Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION July 1, 2014 officers. He thought it should continue which would mean Mr. Puckett would be President, Mrs. Scott PUBLIC MEETING would be Vice President, and he would be 4:30 p.m. Secretary/Treasurer. Conference Room #1 120 East 8th Street Mr. Royer moved to elect Mr. Puckett as President, Anderson, IN 46016 Mrs. Scott as Vice-President; and Mr. Sulc as Secretary/Treasurer. Mrs. Scott seconded. Motion passed unanimously; 3 yes, 0 no. MEMBERS PRESENT Carolyn Scott, Secretary / Treasurer Joe Royer, Member MINUTES Kevin Sulc, Member Mr. Royer moved to approve the June 3 and 25, 2014, minutes as submitted. Mrs. Scott seconded. Motion passed unanimously; 3 yes, 0 no. MEMBERS ABSENT Justin Puckett, Vice President Roger Clark, Non-Voting Member INVOICES Mrs. Scott moved to approve the invoices as presented. Mr. Royer seconded. Motion passed STAFF PRESENT unanimously; 3 yes, 0 no. Greg Winkler, Director Ann Marie Bauer, Attorney April Phillips, Financial Specialist BUSINESS Gary McKinney, Environmental Specialist Karen Pettigrew, Small Business Specialist Resolution ARC09-14 Resolution of the City of Anderson Redevelopment Commission Amending its Resolution No. ARC08-14 OTHERS PRESENT Authorizing the Transfer of Real Estate to Mike Spyers, City Engineer Wigwam Sports and Entertainment, LLC. Brian Snyder, ReMax Commercial Groups Mr. Sulc explained this item was added late. Jacob Riley, Student John Riley, Citizen Mrs. Bauer stated that when the Anderson Ben Orcutt, Buckskin Bikes Community School System (ACSC) allowed the extension of the closing of both transactions, the ROLL CALL AND DECLARATION OF donation to the Commission and the subsequent QUORUM transfer to Wigwam Sports and Entertainment, LLC. Mr. Sulc called the meeting to order at 4:30 p.m. , it kicked in new statutory language. The new and declared a quorum with three (3) members statute states that any transfer of property by the present. Commission must receive prior approval of the City Council. The amendment states that the Mr. Sulc stepped in as acting president, because transaction from the Commission to the Wigwam Mrs. Scott needed to leave early. Sports will be extended to July 14, 2014. Closing is scheduled for July 11, 2014. ELECTION OF OFFICERS Mr. Sulc explained that Mr. Farmer resigned from Mr. Royer moved to approve Resolution #ARC09- the Commission. He was the President; therefore, 14. Mrs. Scott seconded. Motion passed a new election is necessary. It has been the unanimously 3 yes, 0 no. custom of the Commission to have a rotation of Mr. Sulc clarified that the Commission would accept Engineer and Board of Works. Mr. Royer seconded. the property on July 7, 2014, and then transfer to Motion passed unanimously; 3 yes, 0 no. Wigwam Sports on July 11, 2014, pending approval by the City Council. Contract: Sanitary and Storm Sewers for 60th Street Mr. Spyers explained this is part of the Ivy Tech project. There were three bidders with the lowest bidder being Culy Contracting in the amount of $617,160. There will be another contract for the road portion of the project later this year or early next year. Ivy Tech wanted the utilities installed this year with the road being completed next year. He recommended the Commission award the contract to Culy Contracting. Mr. Royer moved to approve the contract with Culy Contracting. Mrs. Scott seconded. Motion passed unanimously; 3 yes, 0 no. Contract: Fountain at 14th & Main Streets Mr. Spyers explained KrM Architects is doing the design; however, there have been a number of changes and addendums. The Board of Works has extended the quote date to July 8, 2014; therefore, he requested this item be continued until the August meeting. Contract: Jackson Street Beautification Project Mr. Spyers stated MK Betts was the only bidder. The amount of the bid was $1,141,303.15. There is also a Municipal Light & Power (MLP) contingency in the amount of almost $500,000. This brings the total project cost to $1,640,000. The Commission approved $1,750,000 for the project. He requested the contract be awarded to MK Betts pending his review and approval by the Board of Works. Mr. Sulc clarified that this project has already been approved. The Commission is being asked to approve the contract contingent upon the City Engineer’s and the Board of Works review. Mr. de la Bastide asked if the MLP contingency was an in-kind contribution. Mr. Spyers answered no. The Commission would be paying MLP. This is for the