Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION September 3, 2013 PUBLIC MEETING MINUTES 4:30 p.m. Mrs. Scott moved to approve the July 2, 2013, Conference Room #1 minutes as presented. Mr. Puckett seconded. Motion 120 East 8th Street passed unanimously; 3 yes, 0 no. Anderson, IN 46016 INVOICES MEMBERS PRESENT Mr. Puckett moved to approve the invoices as Joe Royer, President presented. Mrs. Scott seconded. Motion passed Justin Puckett, Secretary / Treasurer unanimously; 3 yes, 0 no. Carolyn Scott, Member BUSINESS MEMBERS ABSENT Mike Farmer, Vice President 60TH STREET: MAIN STREET TO CONNECTOR Kevin Sulc, Member WAY (IVY TECH PROJECT) Roger Clark, Non-Voting Member Mr. Bowne introduced his colleagues. He made a brief statement on the history of Ivy Tech. He STAFF PRESENT believes Anderson is incredibly important to Ivy Tech Ann Marie Bauer, Attorney and the residents of Anderson, Madison County, and Greg Winkler, Director the east-central region. In the world of economic April Phillips, Financial Specialist development, it is important to have a highly trained Karen Pettigrew, Small Business Specialist and educated workforce for attraction, retention, and Gary McKinney, Environmental Specialist expansion of businesses. The state of Indiana is 40th out of the 50 states in educational attainment. OTHERS PRESENT Indiana is 36th in the nation in terms of median Mayor Kevin S. Smith (arrived 5:09 p.m.) household income. These two factors are directly Pete Heuer, Board of Public Works correlated and are important in moving Anderson Jason Fenwick, City Controller forward. He projected a 30% growth in student Mike Spyers, City Engineer enrollment over three years. He presented renderings Frank Owens, Building Commissioner of the facility, the façade, and the roadway project. James Willey, Ivy Tech Community College The project includes an 85,000 sq. ft. facility in Phase Lisa comports, Schmidt Associates I and a proposed 40,000 ft. expansion and an 18,000 Tony Heath, The Skillman Corp. sq ft. conference center in Phase II. The roadway will Michael Thompson, The Schneider Corporation be strengthened and widened to 24 ft., including Andy Bowne, Ivy Tech Community College softening of curves and turns. Turn lanes and blisters Lori Dunlap, Ivy Tech Community College will be installed for safety. In addition, electricity, Pierce Dahl, O.W. Krohn & Associates water, sanitary and storm sewers are involved with Buzz Krohn, O.W. Krohn & Associates the project. There will be some discussion on the Russ Willis, City Council depth of the storm sewer. They are requesting up to Jim Hensley, UAW $1,800,000 for costs for roadwork, infrastructure, and tap fees. Pending approval, the next step is to receive approval from the Board of Zoning Appeals ROLL CALL AND DECLARATION OF (BZA). If everything happens as planned, QUORUM groundbreaking will be March 2014. The road work Mr. Royer called the meeting to order at 4:30 p.m. would be done in spring 2015, with utility relocation in and declared a quorum with three (3) members spring or summer 2014. present.  There have been considerable conversations Mr. Winkler explained that Ivy Tech is on a fast track regarding the location of the campus such as to get everything completed. He was concerned and Edgewood Plaza and Downtown. It appears neither of thought the BZA would be also regarding the these locations meets the needs of Ivy Tech. Staff thoroughfare. The improvements to 60th Street from recommends moving forward and supporting Ivy Tech Main Street to Columbus Avenue would require some at the 60th Street location. There will be some acquisition of right of way to widen the road to 24 ft. additional infrastructure needs in the future due to This would allow traffic to move safely. This may this project. He asked the Commission to consider create an estimated 1,600-1,800 cars per day. what will happen when a significant traffic generator Currently, there are approximately 3,200-3,400 cars is placed in a part of the community where the per day. If Ivy Tech can meet all their benchmarks infrastructure is undersized. He would suspect there and get permission from the State to proceed, they will be some additional traffic improvements in areas will begin construction in March 2014. such as Columbus Avenue and Main Street as the campus grows. Staff recommends support, but the Mr. Puckett asked what will happen to the 53rd Street Commission needs to realize there will be some location. additional improvements such as roadway and utility infrastructure as the area grows and expands. Mr. Bowne stated the 53rd Street campus will stay intact. It is the location of their healthcare program. Mr. Royer stated the infrastructure improvements would also serve any other new development that Mr. Puckett asked about the Ebbert Education Center? occurs. Mr. Bowne answered that Ivy Tech leased Ebbert Mr. Puckett asked when classes would begin. Education Center. They plan to renew the lease for another year. They may leave a few programs there Mr. Bowne answered fall 2015. temporarily; however, the long term plan is to house all their programs between two locations. Mr. Royer asked if this