Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION August 5, 2014 Mr. Puckett called the meeting to order at 4:32 PUBLIC MEETING p.m. and declared a quorum with four (4) members 4:30 p.m. present. Conference Room #1 120 East 8th Street AMEND AGENDA Anderson, IN 46016 Mr. Puckett requested that the item titled Hy-Tech Machining & Plant 18 Properties Options for MEMBERS PRESENT Forward Progress be changed to Resolution Justin Puckett, President #ARC12-14. Carolyn Scott, Vice President Kevin Sulc, Secretary Mr. Sulc moved to amend the agenda. Mrs. Scott Ben Orcutt, Member seconded. Motion passed unanimously; 4 yes, 0 no. MEMBERS ABSENT Mr. Puckett mentioned that Resolution #ARC12-14 Joe Royer, Member will be heard after Resolution #ARC11-14. Roger Clark, Non-Voting Member MINUTES STAFF PRESENT Mr. Sulc moved to approve the July 1, 2014, Greg Winkler, Director minutes as amended and the July 17, 2014, Michael Frischkorn, Deputy Director minutes as submitted. Mrs. Scott seconded. Motion Ann Marie Bauer, Attorney passed unanimously; 4 yes, 0 no. April Phillips, Financial Specialist Gary McKinney. Environmental / Brownfield INVOICES Specialist Mrs. Scott moved to approve the invoices. Mr. Sulc Karen Pettigrew, Small Business Specialist seconded. Motion passed unanimously; 4 yes, 0 no. OTHERS PRESENT BUSINESS Kevin S. Smith, Mayor Pete Heuer, Chairman, Board of Public Works Contract: Fountain at 14th and Main Streets Chuck Staley, Flagship Enterprise Center Mr. Spyers explained the bids came in higher than Joe Tierney, GRW Engineers expected. The Board of Public Works is reviewing Chad Pigg, Corporation for Economic Development the bids. There is no action needed at this time. Mary Jamerson Myers AutoWorld Corey Sharp, Purdue University School of Contract: Beam, Longest & Neff for 67th Technology Anderson Street Project Analysis Jim Dauss, Dauss Architects Mr. Spyers explained Beam, Longest & Neff has not Paul Nicholson, CSN submitted their contract; therefore, no action is Amy Dillon, Partners N Concrete needed at this time. Matt Yates, KRM Architecture Paddy Jamerson, Myers AutoWorld Resolution #ARC11-14 Resolution of the City Pete Bitar, XADS of Anderson Redevelopment Commission Abbey Martin, Holiday Inn Express & Suites Amending the Declaratory Resolution and the Redevelopment Plan for the Consolidated ROLL CALL AND DECLARATION OF Southwest/East-Central/South Downtown Redevelopment Area (Wigwam) QUORUM Mr. Winkler explained the logic is two-fold. There is added because the building was still functional at a redevelopment company that is engaged. This that time. This provides the Commission an company has submitted all the information that was opportunity to bring this property and other requested including financial information as well as properties in the area forward. other information requested by legal counsel and the City Controller. He is very hopeful this will work Mrs. Bauer stated all of the other property is and something extraordinary will be done. Either currently in the Redevelopment Area. way there will be a large property area that the Commission will need to be involved in. Even if it Mr. Winkler mentioned this area is also in the does not move forward and the properties are CRED. razed, this will be a significant portion of property Mrs. Scott moved to accept Resolution #ARC12-14. that will need to be redeveloped. This property is Mr. Sulc seconded. Motion passed unanimously; 4 immediately north of State Road 32. When the yes, 0 no. Redevelopment Area was last enlarged for the Consolidated TIF, the boundaries of State Road 32 59th/60th Street Round-A-Bout: Award were followed to make the connection. It will be Contract or Rebid easy to join these properties so something good Mr. Spyers stated that two bids were received. Both can happen whether it be the redevelopment option bids were over the engineer’s estimate. that is in front of the Commission now or another one at a later date. Mr. Tierney explained the bids did come in over estimate. The basic estimate was done prior to the Mr. Sulc stated if the resolution is approved, it still traffic study and INDOT coordination. These items must be approved by the Plan Commission and the ultimately added different things to the project. The City Council, then back to the Commission for final round-a-bout size and the location change added approval. The declaratory resolution is based on extra costs. INDOT also required that the north potential redevelopment. If he understood what Mr. and south bound lanes on State Road 9 be Winkler just said, when this comes back for final extended and the traffic signals readjusted. The confirmation the Commission could say they do not waterlines are also being relocated. All of these want to do this because the deal fell through, or items added approximately an additional $430,000 yes they do want to do it because the project is to the original estimate. The final design on the going to happen, or approve it regardless because lighting was higher as well. This brought the this will still be an area that needs assistance. estimates to about $1,500,000. It is believed the bids came in overestimate due to the fact the Mrs. Bauer stated Mr. Sulc was