light poles and pulling all the electrical lines. Mrs. Scott moved to approve the contract with MK Betts contingent upon further approval of the City Anderson Redevelopment Commission: July 1, 2014 Page 2  Mr. McKinney answered yes. MISCELLANEOUS EDA Project Pre-Payment: KrM Architecture Mr. Spyers stated the contractor is currently Mrs. Phillips requested approval for a pre-payment installing curbs and sidewalks along 29th Street. The to KrM Architecture in the amount of $1090. balance of the roads have an asphalt base down. Mr. Royer moved to approve the pre-payment. Mrs. Greater Edgewood Plaza Redevelopment Scott seconded. Motion passed unanimously; 3 yes, Mr. McKinney explained the asphalt from the 0 no. parking lot has been completely removed. The next phase will be to remove the gravel from the Report to Common Council soil, level, then plant grass seed, plants, and trees Mrs. Bauer explained this is an annual report that throughout the area. This should be completed requires reporting of fund balances, transactions, within the next month. The sidewalk project is beginning and ending balances, outstanding bonds moving forward. There are a few property owners and commitments, and provides a listing of all the that have not signed off on the easements yet, but parcels with all their identifications. This is due to he hopes to have them by the end of next week. the Common Council no later than the last day of The former drycleaner, the former Taco Bell, and the month. She has been working with the the former Hardee’s buildings have been Madison County Auditor’s Office for about a month. demolished. On May 23, 2014, Sesco installed the It is still not ready for approval. She requested groundwater monitoring wells at the former dry authorization to circulate to the Commissioner’s via cleaner site that was located within the Edgewood email and get approval when it is ready to submit. Plaza shopping center site. The first round of sampling and analysis have been completed and Mr. Bastide asked if it was legal for the Commission sent to IDEM. Hopefully this will just be four to vote by email. quarters of sampling and then they will receive a “No Further Action” letter from IDEM.” Mrs. Bauer stated that does not really have to be voted on it. It is merely an approval to submit on Mr. Winkler asked about the construction schedule their behalf. for sidewalks. Mr. Royer moved to authorize the submittal via Mr. Spyers thought it could be completed within 30 email. Mrs. Scott seconded. Motion passed days. unanimously; 3 yes, 0 no. Hy-Tech Machining UPDATES There was no update. Mrs. Scott left the meeting. Mr. Heuer arrived at Scatterfield Park Improvements the meeting. Mr. Spyers stated Municipal Light & Power (MLP) has removed the poles. He has requested an 60th Street invoice so payment could be requested at the next There were no further updates. meeting. EPA: GM Properties 67th Street Mr. McKinney stated that he has been informed Mr. Spyers stated the right-of-way work is currently that USPEA is almost finished with the State of being started. He will bring a contract to the next Basis for the project. Once it is reviewed and signed meeting because the State of Indiana now requires off on internally, then it will be sent to him. This will a cost benefit analysis for concrete versus asphalt. start the 45-day public comment period. The contract amount should be about $25,000. Mr. Sulc asked if USEPA would make their final Mr. Sulc asked the location of the project. decision after the comment period. Anderson Redevelopment Commission: July 1, 2014 Page 3 Mr. Spyers stated the project ran from the Boland Ditch to Ridgeview and the bridge south of 67th Street. Parking Garage Mr. Spyers explained the garage is moving along. Nugent Electric would like to provide a quote to switch the current lights to LED. There could be a potential cost savings. 59th-60th Street Round-a-Bout Mr. Spyers stated if everything goes as planned, the bid date is scheduled for July 29, 2014. Fountain at 14th & Main Streets & the Jackson Street Beautification Project These items were discussed earlier. Mr. de la Bastide asked when the work on Jackson Street would begin. Mr. Spyers thought it would begin in about three weeks. MISCELLANEOUS CONTINUED Mrs. Bauer presented the Commission with a summary of some of the statute changes. She gave a very brief explanation. ADJOURNMENT Mr. Royer moved to adjourn. Meeting adjourned at 5:07 p.m. Anderson Redevelopment Commission: July 1, 2014 Page 4