would be funded from TIF. Mr. Puckett asked about the former Myers AutoWorld Mr. Winkler answered yes. location for their automotive vision? Mrs. Scott moved to approve the 60th Street Mr. Bowne stated that it is still in their plans. improvements from Main to Connector Way up to $1,800,000 with the understanding that no further Mr. Puckett asked how long it would be. funds to be spent without Anderson Redevelopment Commission approval. Mr. Puckett seconded. Mr. Bowne stated the new campus is their top priority. Once the campus moves forward, then they will look Mr. Royer stated he has spoken with Mr. Sulc. Mr. at the AutoWorld facility. Having that programmatic Sulc is in support of this project. space is very important to them. It plays very well for the city of Anderson long term. Motion passed unanimously; 3 yes, 0 no. Mrs. Scott asked what would happen if this Ivy Tech PARKING GARAGE LEASE project did not happen at this location? This item was tabled. Mr. Bowne stated they would have to look at other Mr. Jason Fenwick, City Controller, was introduced. options outside the City of Anderson. AUTHORIZATON FOR OPTION TO PURCHASE Mr. Royer asked for a staff recommendation. SOUTHSTAR PROPERTIES Mr. Winkler presented an email to the members from Mr. Winkler explained that Ivy Tech is a critical part of Mr. Wilson. Mr. Wilson has agreed to sale all his rebuilding the economy. The retraining component is properties for $115,000. the probably the number one need the community faces. Staff recommends supporting this project. Anderson Redevelopment Commission (ARC): September 3, 2013 Page 2 ACCEPTANCE OF BID: NEW ROAD WEST OF GTI (E & B PAVING) Mr. Royer asked what brought about this project. Mr. Winkler explained this item was originally approved via email and given approval to begin Mr. Spyers stated that COG has talked about this for a construction. This is the formal acceptance. number of years. An overpass was discussed previously, but the cost was approximately Mr. Spyers stated three bids were received. E&B $18,000,000. COG came up with alternatives to the Paving was the low bidder at $360,755.28. overpass. Mrs. Scott moved to approve the bid from E&B Paving A brief discussion was held on the type and wording for the new road west of GTI. Mr. Puckett seconded. of the signs. Motion passed unanimously; 3 yes, 0 no. Motion passed unanimously; 3 yes, 0 no. ACCEPTANCE OF BID: EDA PROJECT/GM INFRASTRUCTURE FUNDING REQUEST: GATEWAY CORRIDOR Mr. Spyers mentioned that bids were taken for the PROJECT EDA project which is for infrastructure on the former Mr. Spyers explained COG created a Gateway Corridor GM sites on Scatterfield Road. There were six bidders. Plan to do landscaping projects. He is looking at MLK, The low bidder was Renascent in the amount of Nichol Ave, and potentially 19th Street near the $1,884,395.64. The project is being reviewed by EDA hospital. The City’s share would be $105,000 with an in Chicago. Upon their final approval, there will be estimated cost of the project being $364,000. contracts to sign. He asked for acceptance of the bid. It is a 50/50 split. The total project cost is Mr. Winkler asked if the City would be able to pick the $2,900,000. locations. Mr. Royer asked if the funds would be paid from TIF. Mr. Spyers answered yes; the City could choose the gateway and the amount of funding at each gateway. Mr. Winkler answered yes. Mr. Puckett moved to approve the bid from Renascent Mr. Royer asked where this would be paid. for the EDA Project for GM infrastructure. Mrs. Scott seconded. Motion passed unanimously; 3 yes, 0 no. Ms. Bauer answered TIF. FUNDING REQUEST: MLK CORRIDOR Mr. Puckett moved to approve the Gateway Corridor INTELLIGENT TRANSPORTATION SYSTEM (ITS) Project. Mrs. Scott seconded. Motion passed PROJECT unanimously; 3 yes, 0 no. Mr. Spyers stated this request is for Intelligent Transportation System (ITS) signage for the Dr. RFP REVIEW COMMITTEE Martin Luther King Jr. Blvd (MLK) corridor. This entails Mr. Spyers explained that INDOT requires the installing intelligent signs that lets people know that formation of a review committee to review proposals the railroad crossing at MLK is closed. Typically, the (in regards to the two previous projects). He railway may be blocked for 20-30 minutes at a time. recommended himself, Mr. Heuer, and Mr. Winkler. This will be funded through the Council of The committee would recommend contractors to the Governments (COG) with an 80/20 split. The City’s Commission for their final approval. share including PE and right-of-way is $107,000. There would be dynamic signs at 38th and 29th Mrs. Scott moved to approve the review committee Streets that would state the railroad crossing was consisting of the recommended staff persons. Mr. blocked and the amount of time remaining. There will Puckett seconded. Motion passed unanimously; 3 yes, also be static signs for a detour route. 