Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION October 1, 2013 PUBLIC MEETING Mr. Sulc explained that if he were present at the 4:30 p.m. meeting he would have voted for the 60th Street Conference Room #1 project; however, he would have made the comment 120 East 8th Street that any future additional funds would be subject to Anderson, IN 46016 approval and his personal opinion is that he would not support such additional funds unless additional new MEMBERS PRESENT redevelopment projects were under consideration. Joe Royer, President Mike Farmer, Vice President Mr. Puckett moved to approve the September 3, Justin Puckett, Secretary / Treasurer 2013, minutes as amended. Mr. Sulc seconded. Kevin Sulc, Member Motion passed unanimously; 4 yes, 0 no. Roger Clark, Non-Voting Member INVOICES MEMBERS ABSENT Mr. Puckett moved to approve the invoices as Carolyn Scott, Member presented. Mr. Farmer seconded. Motion passed unanimously; 4 yes, 0 no. STAFF PRESENT Ann Marie Bauer, Attorney BUSINESS Greg Winkler, Director April Phillips, Financial Specialist PARKING GARAGE LEASE Gary McKinney, Environmental Specialist Mrs. Bauer stated the lease was presented to the Commission electronically. The lease was the result of discussions between the subcommittee and the OTHERS PRESENT Board of Public Works (BOW). The lease will be Pete Heuer, Board of Public Works presented to the BOW at the October 15, 2013, Jason Fenwick, City Controller meeting. Mike Spyers, City Engineer Buzz Krohn, O.W. Krohn & Associates Mr. Sulc moved to approve the lease as presented. Chad Pigg Mr. Puckett seconded. Motion passed unanimously; 4 Tim Stires yes, 0 no. Kris Ockomon Mr. Royer thanked everyone that worked so diligently ROLL CALL AND DECLARATION OF on this project. QUORUM Mr. Royer called the meeting to order at 4:32 p.m. Mr. Heuer explained that the lease states there will be and declared a quorum with four (4) members an annual payment of $25,000 for the garage and present. $100 for the lot. There is a budget within the department. After expenses and operations, 50% of MINUTES the net amount will be paid towards the repair After discussion, Mr. Puckett moved to amend the improvements and the other 50% will be used for minutes of September 3, 2013, to state “no further general repairs and maintenance. funds to be spent without Anderson Redevelopment Commission approval” regarding the 60th Street Mrs. Bauer explained the net amount will be split with project. Mr. Royer seconded. Motion passed 50% going to the parking fund established in 1982 unanimously; 4 yes, 0 no. and 50% being used to repay half of the expenditures to make the repairs and improvements that are investigation. The total cost will be $22,341.35. needed. This is a long term lease that requires an Indiana Brownfields is willing to give $10,000 towards annual report be given to the Commission. the project. This money comes from a former supplemental environmental project account that had OPTION TO PURCHASE SOUTHSTAR monies left over. The funding for the remaining PROPERTIES $12,341.35 would come from TIF. The limited Mr. Winkler stated Mr. Wilson is anxious to sale the subsurface work did not include groundwater property. The price was given to the Commission in investigation. The groundwater and a more in-depth an email. He wanted the Commission to continue to soil investigation will be completed. He requested be aware of this as the Greater Edgewood Plaza approval of the contract with Sesco. project comes together. The price includes all the property owned by Mr. Wilson. The price was Mr. Sulc asked if this investigation would be for the $110,000. entire site or just where the drycleaner was located. Mr. Royer thought there were a lot of pieces to this Mr. McKinney stated it is only for the drycleaner site puzzle. This purchase does not have to be done at which is located south of Baxter and the far west side this time. of the former Edgewood Plaza shopping center. Mr. Puckett agreed. Mr. Sulc asked Mrs. Bauer in reference to the amended Plan if it was okay to spend money. UPDATES Mrs. Bauer answered yes. Public bids would be IVY Tech required for any contract over $25,000. Mr. Winkler stated that thanks to the Commission’s approval of the 60th Street infrastructure, this project Mr. Sulc moved to approve $12,341.35 for an is moving forward. Ivy Tech is in the process of environmental investigation of the site. Mr. Puckett producing the bid packets. The goal is have a seconded. Motion passed unanimously; 4 yes, 0 no. contractor selected by February with the intent of starting construction in early spring. Hy-Tech Machining Mr. Winkler mentioned he has had a meeting with Mr. EPA: GM Properties Dan Ferree, who is a partner with Stan Lay. He will Mr. McKinney explained that USEPA is still reviewing continue the conversation in trying to find some type the proposals. No decision has been made yet. of recourse. There have been