- Asking: $12,500 Bid:$31,130 1 Jim Davison asked if there are any designs for the store front. Keith Collins explained that they will not be changing the façade in any way. It will just have updated paint and windows. 2 Rose Nyman asked if he will be removing the aluminum. Rose Nyman asked if SHPO should be contacted about the façade. 3 Dawn Dee motions to table until design and SHPO concurrence is met. Carl Hamming seconds and the motion passes unanimously. viii. Pintler’s Portal – Façade Business Store Front asking: $7,500 bid: $26,530.40 1 Marsha Hill explains that they bought the building to renovate into a hostel. She explains that they cannot get a business license until fire suppression is updated. Steve and Marsha hill explain the design provided to the board members that will upgrade the front of the building and signage. 2 Scoring= Carl: Thumbs up Dee:14 Jim: 9 Rose:15 Kristy: 3 Average Score:12.66 ix. Pintler’s Portal – Structural Code Fire Suppression System asking: $7,500 Bid: $23,612 1 Marsha Hill explains that they bought the building to renovate into a hostel. She explains that they cannot get a business license until fire suppression is updated. They have started work towards that, but have not yet started the fire suppression system. 2 Carl Hamming asked if this has started. Marsha explains that it has not started. They just started on the water line. 3 Scoring= Carl: Thumbs up Dee:15 Jim: 20 Rose:15 Kristy: 15 4 Average score: 16.25 x. Pintler’s Portal – Infrastructure Connection from building to county water- ASking: $7,500 Bid:$16,630 1 This application is denied. This did not meet criteria as the project has already begun. xi. Pintler’s Portal – Structural Code Fire Alarm System Asking: $7,500 Bid: $17,179 1 Marsha Hill explained that as with the fire suppression system they have a design and are looking to get the building to code per the fire chief. 2 Scoring= Carl: Thumbs up Dee:14 Jim: 20 Rose:15 Kristy: 14 3 Average score:15.75 xii. River’s & River’s – Structural Roof Repair- Asking: $2,345 Bid: $4650 1 Rich Rivers explains that the third street side of his building roof is failing. He got one bid from Roger Davis. This will make the roof drain correctly. Roger will also upgrade the downspout for proper runoff. 2 Rose Nyman asked if it was the whole roof or just the section. Rich explains it is just the front section. 3 Scoring= Carl: Thumbs up Dee:15 Jim: 18 Rose:15 Kristy: 15 4 Average Score: 15.75 3 of 4 xiii. Strommen Family Investments (Donivans) – Structural Roof Repair 1 Ed Strommen explains that they need to replace the roof over the bar area. They obtained the bid and match for the project. They would be starting the project this coming spring. 2 Carl Hamming asked if the bid would be valid this coming spring. Ed Strommen explained that the bid provider states they will honor it. 3 Scoring= Carl: Thumbs up Dee:20 Jim: 14 Rose:13 Kristy: 17 4 Average score:16 Carl Hamming motions to approve all scored non-tabled applications to full allowable funding eligibility as long as the all obtain current businesses licenses Dawn Dee seconds the motion which passes unanimously. VI. Miscellaneous/Announcements 1 Adam Vauthier states the ARA has submitted a request to extend their work 2 Rose Nyman states that 406 Bistro’s 4th street property is currently an eye sore. 3 RoseNyman states that the sign ordinance has been approved by the planning board. She would like to see this board and various others to establish the same vision. She will be looking at signs harder 4 Rose Nyman is disappointed that more local contractors were not in bids. 5 The board discusses new regulations for applicants. This will be voted upon at the next meeting. VII. Public Comment – This is the time for members of the public to comment on items NOT appearing on this Agenda that are within the Board’s jurisdiction. VIII. Adjournment 1 Dawn Dee motions to adjourn meeting, Carl Hamming seconds and it passes. Meeting adjourned at 2:07 pm. 1 4 of 4