0 no. Mrs. Scott moved to approve the MLK Corridor BEAM, LONGEST & NEFF (BLN): SUPPLEMENTAL Intelligent Transportation System. Mr. Puckett AGREEMENT #3 FOR EDA PROJECT seconded. Anderson Redevelopment Commission (ARC): September 3, 2013 Page 3 Mr. Spyers mentioned that additional work has been additional work for dewatering. This has not been required by INDOT in order to get the traffic signal for presented on the second claim, but he expects is at the EDA project approved. BLN has spent almost six some point. He feels materials were represented fairly months going back and forth with INDOT. They have well with the borings that were done. had additional costs and they are requesting to be paid in the amount of $12,000. The total contract is 60th Street for $394,000. This item was already discussed as part of the Ivy Tech project. Mr. Puckett moved to approve the BLN supplemental agreement #3 for the EDA project. Mrs. Scott 67TH Street seconded. Motion passed unanimously; 3 yes, 0 no. Mr. Spyers explained that BLN is currently redesigning it. The environmental work must be redone, because UPDATES it has been so long. EPA: GM Properties Fosters Branch Mr. McKinney explained that USEPA is still reviewing Mr. Spyers stated Fosters Branch was basically the proposals. No decision has been made yet. completed. He is waiting on the second invoice. It should be received by the end of the year. This was Greater Edgewood Plaza Redevelopment part of the Nestle agreement to work with the County Mr. McKinney stated that staff is currently having on upgrading Foster’s Branch. discussions on ways to improve the area. It his hope to have a prioritized project list for the aesthetics of MISCELLANEOUS the area for the Commission at the next meeting. New Reporting Requirements and Submittal to Scatterfield Park Improvements City Council Mr. Spyers explained there two items under Ms. Bauer stated the Commission was notified by Miscellaneous on the agenda relating to AT&T. AT&T email regarding the report. A new statute was requested a sign off by the Commission for the burial signed into law that requires redevelopment of the telephone lines for the AutoWorld project and a commissions to file additional reports. This prepayment in the amount of $31,056.35. This is the requirement asks for a complete financial report by estimated cost to bury those lines. MLP is still waiting redevelopment area and each and every parcel by for the balance of their materials to come in. AT&T is allocation area. The report that she and Mr. Krohn projecting four to six weeks to get started which created was submitted to the City Council by August would coincide with MLP. 1, 2013, with the caveat that it would be amended. There will be more conversations, because there are Ms. Bauer explained this item was approved as part of errors in the data due to a variety of reasons. The a previous resolution. DLGF is aware that counties and fiscal bodies may have problems, because the data is not captured the Ms. Scott moved to approve the AT&T Work Order way it is supposed to be captured. She and Mr. Krohn and prepayment of $31,056.35. Mr. Puckett will work through the data and submit an amended seconded. Motion passed unanimously; 3 yes, 0 no. report. The cash flow reports should not have to be amended; however, the individual spreadsheets and 73rd Street Water & Sewer parcel lists will need to be. There are four separate Mr. Spyers stated the water and sewer lines are allocation areas: the Farm, the Consolidated District, almost finished. The contractor has testing the 2006 expansion area otherwise known as Nestle, requirements to complete and some final grading. He and Kroger. wanted the Commission to know that he has received a certified letter stating the contractor is requesting Mr. Winkler asked if the Farm allocation area would differing site conditions again for the second time. be dissolved into the Consolidated District. Basically they are stating that the material they got into was different from the material represented on Mrs. Bauer stated a discussion will need to be held the plans. He has denied this before and will deny it due to other property owners besides The Farm being again. The previous claim was for $225,000 in in the allocation area. Anderson Redevelopment Commission (ARC): September 3, 2013 Page 4 Mr. Winkler stated the City Council will have to certify the report at their next meeting or they will have to call a special meeting. AT&T Custom Work Order Agreement This item was discussed and approved under Scatterfield Business Park. Pre-Pay Approval for AT&T Work Order This item was discussed and approved under Scatterfield Business Park. Pre-Pay Approval for E&B Paving and Flagship Enterprise Center Ms. Phillips presented an invoice for E&B Paving in the amount of $ 165,137.40 and the Flagship Enterprise Center (FEC) for the Keihin project in the amount of $ 63,451. E&B paving was approved via email to begin construction. The FEC budget modification was discussed and approved via email also. Mrs. Scott moved to approve pre-payment to E&B Paving. Mr. Puckett seconded. Motion passed unanimously; 3 yes, 0 no. Ms. Puckett moved to approve prepayment to the Flagship Enterprise Center. Mrs. Scott seconded. Motion passed unanimously; 3 yes, 0 no. ADJOURNMENT There was a consensus to adjourn. Meeting adjourned at 5:43 p.m. Anderson Redevelopment Commission (ARC): September 3, 2013 Page 5