correct. contractors are busy, the short time frame and completion schedule, the concern that the asphalt Mr. Orcutt asked if the area was just being added and concrete plants will be shuttered during the or was a project being added also? winter, and the traffic maintenance. The options are to accept the bids as is or re-bid the project. Mrs. Bauer answered that a project was being added as stated in Exhibit B. Mr. Sulc asked what the bids were. Mr. Sulc moved to approve Resolution #ARC11-14. Mr. Tierney stated Renascent was the low bidder at Mrs. Scott seconded. Motion passed unanimously; 4 $1,857,410 for the roadway and $256,176 for the yes 0 no. lighting for a total of $2,113,587. The other bid was from E&B Paving for $1,871,951.85 for the roadway Resolution #ARC12-14 Resolution of the City and $249,827.50 for the lighting for total of of Anderson Redevelopment Commission $2,121,779. Amending the Declaratory Resolution and the Redevelopment Plan for the Consolidated Mr. Puckett asked if this was re-bid could the bids Southwest/East-Central/South Downtown come in higher. Redevelopment Area (Plant 18) Mr. Winkler explained this area was left out when Mr. Tierney thought the completion schedule and the original Scatterfield Redevelopment area was the time it occurs were some of reasons for the Anderson Redevelopment Commission: August 5, 2014 Page 2 high estimate. The paving plants close in the winter so there is a concern the contractors may Mr. Sulc asked if the options were to either accept have to pay a premium for the asphalt. one of the bids or request a rebid. Mr. Sulc stated the re-bid may not be to their Mrs. Bauer answered yes. advantage. Mr. Winkler stated there were also alternate bids Mr. Tierney mentioned that if it was re-bid for a for lighting. spring start date and the completion date was extended, then there may be more interest in the Mr. Sulc asked if the bids would be approved project. There is no guarantee with bidding separately or are they part of one package? though. Mr. Tierney assumed the Commission would accept Mr. Sulc asked what the ramifications would be if the low bidder and include the lighting as part of the project was re-bid for spring? the project if the Commission wanted the lighting package. Mr. Nicholson stated he would probably lose Buffalo Mr. Sulc asked the Commission to think about the Wild Wings. They made a commitment to make fact that one of the bidders is a local company even that store a standalone store by the end of the though they are slightly higher. He is not against year. Now is the time to fix the roadway. He came giving the local company the contract since the bid to the City and said he would donate the right of is only slightly higher. way if the roadway could be completed in 2014. Mrs. Bauer stated the question is whether to accept Mr. Puckett asked if he had a written commitment one of the bids and authorize the execution of the from Buffalo Wild Wings. contract. Mr. Nicholson answered that he has a lease that is Mr. Sulc asked Mr. Spyers if he had a ready to be sign. He has not signed it yet, because recommendation. he would be in default if the road project is not completed in 2014. Mr. Spyers stated it should be given to the lowest bidder unless the Commission can find a very good Mr. Sulc asked what the difference was in the reason not give it them other than the other original amount that was approved. company being local. Mr. Winkler stated the Redevelopment Plan listed it Mr. Winkler asked if he was satisfied with at $1,300,000. Renascent’s work to date. Mr. Sulc stated the roadway will now cost Mr. Spyers answered yes. They are about two approximately $2,200,000. months behind on the EDA project though. Mr. Winkler stated the financial analysis shows, Mr. Winkler asked if it was weather related. based on cash in the bank and the other project obligations, that there are funds available. The goal Mr. Spyers stated it was partly due to the weather has also been to create a gateway and drive and partly due to the utilities. upscale development and give Exit 226 a presence. Mr. Orcutt stated there could be delays into 2015. Will there be a guarantee that it will be completed Mr. Nicholson stated there is an upscale hotel that in 2014? If it will be delayed anyway, why not rebid is very interested in going near the Anderson in 2015. Raceway. They made the commitment based on the round-a-bout and the new gateway. This is Mr. Winkler thought that was a good question. He something the City put together and we are helping asked Mr. Nicholson if Buffalo Wild Wings needed facilitate it. access by December 31. Anderson Redevelopment Commission: August 5, 2014 Page 3  errors in the submittal so the drawings are being Mr. Nicholson explained his obligation to Buffalo returned for redesign. They are expected to start Wild Wings is open traffic flow from Scatterfield within two weeks after final approval. Road to their business. The project does not have to be completed, just the open traffic flow. The EPA: GM Properties project could be staged so that if just the drive and Mr. McKinney stated USEPA still has not issued their north half of the circle were completed, it would not remediation