Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION October 6, 2015 INVOICES PUBLIC MEETING After a brief discussion regarding the ITS project, the 4:30 p.m. invoices were moved to the end of the agenda. ED Conference Room #1 120 East 8th Street BUSINESS Anderson, IN 46016 Request for Payment of Road Paving 73rd & RXR = $27,000 MLK Turn Lane = $8,100 MEMBERS PRESENT Enterprise Drive = $26,342.54 Carolyn Scott, President Intercontinental Way = $38,349.42 Joe Royer, Secretary Mr. Winkler stated 73rd Street, MLK turn lane, and Kevin Sulc, Vice President Enterprise Drive are all located within the Certified Ben Orcutt, Member Tech Park (CTP). It would seem appropriate to use Justin Puckett, Member the CTP dollars that are received on an annual basis to pay for these improvements. Intercontinental Way STAFF PRESENT could be paid from the General Motors (GM) fund. Ann Marie Bauer, Attorney Greg Winkler, Director Mrs. Bauer explained none of these roads are private Michael Frischkorn, Deputy Director drives. They are all open access to the public at all April Phillips, Financial Specialist times. Gary McKinney, Environmental/Brownfield Specialist Karen Pettigrew, Small Business Specialist Mr. Winker stated a letter was received from the Indiana Department of Revenue that we were going OTHERS PRESENT to receive approximately $729,000. Ryan Phelps, Madison County Council of Governments Robert Wertman, Madison County Council of Mr. Sulc stated the balance of the CTP funds as of Governments today is $69,717.41. He asked Mr. Fenwick if the Ken da la Bastide, Herald-Bulletin anticipated funds had been received. Jason Fenwick, City Controller Jerry Bridges, Madison County Council of Mr. Fenwick will check on this. Governments Ashley Hopper, City Attorney Mrs. Bauer stated funds were pledged to the Flagship Pete Heuer, Board of Public Works Chairman Enterprise Center on an annual basis. ROLL CALL AND DECLARATION OF Mr. Winkler stated that even if the funds have not been received yet, the letter stated the amount of the QUORUM draw. The State legislature changed the law this past Mrs. Scott called the meeting to order at 4:31 p.m. session and are going to add a $1,000,000 to the high and declared a quorum with five (5) members performing certified tech parks, which Anderson is present. one of three. MINUTES Mrs. Bauer explained the agreement with FEC was for Mr. Royer moved to approve the September 1, 2015, $4,000,000. minutes. Mr. Orcutt seconded. Motion passed unanimously; 5 yes, 0 no. Mrs. Phillips thought the balance owed to the FEC was only about $190,000.  Mrs. Bauer stated there are outstanding contracts Mr. Winkler stated now the Commission will need to with American StructurePoint that could be paid using think about what to spend the remaining funds on. GM funds. Mr. Sulc mentioned the funds could only be used Mr. Sulc thought this area being open was good for inside the CTP. He asked the boundaries. the traffic flow. Mr. Winkler believed the new road for GTI was the Mr. Royer moved to pave Intercontinental Way using western boundary, MLK Blvd. was the eastern GM funds. Mr. Orcutt seconded. Motion passed boundary, and 73rd Street was the northern boundary, unanimously; 5 yes, 0 no. and I-69 to the south. Resolution #ARC16-15 A Resolution of the City Mr. Sulc stated when he first came on the of Anderson Redevelopment Commission Commission, they wanted to be cautious about using Amending Resolution #ARC04-15 TIF dollars just to repave existing roads. This is not Mrs. Bauer explained this is an amendment to the traditionally what this Commission had been in favor pledge resolution for the Sirmax bonds. The of. He still concurs with this. This is the first time that resolution as previously approved was for a public he remembers being asked about this. He is placement and for a trustee. The funds were comfortable using CTP funds for this as long as it is advanced to the Economic Development Commission allowed. If this were TIF dollars he would have an (EDC) with funds being disbursed to Sirmax. This issue with it and would not be comfortable. resolution allows a private placement with an anticipated closing this Friday. It also allows the City’s Mr. Sulc moved to use CTP funds for the paving of Controller to be the trustee. 73rd Street, MLK Blvd, and Enterprise Drive. Mr. Royer seconded. Motion passed unanimously; 5 yes, 0 no. Mr. Fenwick stated since the previous resolution was passed there have been two additional financings. Mr. Winkler suggested using GM fund dollars for the Exhibit A references all other outstanding issues on paving of Intercontinental Way. parity with this bond issue. In terms of timing, there has been the Legacy bond and the Purdue/Flagship Mr. Sulc asked about the parameters of the GM fund. bond. For parity purposes, the resolution needs updated to reflect what is currently outstanding. The Mrs. Bauer stated all funds received from the sale of private placement is more cost advantageous from an GM properties is to be set aside in a non-reverting interest rate standpoint and from a cost of issuance fund to be used for the costs of infrastructure, selling standpoint. expenses, mowing expenses, etc. Mr. Sulc moved to approve Resolution #ARC16-15 a Mr. Sulc stated the balance of the GM fund is Resolution of the City of Anderson Redevelopment $513,994.20. Commission Amending Resolution #ARC04-15. Mr. Puckett seconded. Motion passed unanimously; 5 yes, Mr. Fenwick mentioned the CTP funds have not been 0 no. received yet, but he expects them momentarily. NTN Project Development Agreement Mr. Royer asked if there were any other commitments Mrs. Bauer explained an executed