Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION March 4, 2014 PUBLIC HEARING ROLL CALL AND DECLARATION OF QUORUM The public hearing was called to order at 4:30 p.m. Mr. Farmer called the meeting to order at 4:31 p.m. and declared a quorum with four (4) members Mrs. Bauer explained the public meeting was in present. regards to the proposed amendment to the redevelopment plan to add the round-about at 59th MINUTES and Enterprise Drive. This is the confirmatory Mrs. Scott moved to approve the February 4, 2014, resolution. It has already been through the other minutes as submitted. Mr. Puckett seconded. two bodies. Motion passed unanimously; 4 yes, 0 no. Being no comments, the public hearing was closed. INVOICES Mr. Puckett moved to approve the invoices as PUBLIC MEETING presented. Mr. Sulc seconded. Motion passed 4:31 p.m. unanimously; 4 yes, 0 no. Conference Room #1 120 East 8th Street BUSINESS Anderson, IN 46016 Resolution #ARC03-14 An Amendment to the MEMBERS PRESENT Redevelopment Plan for the Consolidated Mike Farmer, President Southwest/East-Central/South/Downtown Justin Puckett, Vice President Redevelopment Area Carolyn Scott, Secretary / Treasurer Mrs. Bauer stated this is for the purpose of adding Kevin Sulc, Member a project. It is the confirmatory resolution. The declaratory resolution passed this body in January MEMBERS ABSENT and the Plan Commission also approved it in Joe Royer, Member January and the City council approved it in Roger Clark, Non-Voting Member February. This is the final step. STAFF PRESENT Mr. Sulc asked if any written remonstrance was Ann Marie Bauer, Attorney received. Mike Frischkorn, Deputy Director April Phillips, Financial Specialist Mrs. Phillips answered no. Gary McKinney, Environmental Specialist Karen Pettigrew, Small Business Specialist Mr. Sulc move to approve Resolution #ARC03-14. Mrs. Scott seconded. Motion passed unanimously; OTHERS PRESENT 4 yes, 0 no. Pete Heuer, Chairman, Board of Public Works Jeremy VanErman, City Engineering Dept. State Annual Report Jeff Hersha, Jones & Henry Engineers, Ltd. Mrs. Phillips explained this is an annual report David Umpleby, Krieg DeVault required by DLGF and it must be entered into Brian Craig, GRW Engineering GATEWAY by March 15. She offered to submit the Joe Tierney, GRW Engineering annual report on behalf of the Commission. Travis Smith, Ricker Oil Paul Nicholson, Central Management Systems Mrs. Bauer mentioned this was the State’s required Mr. Sulc moved to approve the contract with GRW annual report and the Commission could authorize for Phase 2 of the 59th/60th Street project. Mr. Mrs. Phillips to submit on their behalf. She and Mr. Puckett seconded. Motion passed unanimously; 4 Buzz Krohn’s office have reviewed the report. yes, 0 no. Mr. Puckett moved to approve the State annual Bid Review: Parking Garage report and authorize Mrs. Phillips to upload the Mr. Jeremy VanErman, City Engineering report to DLGF. Mr. Sulc seconded. Motion passed Department, presented the bid tabulations that unanimously; 4 yes, 0 no. were received by the Board of Works. M.K. Betts Engineering & Construction bid $630,782.35, GRW 59th / 60th Street Project Update and StructureTech bid $667,782.13, and Glenroy Contract for Phase 2 Construction Company Inc. bid $733,755. It Mr. Farmer explained that the contract was appears as if M.K. Betts is the low bidder. This is presented to the Commission electronically. for information purposes and review. Mr. Brian Craig gave a brief update on the project, ITS Project: URS Contract timeline, and tasks to be completed. Mr. Nicholson Mr. Farmer explained the contract was presented arrived at the meeting. After meeting with INDOT, electronically. the placement of the round-about has been moved to the south and west. All the utilities have been Mr. VanErman stated that Mr. Spyers was okay with contacted. They are waiting on a response. They the contract. have met with Continental Inc. to discuss lighting and hired Durham Engineering to assist. These are Mr. Sulc stated this contract is necessary to proceed both local companies. Bid opening is scheduled for with the rail crossing signage. July with construction completed in December. They will attempt to move this up to June through Mr. VanErman explained the contract was for the November if possible. A preliminary