proposal for the Plant 7 site. He did cause him to lose the business. find out from EPA that that a public comment period is not required. Once the proposal is issued, Mr. Tierney stated that since these dates had to be the RFP process can begin. met, that is why the bidders put in the premium costs. There are liquidated damages associated EDA Project with the contract so the bidders may have factored Mr. Spyers mentioned the utility work is continuing that into the bid as well. on 29th Street. AT&T is moving some poles which also has electric and Comcast lines attached. Mr. Sulc moved to award the contract to Renascent Municipal Light and Power (MLP) and Comcast are Inc. including the alternative. Mr. Orcutt seconded. currently moving their lines so AT&T can complete Motion passed; 3 yes, 1 no. their work. This part of the project should be completed by the end of the month. The contractor Parking Garage: Quotes for LED Lights is approximately two months behind. There will be Mr. Spyers explained Nugent Electric, sub- a request from Beam, Longest & Neff for an consultant to M.K. Betts for the parking garage, amended contract for increased construction took a look at the lighting. They have provided two inspections. He expects to charge liquidated quotes for LED lighting. He analyzed the yearly damages against the contractor. electrical costs along with material and labor costs. The total savings would be about $19,000 if the Greater Edgewood Plaza Redevelopment LED lights were installed. The cost to install would Mr. McKinney explained they are almost ready to be about $85,000 so it would be about a 4 ½ year bring in soil and plant grass and trees. Before this payback. This was not requested by the City. It can be done, there is some gravel that needs was something Nugent thought should be looked removed and the site needs to be leveled. The at. If the Commission is interested, a change order Engineer’s Office is preparing to accept quotes for will need to be done with M.K. Betts. the sidewalk from Raible Avenue to Brentwood Drive on the south side. Mr. Sulc asked if utility costs would be saved yearly. Mr. Winkler asked if the sidewalks and grass would Mr. Spyers answered yes. It would be about a 55% be completed prior to the cold weather. savings or $8,500 in utilities, $4,200 in materials, and $6,400 in labor costs per year. Mr. McKinney answered yes. Mr. Sulc asked if he needed an answer today. Scatterfield Park Improvements Mr. Spyers stated all the power lines are done. He Mr. Spyers stated Phase II would be done next is waiting on an invoice from MLP and Comcast. year. 67th Street/Enterprise Drive Mrs. Scott moved to table the quotes for LED lights Mr. Spyers stated right of way is being purchased. until the next meeting. Mr. Sulc seconded. Motion Three properties have been secured. If all passed unanimously; 4 yes, 0 no. properties can be secured by November, then the project will be let by INDOT in March. UPDATES Parking Garage th 60 Street Mr. Spyers explained M.K. Betts is currently working Mr. Spyers explain Culy submitted drawings for the on the stairs on the south end. Once repaired, they manholes along 60th Street. Brad Rayl found some will begin on the stairs on the north end at the Anderson Redevelopment Commission: August 5, 2014 Page 4 elevators. They are about 75% completed. Mr. Spyers answered yes, this is under contract. Mrs. Bauer asked if they would be doing anything to the side stairs that go out to 11th Street. Mr. Sulc moved to pay the URS Corporation invoice for $20,000. Mr. Orcutt seconded. Motion passed Mr. Spyers stated he was unsure, he would have to unanimously; 4 yes, 0 no. take a look at the plans. ADJOURNMENT 59th-60th Street Round-a-Bout Mr. Sulc moved to adjourn. Mrs. Scott seconded. This item was discussed previously. Meeting adjourned at 5:18 p.m. Fountain at 14th & Main Streets Mr. Spyers stated the bids for the fountain came in higher than expected. The administration is currently reviewing them. A recommendation will be brought back to the Commission. Mr. Puckett asked if there was an anticipated completion date. Mr. Spyers thought there was about a six week time frame on the current fountain design so it would probably be October. Jackson Street Beautification Project Mr. Spyers explained the project should begin this week. M.K. Betts has a meeting scheduled with MLP to go over the new light poles. MISCELLANEOUS Pre-Pay Requests for Right of Way Purchases Mr. Spyers requested pre-payment approval for right of way purchases for the 67th Street project. Two appraisals are required and the price is the average of the two appraisals. Mr. Sulc moved to approve the pre-payment requests for 67th Street right of way purchases with it being the average of two appraisals. Mrs. Scott seconded. Motion passed unanimously; 4 yes, 0 no. Pre-Pay Request for URS Mr. Spyers requested pre-payment for URS Corporation. This is for the ITS signage project. The invoice missed cut-off and the company would have to wait another 30 days for payment. Also, reimbursement from INDOT would be another 45 days after that. Mr. Sulc asked if this was part of what was approved. Anderson Redevelopment Commission: August 5, 2014 Page 5