several neighbors and members of the community mention the fact that the EDA Project way the building is being maintained is a detriment. Mr. Spyers stated the project was awarded to He will continue to work on this and pursue some Renascent out of Indianapolis. They have their sign options. done and are getting ready to set their construction trailer. Within the next two weeks he is hoping to Scatterfield Park Improvements have a utility meeting to get started on this project. Mr. Spyers stated Municipal Light & Power and Comcast should start work today on relocating and Greater Edgewood Plaza Redevelopment burying their lines. AT&T is scheduled to begin next Mr. McKinney stated the Edgewood Plaza site is week burying their lines as well. included as a project in the Consolidated TIF area. They have been discussing how to make the property 73rd Street Water & Sewer more marketable and appealing to developers. Last Mr. Spyers stated he has a change order request from year it was discovered that there was a drycleaner on Poindexter in the amount of $395,000 for differing this property many years ago. As part of the process site conditions. He will discuss this with the City a very limited subsurface investigation was completed. Attorney so we may respond to this change order. His It was determined that there were some issues. He feeling is that it will be denied and we may end up in feels there is a need to move forward and find out court. This will be up to the City Attorney to address. exactly what will need to be done. He presented a The manholes have not passed the infiltration test. proposal from Sesco group to begin the subsurface Anderson Redevelopment Commission: October 1, 2013 Page 2 They are currently injecting grout into those and will Mr. Spyers stated there is approximately another probably retest next week. $200,000 for construction inspection. It will take approximately 90 days for reimbursement and 60th Street everything runs through the Madison County Council Mr. Spyers will be meeting with Mr. Rayl, Rayl of Governments. Surveying and Engineering, to review the projects and start on the redesign of 60th Street. He has submitted A minor discussion was held on the cash flow of the the information to Mr. Jeff Stoops on relocating the TIF Levy fund. street through their parking lot. He has not heard anything from Mr. Stoops yet. Mr. Sulc asked if a motion was needed to decide what fund this should be paid from. 67TH Street Mr. Spyers explained Beam, Longest & Neff has Mrs. Bauer answered no; the project has been started the redesign. He has requested clarification approved as a TIF project. from the Federal Highway Department on the environmental issue. Once that is received, they will Pre-Payment Requests begin purchasing right of way. Mrs. Phillips asked for approval to pre-pay Beam, Longest & Neff for engineering costs associated with The Farm the EDA project in the amount of $2,500, Dietrick There was no report. Appraisals for $800, Wesley D. Schrock for $800, Re/Max for $800 and Madison County Clerk for Fosters Branch $36,000 for the 60th Street project, and Lawyer’s Title Mr. Spyers stated he has requested a final billing from for $375 for a title search for The Farm project. Madison County. The project has been completed. He would estimate the final billing within the next thirty Mr. Sulc move to approve the invoices for pre- days. The final bill will be close to $150,000. payment as presented. Mr. Farmer seconded. Motion passed unanimously; 4 yes, 0 no. Mr. Sulc asked that the Foster’s Branch project be removed from the Update list on future agendas. EDA Grant: Signatures on Renascent Contract Mrs. Philips presented the Renascent contract to the Commission for signatures. The contract was MISCELLANEOUS approved at the September meeting. Discussion: Paying Engineering Fees from TIF Special Meeting instead of GM Fund for EDA Project Mr. Winkler stated there are a couple of opportunities Mrs. Phillips explained that engineering fees have that may need to be considered by the Commission previously been paid from the General Motors fund. It before the November meeting. He asked them to be has gotten to the point that we have reached the aware that these projects could come rather quickly maximum reimbursement limit, so we do not want to and a special meeting may be necessary. deplete this fund. This fund will be used for the environmental cleanup. The engineering fees will now be paid from TIF. The project was previously ADJOURNMENT approved to pay from TIF. There was a consensus to adjourn. Meeting adjourned at 5:43 p.m. Mr. Spyers stated the City has to pay the money up front and then get reimbursed. We can now start submitting reimbursement requests for design costs since the construction contract has been let. Mr. Sulc asked the approximate amount of engineering fees that have not been paid. Anderson Redevelopment Commission: October 1, 2013 Page 3