Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION December 3, 2013 Mr. Puckett moved to approve the invoices as PUBLIC MEETING presented. Mr. Sulc seconded. Motion passed 4:30 p.m. unanimously; 4 yes, 0 no. Conference Room #1 120 East 8th Street BUSINESS Anderson, IN 46016 59th – 60th STREET RECONSTRUCTION MEMBERS PRESENT Mr. Joe Tierney with GRW Engineering introduced Joe Royer, President Brian Craig and Matt Brown. The professional Justin Puckett, Secretary / Treasurer services agreement was presented electronically to Carolyn Scott, Member the Commission. They have broken this down into Kevin Sulc, Member two phases. Phase 1 is the survey, geo-technical investigation, traffic analysis, and preliminary design MEMBERS ABSENT coordination. The construction cost including Mike Farmer, Vice President engineering estimate is $1,049,000 without lighting Roger Clark, Non-Voting Member and $ 1,152,000 with lighting. They have communicated with Mr. Paul Nicholson regarding the timing of his project. The engineering cost for Phase STAFF PRESENT 1 is $60,600. If the ARC is so inclined to approve the Ann Marie Bauer, Attorney agreement, they will begin immediately. They plan on Greg Winkler, Director coming back to the Commission in early February April Phillips, Financial Specialist regarding Phase II. Gary McKinney, Environmental Specialist Karen Pettigrew, Small Business Specialist Mr. Winkler stated the road project will need to be added to the Redevelopment Plan. His concern is the OTHERS PRESENT timing issue. If the engineering and traffic analysis Paul Nicholson, Central Management Systems are not started, the project may not be able to be Joe Tierney, GRW Engineering completed in time to meet Mr. Nicholson’s new Matt Brown, A&F Engineering development. His suggestion is to ask GRW Brian Craig, GRW Engineering Engineering to begin their process and then the O.W. “Buzz” Krohn, Krohn & Associates Commission begins the process of adding the project to the Redevelopment Plan, which is about a 60 day ROLL CALL AND DECLARATION OF process. QUORUM Mr. Royer called the meeting to order at 4:30 p.m. Mr. Tierney stated they could work with the and declared a quorum with four (4) members Commission on the timing of invoicing. present. Mr. Nicholson mentioned that he needs to begin MINUTES construction on the building in March or April in order Mrs. Scott moved to approve the November 5, 2013, to meet his commitments. He can do the construction minutes as amended. Mr. Sulc seconded. Motion with the roadway the way it is; but that makes no passed unanimously; 4 yes, 0 no. sense. He cannot construct his building on speculation of the new roadway. He must know one INVOICES way or another. Mr. Winkler stated Phase 1 would get horizontal alignment established. He asked Mr. Nicholson if that Mr. Winkler stated he has had preliminary discussions was enough information to move forward? with the Plan Commission and the leadership of the City Council. There has not been any negative Mr. Nicholson answered yes, as long as he knows feedback. where the roadway will be located and he has some certainty that the road will be built within the general Mr. Royer asked if the Redevelopment Fund could be time frame of the construction of his development, reimbursed by TIF. which is anticipated to be open in late summer or Mrs. Bauer explained that the question is under early fall. His tenant does not want to open with review. She cannot find a way to do this; however, without a road. she has consulted with David Umpleby with Krieg DeVault. His assessment is that there is probably a Mr. Blake stated they must go to INDOT with some way to do it, but he does not have the clear steps on information, not just speculation. how to do it at this time. Mr. Winkler explained that GRW designed a similar Mr. Sulc believed the preferable route would be to roadway in Noblesville off of St. Rd. 37. have an agreement to invoice the Commission once the project has been added to the Plan. Mr. Nicholson stated the proposed roadway has two inbound lanes. Mr. Tierney confirmed they were willing to delay invoicing. Mr. Sulc asked if there was any issue regarding proceeding with this agreement even though the Mrs. Bauer explained the normal process of approval project has not been added to the plan. and the timing. Mrs. Bauer answered there is a risk the project does Mr. Tierney anticipated coming back to the not get approved. If that happens, then the Commission in February to explain what they have Commission must decide on how to pay for the done and ask for approval to move forward. The engineering costs because TIF funds would not be schedule is very tight. available. The Commission could use their operating funds though. Mr. Sulc mentioned that the Commission would only be approving Phase 1 of the agreement tonight. Mr. Sulc asked