project agreement for the GM funds. has been received. The agreement needs to be signed by the Commission president. Mr. Sulc asked if there was anything else besides the mowing contracts. Mr. Sulc asked if there needed to be a motion. Mrs. Phillips stated an annual payment was made to Mrs. Bauer answered no, it has already been CSX, but it was only a few hundred dollars. approved. UPDATES Anderson Redevelopment Commission: October 6, 2015 Page 2  Mr. Orcutt asked if the Commission would assume EPA: GM Properties liability of the environmental issues, even if funds are Mr. McKinney explained the environmental consultant available for clean-up. has reviewed all the existing environmental files related to the property. They have determined that Mr. McKinney answered yes. He has been guaranteed there are some data gaps. Due to these data gaps, that the money is there for the cleanup. the consultant will need to do some additional sampling which would be about 15 to 20 sites. This Mr. Puckett asked if Baxter Pest Control contaminated was expected. The consultant is putting together a the property. cost estimate to do the work. He has been in contact with USEPA. USEPA expected this issue also and it will Mr. McKinney answered no. There used to be a Shell be paid from the trust fund. gasoline station on the property. Mr. Orcutt asked why there was expected data gaps. Mrs. Bauer stated a donation agreement would have to be approved by the Commission at a later date. Mr. McKinney stated because most of the sampling work was done about 20 years ago. The ERH system There was a consensus from the Commission to must be accurate so they can put the probes in the continue discussions regarding the donation of the ground. property. Mr. Sulc asked how large the area was. Mr. Sulc requested formal information from Mr. John Bostic on his previous proposal. Mr. McKinney stated it was not quite an acre. The consultant thought it may even be smaller. Mr. Winkler thought that information could be ready for the November meeting. Mr. Sulc asked if this area would be segregated during the construction of the Purdue/Flagship facility. Mrs. Bauer explained that there must be a clear definition of the transactions that Mr. Bostic Mr. McKinney answered yes, it will be fenced off. anticipates because there are statutes and limitations. Greater Edgewood Plaza Redevelopment Mr. McKinney stated the current owners of the Mr. Sulc also wants to know who actually will be property at the northwest corner of the Edgewood running the Boys and Girls Club. Will it be the Plaza property, which is where Baxter Pest Control Trustee’s Office or a not-for-profit? used to be located, is interested in donating the property to the Commission. The building is vacant. Mr. Orcutt wanted to know who would be paying for The owner, Central Wyoming College Foundation, has operation expenses. some concerns about owning out of state property and the environmental concerns and issues. The Mr. Sulc needed confidence that this will be a viable contamination costs will be about $180,000. The project. assessed valuation of the property is about $69,000. They have mentioned donating the property to the Mrs. Bauer has some issues with what type of financial Commission, if they are interested. He has discussed transactions will be taking place. For example, the this with Mrs. Bauer. This would be a simple Commission cannot construct the building and give it transaction. He has also contacted Indiana to them. Much more information is needed to Brownfields and they have assured him that there are determine if this project can be done through the funds set aside to do the clean-up if the Commission Commission due to State statutes. There is some does decide to take the property. Indiana Brownfields flexibility, but there are strict processes, procedures, prefers the Commission take the property because and requirements. This project may or may not fit they know it is part of a redevelopment area. within these parameters. Mr. Winkler will contact Mr. Bostic and have a discussion with him, Mrs. Bauer, and Mr. Fenwick. Anderson Redevelopment Commission: October 6, 2015 Page 3 67th Street/Enterprise Drive Mr. Winkler stated the project is continuing. It is almost complete. Purdue/Flagship Makers Space Facility Mr. Winkler mentioned the building is under construction. Scatterfield West Redevelopment Mr. Winkler explained American StructurePoint recently submitted cost estimates. He still needs to review them Sirmax Railroad Spur Mr. Winkler stated the work is being completed. The mainline switch has been ordered, but not delivered. INVOICES Mr. Royer asked if the final invoices had been submitted on the ITS project. Mrs. Phillips answered that the consulting portion has been completed. The construction portion of the contract was $200,000, however, they have only billed for $130,000 which leaves approximately $70,000 remaining on the contract. Mr. Royer moved to approve the invoices as presented. Mr. Sulc seconded. Motion passed unanimously; 5 yes, 0 no. The Commission requested the ITS project be added under Updates. MISCELLANEOUS Mr. Orcutt wanted to make sure that bicycle and pedestrian traffic is being considered during the planning stages of the Scatterfield West area. This area has a unique position being on the west side of Scatterfield Road in that it is accessible to most of the City. During roadway planning, it would make sense to incorporate into the design bicycle and pedestrian lanes or routes parallel to the roadway. ADJOURNMENT Mr. Orcutt moved to adjourn. Meeting adjourned at 5:15 p.m. Anderson Redevelopment Commission: October 6, 2015 Page 4