Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION May 7, 2013 BUSINESS PUBLIC MEETING 4:30 p.m. OPENING OF BIDS: 200 E 60TH STREET Conference Room #1 Mr. Spyers explained that one bid packet had been 120 East 8th Street picked up; however, no offers were received. This has Anderson, IN 46016 been through the RFP process. The minimum offering price was $40,650 based on the two appraisals. He MEMBERS PRESENT suggested deferring this to a Realtor. Joe Royer, President Kevin Sulc, Member Mrs. Bauer agreed. Carolyn Scott, Member Roger Clark, Non-Voting Member Mr. Winkler stated the staff would take the lead in contacting a Realtor. MEMBERS ABSENT LETTER TO AUDITOR REQUESTING 100% OF Mike Farmer, Vice-President THE CAPTURED ASSESSMENT IN THE Justin Puckett, Secretary / Treasurer CONSOLIDATED TIF DISTRICT STAFF PRESENT RESOLUTION ARC03-13 2014 BUDGET YEAR Ann Marie Bauer, Attorney DETERMINATION FOR TIF REVENUES Greg Winkler, Director Mrs. Bauer explained this is the annual letter to the Michael Frischkorn, Deputy Director Madison County Auditor informing her that there are April Phillips, Financial Specialist no taxes under the TIF structure that will be reverting Karen Pettigrew, Small Business Specialist to the underlying tax districts. The Commission Gary McKinney, Brownfields Specialist intends to capture and keep all the taxes for the 2014 budget year. This is an annual and statutory OTHERS PRESENT requirement. The resolution approves doing this. The Mike Spyers, City Engineer letter to the Auditor notifies them of the Commission’s Frank Owens, Building Commissioner intent. Sam Pellegrino, City Controller Mr. Sulc moved to approve ARC03-13. Mrs. Scott ROLL CALL AND DECLARATION OF seconded. Motion passed unanimously; 3 yes 0 no. QUORUM Mr. Royer called the meeting to order at 4:30 p.m. 73RD STREET WATER & SEWER EXTENSION and declared a quorum with three (3) members CONTRACT: POINDEXTER EXCAVATING present. Mr. Spyers explained that on April 16, 2013, the Board of Public Works received bids on the extension of MINUTES water and sewer lines as part of the Hy-Pro project. Mr. Sulc moved to approve the April 2 and 16, 2013, The low bid was Poindexter Excavating in the amount minutes as received. Mrs. Scott seconded. Motion of $427,504. The contract needs to be approved by passed unanimously; 3 yes, 0 no. the Commission. INVOICES Mr. Winkler mentioned that the Water Pollution Mrs. Scott moved to approve the invoices as Control Department will be paying for some of the submitted. Mr. Sulc seconded. Motion passed construction. unanimously; 3 yes, 0 no. Mr. Spyers stated that Nara Manor with the Water Pollution Control Department will provide $200,000 towards the total cost of the sewer extension. The Commission will be paying for the construction; therefore, they need to approve the contract. Mr. Spyers stated it was only for Phase 1 and Phase 2. Phase 2 will not be done at this time. Mr. Royer reiterated that Mr. Spyers is asking the Commission to pay $227,504 towards this project paid Mr. Sulc asked if the agreement was only for design. by TIF funds. Mr. Spyers answered yes. Mr. Sulc moved to award the contract to Poindexter Excavating for a total project cost of $427,504 out of Mr. Sulc asked if the federal monies covered the which $227,504 will be paid from TIF funds. Mrs. entire project. Scott seconded. Motion passed unanimously; 3 yes, 0 no. Mr. Spyers stated the federal monies pay for construction only. It is an 80/20 split. The total cost is SUPPLEMENTAL AGREEMENT #2: BEAM, estimated at $1,900,000. The estimated 20 percent LONGEST & NEFF - 67TH STREET AND LAYTON share and design costs are estimated at $850,000. ROAD Mr. Spyers explained that the State of Indiana audits Mr. Sulc asked if any work had been done for Phase the overhead rates that consultants can charge. This 1. agreement updates the rates for 2012-2013. There was a slight rate increase. Mr. Spyers stated it has been designed and the environmental work has been completed; however, Mrs. Scott moved to approve the Supplemental the project is being redesigned because the alignment Agreement #2 with Beam, Longest & Neff. Mr. Sulc is changing. They are about to begin the purchase of seconded. Motion passed unanimously; 3 yes, 0 no. right of way. SUPPLEMENTAL AGREEMENT #6: BEAM, Mrs. Scott moved to approve Supplemental LONGEST & NEFF - ENTERPRISE DRIVE Agreement #6 with Beam, Longest & Neff. Mr. Sulc Mr. Spyers explained this is for the Enterprise Drive seconded. Motion passed unanimously; 3 yes, 0no. project. The