if there was a legal issue. Mrs. Scott asked if the qualified personnel outlined in Mrs. Bauer answered no; they would be authorizing the agreement included Anderson residents. the work with the anticipation of an approved project. Mr. Tierney stated they would be using their own Mr. Sulc asked if the project was not approved would employees for the work. Unfortunately, they do not there be funds available. have any Anderson employees. Mr. Winkler explained that the engineering contract Mrs. Scott asked that if they needed to hire would be paid from the Redevelopment Fund. For subcontractors would they consider Anderson 2014, the Redevelopment Fund has $200,000 businesses. budgeted for professional services of which $100,000 is dedicated to Edgewood Plaza. The other $100,000 Mr. Tierney answered yes. is available at the Commission’s discretion. The roadway could not be constructed from this fund. Mrs. Scott asked how subcontractors would know Basically, the Commission would pay for the about the opportunities. engineering and the project would stop. Mr. Tierney stated they would typically go out and Mr. Sulc asked if there had been preliminary approach the businesses as this is a professional discussions regarding the project with other entities? service. Anderson Redevelopment Commission: December 3, 2013 Page 2 Mr. Royer asked if the staff’s recommendation was to EDA Project authorize Phase 1 and with the worst case scenario Mr. Winkler stated the project should be completed by pay for it out of the Redevelopment Fund, which may September 2014. or may not be reimbursed. Greater Edgewood Plaza Redevelopment Mr. Winkler answered yes. Mr. Winkler believes they may be able to use some Community Development funds to remove the asphalt Mr. Sulc moved to approve the contract with GRW and green the area. In addition, there will be a couple Engineering for Phase 1. Mrs. Scott seconded. Motion of demolitions using the Community Development passed unanimously; 4 yes, 0 no. funds as well for buildings that have been PARKING GARAGE CONTRACT: WALKER condemned. The activity should be taking place in RESTORATION CONSULTANTS the spring. The gateway project will be focused on the Mr. Winkler explained the members were emailed the property the Commission owns. In the interim this information regarding the parking garage. The City should make a significant improvement to the area. Engineer feels the work is an absolute necessity. There have been some discussions regarding having food trucks brought in to bring in activity and a sense Mr. Royer asked if the agreement was for Phase 2. of community to the area. Mr. Sulc stated it is for Phase 2 construction Hy-Tech Machining document preparation. The fee is $38,100 plus $1,500 Mr. Winkler has a call in to Mr. Lay’s partner. He is of reimbursable expenses for a total of $39,600. determined to find a solution. Mr. Royer asked what fund would pay for this. Scatterfield Park Improvements Mr. Winkler stated the improvements are underway. A Mrs. Bauer answered TIF funds. large portion of the utility relocation is complete. The EDA project will vastly improve the access to the Mr. Sulc moved to approve the contract with Walker property. Restoration Consultants. Mr. Puckett seconded. Motion passed unanimously; 4 yes, 0 no. 73rd Street Water & Sewer Mr. Winkler stated the project has been completed; UPDATES however, there is a claim by a contractor that still needs resolved. 60th Street Mr. Winkler mentioned the project is moving forward. 67TH Street They are going through the design process. Mr. Winkler explained the design work is continuing. EPA: GM Properties MISCELLANEOUS Mr. Winkler stated USEPA is still reviewing the situation. Financial Update Mr. Krohn presented the Commission with financial Mr. McKinney explained that USEPA requested the spreadsheets. A discussion was held. City hire consultants to sample the eight groundwater wells on the site. He sent out the RFPs and they have Mrs. Bauer reminded the Commission they were been returned. He will review RFPs and make a obligated to the remediation of Plant 16. The cleanup decision. is not funded by a trust fund or reimbursable. There may be grants available to assist with the clean-up. Mrs. Bauer stated the expenses can be charged to the Previous estimates for the cleanup were trust fund. approximately $7,000,000. Mr. McKinney mentioned that was correct; however, 2014 Meeting Dates all of the proposals came back under $5,000. Anderson Redevelopment Commission: December 3, 2013 Page 3 The 2014 meeting dates were presented to the Commission electronically. Mr. Sulc moved to approve the meeting dates for 2014. Mr. Puckett seconded. Motion passed unanimously; 4 yes, 0 no. ADJOURNMENT There was a consensus to adjourn. Meeting adjourned at 5:34 p.m. Anderson Redevelopment Commission: December 3, 2013 Page 4