design was engineering which includes design, analysis and presented to the Commission. construction costs. Mr. Tierney stated preliminary work is completed. Mr. Sulc mentioned this item was discussed at a They will move forward with final design and bids if previous meeting. This is for the signing of the the contract is approved. contract. Mr. Farmer asked if they had run “auto-turn” to put Mr. Sulc moved to approve the contract with URS semi-trucks through the round-about. for the ITS project. Mr. Puckett seconded. Motion passed unanimously; 4 yes, 0 no. Mr. Craig said they had done some, but they need to do more. The basic turns were just taking the Resolution #ARC04-14 Declaration of Official trucks around the round-about to assist in sizing Intent to Reimburse Expenditures the circulating lane width. They will have more Mr. David Umpleby, Krieg DeVault, explained that truck movements to run to refine the geometry and just in case a bond is issued for current projects, a radii. resolution must be adopted so funds can be spent now. Basically the resolution says the Commission Mr. Farmer asked if the round-about would work. has an intent to issue a bond sometime in the future, although they are not obligated to do it, and Mr. Craig stated yes, the traffic analysis confirmed want to take a portion of the proceeds and it. The analysis came up with 225 ft. of queuing reimburse themselves at a later date. The IRS says that would need to happen on the east bound leg, this can be done as long as certain rules are but that is a traffic forecast with full build out of all followed. Only expenses that were incurred 60 the development along with Ivy Tech and a days prior to the adoption of the reimbursement continued growth rate. The design is 200 ft. not resolution, plus preliminary soft costs such as 225 ft., but INDOT is okay with this. engineering, soil borings, etc. are allowed. Anderson Redevelopment Commission: March 4, 2014 Page 2 Mr. Sulc asked if the resolution is to protect the Scatterfield Park Improvements investment the Commission is making now in the Mrs. Bauer stated the shortest utility poles have case of a future bond issue. been removed. Mr. Frischkorn states it protects the Commission’s 73rd Street Water & Sewer ability to recapture the expenses incurred for Mr. VanErman stated this project is completed; certain projects. however, there is a pending legal issue. Mr. Sulc asked if other communities have utilized this approach. Mr. Farmer requested this item be removed from the agenda until pending issues come back up. Mr. Umpleby answered yes, he has completed two within the last 30 days. 67TH Street A progress report was not given. Mr. Sulc asked if staff was recommending approval. MISCELLANEOUS Mr. Frischkorn answered yes. Pre-Payment Request: GRW, Inc. Mrs. Scott moved to approve Resolution #ARC04- Mrs. Phillips requested the approval of a pre- 14 Declaration of Official Intent to Reimburse payment request for GRW in the amount of Expenditures. Mr. Puckett seconded. Motion $22,950 for Phase 1. passed unanimously; 4 yes, 0 no. Mr. Sulc moved to approve the pre-payment request from GRW. Mr. Puckett seconded. Motion UPDATES passed unanimously; 4 yes, 0 no. 60th Street Parking Garage A progress report was not given. Mr. VanErman mentioned that the parking garage work would be completed over a three year period. EPA: GM Properties Mr. McKinney explained the sampling has not been completed due to the weather. ADJOURNMENT Mr. Sulc moved to adjourn. Mr. Puckett seconded. EDA Project Meeting adjourned at 5:10 p.m. Mr. Frischkorn stated the project is proceeding. Greater Edgewood Plaza Redevelopment Mr. McKinney stated they are moving forward with the removal of the parking lot at the former Edgewood Plaza. Funding is in place. The survey work is underway. Also staff is moving forward with the demolition of three buildings in the area and it should be done within the next couple of months. There was a public meeting on February 18. It was well attended by the public, the City, and the Commission. From this meeting, the public put together a focus group. The focus group met last week and will meet again on March 11. Mr. Frischkorn stated the public is quite engaged. Hy-Tech Machining A progress report was not given. Anderson Redevelopment Commission: March 4, 2014 Page 3