Urban Renewal Agency Board

September 13th, 2022, 12 PM Anaconda Deer Lodge County URA TIF Board Community Service Center 3rd Floor Conf. Room Present: Board Members: Jim Davison, Rose Nyman, Carl Hamming, Kristy McKay, & Dawn Dee Staff: Adam Vauthier & Teah Fuller Others: Ken Maynard, Ray Reed, Alexis Krueger, Shawn Smith, Mandy Peacock, & Keith Collins I. Call to Order and Roll Call A. Jim Davison calls the meeting to order at 12:03pm II. Approval of Minutes from August 9th, 2022, Meeting A. Rose Nyman moves to approve the minutes and Carl Hamming seconds and it passes unanimously III. New Business A. Open Project Reviews i. Adam Vauthier gives the board a rundown of the open projects. Total funds unallocated $106,898.45. ii. Dawn Dee asks about winds expiration date. Adam explains that Keith is present for this question. Dawn asks if the snow removal is carried over this year. Adam explains that the current amount is rolled over from the previous year. Board consensus is to leave the amount available to the county. B. Edit to Grant Application i. Adam reads to the board what the application will now state: “If you checked yes to any of the above four questions a consult with the ADLC Historic Preservation Office, and a written response must be included in the application.” Rose asks if this is still applicable because most applicants aren’t following up. Carl explains that the state or Gayla should have to sign off on this application. Adam reminds the board what they have discussed in the past about these projects. Kristy explains that she feels that projects will be held up if we make it a requirement for applicants. Carl explains that Gayla is usually quick on this but can get busy and that it isn’t technically required. Jim Davison explains that the more guidance on these projects is proving to be better. Ken Maynard comments that, it isn’t that big of a deal to contact these agencies. He feels if you want what is best, you will put that effort forward. After continued conversation, Rose Nyman makes the motion to accept the edit to the application. Rose Nyman requests all applicants have this consultation. Carl hamming seconds. 3 yes and 1 no from Kristy McKay motion passes. ii. Ken Maynard comments to add the phone number to contact. C. Review of Grant Applications from August 31, 2022 i. The Revolver – Structural & Façade 1. Shawn Smith explains his application to the board. The roof is very old and needs to be updated. He explains that the façade of the Revolver needs new brick around the top of the building. 2. Kristy McKay asks the time frame of the project. Shawn explains the projected timeline. Rose Nyman comments that the application was done well. ii. BW Blacksmith – Façade 1. Mandy Peacock explains her application. She explains that the storefront needs an upgrade. 1  2. Carl asks what open applications that are outstanding, Mandy explains they have electrical application open that is it as of now. Rose Nyman asks if Mandy has received a letter about the Historic Preservation and if she attended the meeting. iii. Tansy & Rose Wellness – Façade 1. Alexis Krueger explains her application to the board. She explains that she is restoring the façade of 111 E Commercial. Jim Davison asks if she was able to talk with Gayla. Alexis explains she has been in contact with Gayla. They are working together. Carl explains that he has confirmed this with Gayla, and she is looking into this. Carl asks about addresses and which locations she would be doing the work. She explains how the addresses work and when she will be moving into the location. Alexis explains the current plan is October. Jim Davison asks if the timeline still work with current plans. Alexis explains she believes this will be able to be done within the timeline. Rose Nyman asks if she has a local business license. iv. 406 Bistro – Façade & Structural 1. Ray Reed explains his application that his current application is to try to answer previous concerns. Rose Nyman states that she is confused by the application and the historical references. Rose asks if Ray has talked with the Planning office. Ray explains that she has been in contact with Gayla, but they haven’t made any progress. She explains that Ray Reed may need commission approval of the building. Ray Reed explains the window is the only thing to be covered up. Rose Nyman asks if the applicant attended the training. Ray Reed stated he did not. Carl asks the applicant what the top priority of the application. Ray Reed explains that the roof and the pavement is probably next. D. Durston Park Request i. Ken Maynard explains the application for Durston Park. Ken explains that he is a proxy for Fred Boyer. Kristy McKay asks if it is totally complete. Ken Maynard explains that it is complete. Kristy explains that the original application showed vegetation and explained that this was not the original application that was presented to them. Jim Davison explained that Fred explained that the County and Fred were discussing who would take care of the vegetation. Rose Nyman asks that the reflection swing is pooling with water and if that has always been there? She asked where the cornerstone would be located if it is still a part of the project. Rose Nyman Explains the process of getting an ordinance passed. Rose Nyman explains that she explained he needed commission approval throughout the process. Rose also remembered that vegetation would also be included. Carl Hamming asks Ken about the project budget and how it pencils out. Jim Davison asked about the electrical and adding multiple plugs in the park. E. Extension Request – Last Best Foods – Peterson Building i. Keith Collins explains his request for his extension. The board asks if six months would be enough time for this project. Kristy McKay explains she is okay with an extension. Kristy motions to extend all three application six months and Dawn Dee seconds. Rose Nyman comments about setting a precedent on timelines but is understanding of contractors. Ken Maynard explains that he feels these pains. Jim Davison explains that the precedent is easy to change. The motion passes unanimously. IV. Application scoring: The board has discussion as the score each application. i. The Revolver – Structural-7500 1. Dawn: 21 Kristy: 28 Carl: Abstain Rose: 16 Jim: 26 Average: 22.75 ii. The Revolver – Façade-12500 1. Dawn: 14 Kristy: 23 Carl: Abstain Rose: 19 Jim: 25 Average: 20.25 iii. BW Blacksmith – Façade 2  1. Dawn: 14 Kristy: 14 Carl: 12 Rose: 9 Jim: 14 Average: 12.6 Did not meet minimum point criteria. iv. Tansy & Rose Wellness – Façade -11000 1. Dawn: 14 Kristy:17 Carl: 16 Rose: 12 Jim:22 Average: 16.2 v. 406 Bistro – Façade - 1. Dawn:10 Kristy:5 Carl: 10 Rose:8 Jim:8 Average: 8.2 Did not meet minimum point criteria. vi. 406 Bistro – Structural-Roof4359.50 1. Dawn:13 Kristy: 13Carl: 13 Rose: Jim:17 Average: 13 B. Carl motions to accept the approved applications for the Revolver Structural and Façade, BW Blacksmith facade, Tansy & Rose Wellness Façade, and 406 Bistro Structural. Kristy McKay seconds the motions, and it passes unanimously. C. Durston Park Request. i. The board discusses this application. Kristy McKay says she would like to see what they can raise from the community before giving any more money to this project. Dawn Dee motions to deny this application, Carl Hamming seconds the motion and it passes unanimously Kristy wants more community input and we would like to more information V. Miscellaneous/Announcements A. Adam explains that the new application will open October 1st, and due the 31st. The Meeting will be November 9th at noon. B. Rose Nyman states that she did talk with Tina Ueland. Rose explained that she has all the information she needs if she is interested in applying in the future. VI. Public Comment – This is the time for members of the public to comment on items NOT appearing on this Agenda that are within the Board’s jurisdiction. VII. Adjournment A. Jim Davison adjourns the meeting at 2:18pm. Carl seconds and it is passes unanimously. 3