project has started and stopped several times. The original agreement was approved by the PARKING GARAGE CONDITION STUDY Commission in September 2002. The administration is Mr. Spyers explained that maintenance has not been ready to move the project forward. There is a federal done on the parking garage for quite a number of earmark of $4,200,000. His understanding from years. The consultant has estimated $1,000,000 be INDOT is that if this project does not move forward, spent over a period of three years for repairs, they will revoke the funding. There have been continuing maintenance costs over four years, and an revisions to the project, the project has been additional repair cost of $363,000 in the year 2020. shortened, and phases have been moved. There is a The parking garage brought in about $60,728 based total decrease in the overall project cost of $130,985. on 480 spaces leased. Mr. Sulc asked if the decrease was from the original Mr. Winkler stated there has been an uptick in the contract from 2002. usage of the garage. The Madison County Chamber has moved back Downtown as well as some of the Mr. Spyers stated that was correct. former Flagship clients. Mrs. Bauer also parks in the garage. Mr. Sulc asked what the contract covered. Mrs. Bauer mentioned that unrestricted parking on the Mr. Spyers answered it would cover the roadway street is prohibited. This information needs to be part design from Boland Ditch to Ridgeview Road. The of the conversation with the Board of Public Works section that would have gone to the Central (BOW). Orthopedic Center has been deleted from the project due to the extensive costs of approximately Mr. Sulc commented that the subcommittee needs to $2,000,000, because peat was found. meet and discuss this with the BOW. This cost is significant. Mr. Sulc asked if the $4,200,000 is the total amount from the federal government for the entire project. Anderson Redevelopment Commission (ARC): May 7, 2013 Page 2 Mrs. Scott asked if the Commission was responsible Mrs. Bauer stated the Commission would need to for the repair costs. approve a resolution that would be attached to an ordinance to be considered by the City Council. Mrs. Bauer explained that the previous leases had language regarding cost of repairs that was worthless. Mr. Buzz Krohn, O.W. Krohn and Associates, briefed Nobody did the repairs. The lease was between this the Commission on the TIF cash flow, bond terms, body as the owner and the Parking Authority which and fund balances. basically met once a year just to approve the lease. There has not been a real discussion regarding the The Commission agreed to a special meeting on parking garage, divvying up responsibilities, and the Tuesday, May 14, 2013, at 4:30 p.m. associated costs for at least ten years. The ordinance has been approved that transfers the authority of the NESTLE DRAINAGE DITCH Parking Authority to the BOW. The Commission and Mr. Spyers explained at the next meeting there will be the BOW need to determine what to do and how to an invoice for half of the reconstruction cost of the do it. Foster’s Branch drainage ditch related to the Nestle project. Mr. Royer asked if there was any part of the parking garage that was deemed unsafe at this time. HY-PRO GROUND BREAKING Mr. Winkler pointed out the Hy-Pro groundbreaking Mr. Spyers answered no, it was not unsafe. was scheduled for Thursday, May 9, 2013, at 11:00 a.m. Mr. Royer suggested this discussion be tabled until such time as a subcommittee meeting can be held with the BOW. ADJOURNMENT Meeting adjourned at 5:09 p.m. Mr. Sulc asked Mrs. Bauer to set up a meeting with the BOW. The subcommittee will report back to the Prepared by: April K. Phillips Commission. UPDATES GREATER EDGEWOOD PLAZA Mr. Winkler mentioned that conversations are continuing with the property owners. The City is attempting to gain control of the area so the City can correctly manage any future opportunities; however, it takes time and money. At the next meeting, there may be some items for the Commission to consider. MISCELLANEOUS LIBERTY CHRISTIAN SCHOOL LEASE Mrs. Bauer presented the lease with Liberty Christian School to the Commission for their signatures (approved in July 2012). SPECIAL MEETING REQUEST Mr. Winkler explained the staff is preparing the bond issue to repay the TIF Levy for the GTI project and make the Hy-Pro project possible. Star Financial Bank has offered terms on the bond. He requested a special meeting to consider the bond. Anderson Redevelopment Commission (ARC): May 7, 2013 Page 3