Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION May 26, 2015 contracts which need to be dealt with separately. It was determined the P-3 - Purdue Site project would PUBLIC MEETING be discussed first. Mr. Spyers informed Commission 4:00 p.m. Members the Purdue Site contract involves Conference Room #1 compensation for geotechnical work, re-zoning, site 120 East 8th Street construction plans, landscaping, irrigation plans, Anderson, IN 46016 construction administration and some reimbursables. Mr. Spyers further stated an amendment was being requested to include the replat of the site in the MEMBERS PRESENT amount of $5,000. The work is currently listed in the Kevin Sulc, Vice President second contract. The contract totals $77,450 plus the Justin Puckett, Member $5,000 for the amendment and Mr. Spyers further Joe Royer, Member stated he recommends approval. A brief discussion followed. Mr. Sulc asked why there was a need for MEMBERS ABSENT two contracts. Mr. Winkler stated, from his Carolyn Scott, President perspective, the first contract is tied directly to the Ben Orcutt, Secretary/Treasurer Flagship/Purdue project and when funding and Roger Clark, Non-Voting Member bonding are pursued the first contract would be eligible for recapture. Mr. Winkler further stated the STAFF PRESENT second contract effects the project but has to do with Greg Winkler, Director the redevelopment of the entire site and could also be Ann Marie Bauer, Attorney eligible for recapture if the Commission so desired but Karen Pettigrew, Staff may be covered in a different way. A brief discussion followed. Mr. Winkler and Mr. Spyers stated they OTHERS PRESENT were comfortable and it made sense for there to be Kevin S. Smith, Mayor two contracts. Mr. Sulc asked what the difference Pete Heuer, Chairman, Board of Public Works was between the Servies contract that was approved Michael Spyers, City Engineer at the last meeting and the contract before them Jason Streeter, Controller’s Office today. Mr. Spyers stated the Servies contract was Stu Hirsch, Herald Bulletin design work for the Purdue project including utility Chad Pigg, CED design for building. The StructurePoint contract is Ross Nixon, StructurePoint infrastructure for the entire project. Greg further Mr. Lyon, StructurePoint stated the StructurePoint contract would include utility locate, Topo, and boundary survey to date. He went ROLL CALL AND DECLARATION OF on to introduce Mr. Nixon and Mr. Lyon from QUORUM StructurePoint. Mr. Sulc asked Commissioners if they Mr. Sulc called the meeting to order at 4:05 p.m. and had any questions. Mr. Royer asked what funds declared a quorum with three (3) members present. would be used to pay the contracts. Mr. Winkler stated TIF funds would be used and he would suggest BUSINESS the Commission recapture the amount through bonding. Brief discussion followed. Mr. Royer asked American StructurePoint Contract: Scatterfield if the Commission had the means to pay. Mr. Winkler West Redevelopment stated yes and it fits the mission to redevelop. Mr. Mr. Sulc introduced two contracts coming before the Sulc asked if the move of the replat to this contract Commission concerning the Scatterfield West was because it needs to be done now. Ms. Bauer Redevelopment project known also as the Purdue informed members there was a time constraint to Polytechnic Project. He stated there are two have the property defined. Brief discussion followed. Mr. Royer moved to adopt contract for P-3 – Purdue Mr. Winkler informed Commission Members of a Site in the amount of 77,450 with the work of the statement of support and encouragement for the replat in the amount of 5,000 to be moved from Mounds Lake Reservoir project which will be in front second contract and be included. Mr. Puckett of the City Council for a vote to start the process of seconded. Motion passed unanimously; 3 yes, 0 no. forming a commission needed for the project to move forward. Mr. Winkler stated the statement was Mr. Spyers informed Commission Members of second important because as the project moves forward it will contract, P-3- Roadway and Infrastructure which have an impact on the Consolidated TIF. Mr. Winkler includes the balance of the site. He stated areas further stated the measurement would be decided in covered include regional detention area, geotechnical the environmental impact statement process and work, roadway, water main design, road plans, could take up to 2-3 years. Mr. Sulc asked if there coordination of railroad at Scatterfield, utility were any questions from Commission Members. Mr. coordination and traffic impact study. He further Royer asked if the document serves as a statement of stated he talked it over with Greg and is working with support for the commission as a whole or for each StructurePoint to somewhat reduce the contract. Mr. individual. Mr. Winkler stated he was open to Winkler stated he recommended the Commission discussion but had envisioned it as a Commission conditionally approve the contract based upon Mr. statement but can make changes insuring each Spyers being able to further negotiate the cost and commissioner an opportunity to weigh in. Discussion stated the total was $303,300. Mr. Royer asked about followed. Mr. Royer asked if the analysis of the when the three items under the subtotal would come impact to the TIF would be a part of the process into play. Mr. Winkler stated the reimbursable moving forward with the new developed Commission $3,000 would be as they were acquired. Mr. Winkler and Mr. Winkler indicated it would be. Further stated the fees associated with the parcel exhibits Discussion followed. Mr. Royer stated he was in would depend on how many would be required and support of continuing the evaluation and study of the said maybe 4, possibly more. Brief discussion possibility of the project but was not sure the three in followed. Mr. Royer asked if the parcel exhibits would attendance should speak for the entire Commission. be determined along the way. Mr. Lyon stated yes, Mr. Sulc said he would like to see individuals decide if most likely along the way. Mr. Royer stated he they would like to sign and the two members not wondered if it would be best for the Commission to present be given the opportunity to sign. Discussion initially approve up to 5 parcel exhibits and if we need followed. The Commission Members reached a to approve more, we can when we know more about consensus of each individual Commission Member the construction inspection costs. Further discussion having the choice to sign the document and the followed. Mr. Sulc asked how much time was needed statement would be presented to Mr. Orcutt and Ms. to negotiate. Mr. Spyers stated by the next meeting Scott who are not in attendance to be given the they should have it finished. Mr. Royer asked if not opportunity to sign. Mr. Winkler stated he would send passing it would slow things down. Mr. Winkler stated it to them. as long as the first contract was passed, probably not and asked StructurePoint for input. Mr. Nixon stated ADJOURNMENT as long as the Commission approves the contract Mr. Royer moved to adjourn. No objections were conditionally they can move forward at risk. A made. Meeting adjourned at 4:35 p.m. lengthy discussion followed resulting in Mr. Royer making a motion to conditionally approve the contract in the amount of 309,300 subject to Mr. Spyers negotiating the agreement with final amounts. Discussion followed. Mr. Royer amended his motion to approve the entire contract conditional to Mr. Spyers negotiating the agreement with final amounts and bringing it back the following Tuesday at the ARC’s next scheduled meeting. Mr. Puckett seconded. Motion passed unanimously; 3 yes, 0 no. MISCELLANEOUS Anderson Redevelopment Commission: May 26, 2015 Page 2