Urban Renewal Agency Board

‭October 6, 2023, 12 PM‬ ‭Anaconda Deer Lodge County URA TIF Board -‬‭DRAFT Minutes‬ ‭Community Service Center 1‬‭st‬‭Floor Conf. Room‬ ‭Attendance:‬ ‭Board Members Present: Jim Davison, Rose Nyman, Dawn Dee, Kristy McKay (via phone)‬ ‭Board Members Absent: Carl Hamming‬ ‭Staff: Ruth Moen, Kathleen Tarkalson‬ ‭Invited Guest: Ben Krakowka‬ ‭Public: Keith Collins, Heather Collins, Bill Dee‬ ‭I. Call to Order and Roll Call‬ ‭A. Meeting was called to order at 12:02 PM.‬ ‭II. Approval of Minutes from July 19, 2023 Meeting‬ ‭A. Minutes were accepted without correction‬ ‭B. Dawn Dee motioned to approve the minutes, Rose Nyman seconded and the motion passed unanimously.‬ ‭C. New Business - DIscussion of Scoring System‬ ‭County Attorney Krakowka shared his recommendations regarding current scoring system. He feels it is‬ ‭a good tool but that it shouldn’t take the place of judgment.His suggestions for improvement included‬ ‭diluting the scores by increasing the scale to 5 instead of the current 2 and removing the 13 point‬ ‭minimum and using it as a guide rather than a hard cutoff. He was not in favor of throwing out the high‬ ‭and low scores because with a quorum of three it would be one person’s vote making the decision. Jim‬ ‭Davison asked about the defensibility of decisions if based more on judgment and County Attorney‬ ‭Krakowka said he had no concerns.‬ ‭There was a lengthy discussion among the board regarding changes to the scoring system and it was‬ ‭decided that the scale would change from the current 0-2 to 1-5; the multiplier would be removed; the‬ ‭minimum score of 13 would be removed and Need of Applicant would be removed.‬ ‭Dawn Dee motioned to change the scale to 1-5, remove the multiplier, and remove the minimum score‬ ‭of 13. Kristy McKay seconded and the motion passed unanimously.‬ ‭Dawn Dee motioned to remove Need of Applicant as a category. Kristy McKay seconded the‬ ‭motion. Rose objected to the motion. The motion passed 3 to 1.‬ ‭There was then discussion surrounding incomplete applications. Time will be built into the application‬ ‭process to allow for applicants to fix issues with applications prior to the deadline. It will be‬ ‭documented on the agenda which applications were not considered due to incompleteness.‬ ‭There was public comments that the changes discussed are good, that we need to make sure‬ ‭applicants know that applications must be complete to be considered, and to ensure we provide a‬ ‭form with explanations of why when applications are denied.‬ ‭D. New Business - Discussion of Conflict of Interest Statement‬ ‭Jim Davison suggested tabling this conversation until a future meeting so everyone can review the‬ ‭statement more thoroughly. Rose Nyman will see if any other public entities have Conflict of Interest‬ ‭1‬ ‭statements that could be used as a guide. Ms. Nyman also noted that the by-laws we were looking at‬ ‭were not the most updated.‬ ‭Kristy McKay exited the meeting at 1:48‬ ‭III. Miscellaneous/Announcements‬ ‭A. Rose Nyman mentioned that she is involved in a project that will be coming in front of the board in‬ ‭the future.‬ ‭B. Rose Nyman reminded everyone that this is a government board. Two prior meetings were‬ ‭rescheduled to accommodate individual schedules. Going forward we need to keep scheduled‬ ‭meetings as long as a quorum can attend.‬ ‭IV.‬‭Public Comment –‬‭This is the time for members‬‭of the public to comment on items NOT appearing‬ ‭on this Agenda that are within the Board’s jurisdiction.‬ ‭A. Bill Dee mentioned the positive article in the paper recognizing the good work of the board.‬ ‭V. Adjournment‬ ‭A. Dawn Dee motions to adjourn the meeting at 2:05 PM and the meeting is adjourned.‬‭2‬