Urban Renewal Agency Board

Amended Agenda August 16, 2021 Anaconda Deer Lodge County URA TIF Board Wednesday August 18th 2021 12 PM Community Service Center 3rd Floor Conf. Room Join Online: Dial-in number (US): (551) 258-6392 International dial-in numbers: https://fccdl.in/i/aldc Online meeting ID: aldc Join the online meeting: https://join.freeconferencecall.com/aldc For additional assistance connecting to the meeting text 'Call Me' to the Dial-In number above and you will be called into the conference. Message and data rates may apply. Please turn off or silence all cell phones and electronic devices. Everyone is respectfully asked to follow these Rules of Procedure: • Please state your name & address for the record. • Please speak loud enough for the entire room to hear your comments. • Please be respectful to other speakers, presenters and members of the audience. • No sidebar conversations will be allowed. Private conversations and whispering in the audience during the meeting is very disruptive so please step out of the room for any such conversations. I. I. Call to Order and Roll Call A. Jim Davison called the meeting to order at 12:06pm. B. Roll Call: Board members present: Rose Nyman, Jim Davison, and Carl Hamming Board Members excused as absent: Dawn Dee and Kristy Vauthier. Staff present: Adam Vauthier and Teah Fuller. Others present: Vanessa Romero, Keith Collins, Mandy Peacock and Renee Amato. II. Approval of Minutes from the June 9th, 2021 Meeting A. Rose Nyman suggests edits to the Discussion on the second point about Kristy. Letter A, under miscellaneous items needs to be reworded for clarification. B. Carl Hamming motions to accept minutes with corrections, Rose Nyman seconds and it passes unanimously. III. III. Reports or Presentations A. Recap of open projects and estimated funds available i. Adam Vauthier reviews open projects and unallocated funds through November 2021. IV. Unfinished Business V. New Business A. BW Blacksmith – Request for Façade Project Change i. Adam Vauthier updated the board where BW Blacksmith is on their project. The building owners reached out about the facade because they found out the brick is not structurally sound. They will have to remove some bricks and repair others. BW Blacksmith is asking the board to move the funds for windows to their brick repair. They have not been able to receive a bid for this current project, but have a rough estimate of $30,000. ii. The board members all agreed that the work was necessary and still fit into the façade category and should be allowed to be amended. Rose Nyman motions to approve the request for a change 1  order contingent on firm bids presented to board and the project amount stays within the original award, Carl Nyman seconds and it passes unanimously. iii. There will be a new grant agreement and their contract will begin the day the agreement is signed. B. Blackdog Furniture – Emergency Roof Request i. Adam Vauthier updated the board about the project. Black dog needs roof repair immediately and is asking for assistance. Renee explains that the building has seven roofs. Several of them have started to leak and need to be replaced. She has received a quote to foam spray all leaks. This quote is for $15000. The board discusses if this emergency funding request is considered an emergency. It was discussed in the future how we look at roofs. When a building owner has owned the building for some time should they not put the expenses into their capital plan? ii. The board discusses if the funds should be approved now or allow her to apply in November. iii. Rose Nyman motions to approve the emergency roof repair with funding that is available in the current account and Carl Hamming seconded the motion and it passed unanimously. C. Last Best Foods – Parking Lot Request i. Adam Vauthier explained that Last Best Foods is asking for funds to help repair their parking lot this month to save costs due to other work being done in the area. Keith explains his project and his current timeline. Keith did not provide an application or bid. ii. At this time the board feels that a business is not present or plans for one and will wait for that to happen. iii. Rose Nyman motions to table this discussion until the November round if the work is not complete, Carl Hamming seconds the motion and it passes unanimously. D. Vanessa Romero – Location / Grant Change Requests i. Adam Vauthier explained Vanessa Romero has purchased a new building for her business. She has all the documentation to prove that she owns the building. Adam Vauthier explains Vanesssa Romero would like to move her applications from the old location at 208 E Park to the new building located at 114 Main Street. ii. Vanessa Romero explains the current condition of the building. She explains her ideas to move the building forward. Vanessa highlights the changes in her new applications for the board. New applications and bids were submitted. Vanessa mentions that the new application asks for more funding due to a higher bid cost. iii. Board members felt that the request was legitimate given timing on a sale on her previous possible location. iv. Carl Hamming makes the motion to approve the change in location to 114 Main street and to increase the infrastructure application to $7,500 from $4500, Rose Nyman seconds and it passes unanimously. E. 64 Mile Distillery i. Adam Vauthier explained that 64 Mile Distillery is applying for a thirty-day extension for their planning and architectural reports. ii. The board felt it would be fine and would just do a six-month extension as is precedent., Carl Hamming makes a motion to apply a 6-month extension to 64 Mile Distillery’s application. Rose Nyman seconds the motion and it passes unanimously. F. Maximum & Minimum Grant Scores G. Review Eligible and Non Eligible Projects in URA Guidelines 2  i. Carl Hamming to table this and the previous discussion until next month’s board meeting. Rose Nyman seconds and it passed unanimously VI. VI. Miscellaneous/Announcements VII. Board discusses calling a special board meeting to discuss tabled items and overall policies. Tentatively plan for September 1st. VIII. VII. Public Comment – This is the time for members of the public to comment on items NOT appearing on this Agenda that are within the Board’s jurisdiction. IX. VIII. Adjournment A. Jim Davison calls for a motion to adjourn at 1:38pm. 3