Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION January 2, 2015 secretary. Mrs. Scott seconded. Motion passed PUBLIC MEETING unanimously; 4 yes, 0 no. 4:30 p.m. Conference Room #1 Mrs. Scott took over the duties of President. 120 East 8th Street MINUTES Anderson, IN 46016 The minutes were submitted for review via email. MEMBERS PRESENT Mr. Sulc moved to approve the December 2, 2014, Justin Puckett, President minutes as received. Mr. Puckett seconded. Motion Carolyn Scott, Vice President passed unanimously; 4 yes, 0 no. Kevin Sulc, Secretary Ben Orcutt, Member INVOICES Joe Royer, Member (arrived at 4:37 p.m.) The invoices were submitted for review via email. MEMBERS ABSENT Mr. Puckett moved to approve the invoices as Roger Clark, Non-Voting Member presented. Mr. Orcutt seconded. Motion passed unanimously; 4 yes, 0 no. STAFF PRESENT Ann Marie Bauer, Attorney BUSINESS Greg Winkler, Director Michael Frischkorn, Deputy Director Discussion and Approval on Legal Counsel for April Phillips, Financial Specialist 2015 Mrs. Bauer offered to leave the room during the OTHERS PRESENT discussion. Kevin S. Smith, Mayor Pete Heuer, Chairman, Board of Public Works Mr. Puckett moved to retain Mrs. Bauer as legal Michael Farmer, City Engineer’s Office counsel for the Commission. Mr. Sulc seconded. Ken de la Bastide, Herald-Bulletin Mr. de la Bastide asked if Ms. Bauer was paid by the hour and if so, what the hourly rate is. ROLL CALL AND DECLARATION OF QUORUM Mrs. Bauer answered $200 per hour. Mr. Puckett called the meeting to order at 4:30 p.m. and declared a quorum with four (4) members Motion passed unanimously; 4 yes, 0 no. present. Resolution #ARC01-15 Resolution of the City ELECTION OF OFFICERS of Anderson Redevelopment Commission A discussion was held concerning rotating officers Authorizing Payment of Certified Technology on an annual basis and moving vice president to Park Funds to the Flagship Enterprise Center president, secretary to vice president, and electing Mr. Royer arrived at the meeting; however, due to a new secretary. being unable to take the Oath of Office, he refrained from voting. Mr. Sulc moved to install Mrs. Scott as President, Mr. Sulc as Vice President, and Mr. Royer as Mr. Winkler left the room during the discussion, because he serves on the Flagship Board. Mrs. Bauer has had no conversations with the FEC regarding this. Mr. Frischkorn stated a similar resolution was before the Commission in 2014. Mr. Sulc asked if there was a sunset date. Mrs. Bauer explained that per the operating Mrs. Bauer stated the CTP must be recertified every agreement with the Flagship Enterprise Center four years. (FEC) the Commission agreed to make annual payments to the FEC which would be the lesser of Mr. Frischkorn stated the maximum amount that the annual incremental state income tax amount can be collected in CTP funds is $5,000,000. collected in a calendar year in the Certified Technology Park (CTP) or $500,000. This year the Mr. de la Bastide asked how the funds can be used Commission received $726,768. There were several if the funds are not given to the FEC. years where no funds were received from the State. Last year the Commission chose to pass all the Mrs. Bauer stated there is a list of uses outlined in funds received to the FEC. the State Statute. The funds are geographically confined to the CTP. Mr. Frischkorn stated the staff and FEC are asking to do the same this year. The funds must be used Mr. Sulc moved to approve Resolution ARC01-15. within the CTP. The amount of the funds received Mr. Orcutt seconded. Motion passed unanimously; was $726,768. 4 yes, 0 no. Mr. Orcutt inquired if the Commission was being Mr. Winkler returned to the meeting. asked to pass the entire amount received to the FEC as opposed to the $500,000 as agreed. MISCELLANEOUS Mr. Frischkorn answered yes, due to years of no GRW Supplemental Contract for 59th/60th payments. The City works very closely with the FEC Street Round-A-Bout Project on redevelopment activities within the CTP. Mr. Winkler presented the Commissioners with a supplemental contract or change order for the 59th Mrs. Bauer stated that by State Statute the funds / 60th Street project. The total amount of the collected go to the Redevelopment Commission. change order is $48,200. This is basically due to the There is an operating agreement with the FEC in compacted construction schedule. Most of the work regards to the CTP funds. has been completed. The goal was to get the road open so businesses could function by the end of the Mr. Sulc asked if this is the second year the year. There is some additional paving that will need Commission has been asked to pass along the to be done, as well as some curb work and the entire amount? installation of the lighting and landscaping. Mrs. Bauer answered yes. Mr. Farmer explained the final surface layer of asphalt will need to be completed. Mr. Sulc asked if the $4,000,000 outlined in the operating agreement was the total amount to be Mr. Sulc asked if there would be anymore re- paid to the FEC out of CTP funds. routing of the roadway. Mrs. Bauer answered yes, it is a maximum amount Mr. Winkler stated the alignment is not going to of $4,000,000. change anymore. Mr. Sulc asked if the FEC would be approaching the Mr. Sulc moved to approve the supplemental Commission to raise the maximum amount next contract with GRW. Mr. Puckett seconded. Motion year. passed unanimously; 4 yes, 0 no. Anderson Redevelopment Commission: January 2, 2015 Page 2 RACER Trust Property Mr. Winkler stated the work on the former Guide property is proceeding. It appears as if everything is coming together. There is a prospective company, so instead of a spec building, it may be an occupied building. Only non-binding documents have been signed at this point. The incentive proposal has been accepted. Eminent Domain on Hy-Tech Machining Facility (former Plant 18) Mrs. Bauer explained the official petition for emi nent domain has been filed. Absent of any delay on the part of the defendant that is accepted by the Court, an order of possession can be applied for after 30 days. The issue of damages can be lengthy though. Jackson Street Project Mr. Sulc asked if the project is still on schedule. Mr. Farmer stated yes, they are installing street lights on the west side. Fountain Project Mr. Sulc asked if they are waiting on warmer weather to finish the project. Mr. Farmer answered yes. The relocation of some of the utility lines has begun. The fountain installation is waiting on warmer temperatures. In order to make the connections the temperature must be 42 degrees and rising. Contractor Compliance Mrs. Scott stated she requested information on the breakdown of contractors’ workforce. She is not sure what the Statute says in regard to this, but she did receive the information and is reviewing it. ADJOURNMENT Mr. Sulc moved to adjourn. Meeting adjourned at 4:54 p.m. Anderson Redevelopment Commission: January 2, 2015 Page 3