Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION November 1, 2016 PUBLIC MEETING MINUTES 4:30 p.m. Mr. Collette moved to approve the October 4 and ED Conference Room #1 October 18, 2016, minutes as presented. Mrs. 120 East 8th Street Scott seconded. Motion passed unanimously; 4 Anderson, IN 46016 yes, 0 no. MEMBERS PRESENT FINANCIALS Kevin Sulc, President Mr. Royer moved to approve the financial report Joe Royer, Vice President as presented. Mr. Collette seconded. Motion Michael Collette, Member passed unanimously; 4 yes, 0 no. Carolyn Scott, Member INVOICES MEMBERS ABSENT Mr. Royer moved to approve the invoices as Justin Puckett, Secretary submitted. Mr. Scott seconded. Motion passed unanimously; 4 yes, 0 no. STAFF PRESENT Ann Marie Bauer, Attorney BUSINESS Greg Winkler, Director April Phillips, Financial Specialist RFP Openings for Property known as The Farm Gary McKinney, Environmental/Brownfield Ms. Pettigrew received two RFPs. An RFP was Specialist submitted for the production of corn and soy Karen Pettigrew, Small Business Specialist beans from Bruce Land Farms Inc. from Anderson, Indiana for $221.50 per tillable acre. OTHERS PRESENT An RFP was also submitted from Mr. David Doug Whitham, City Controller’s Office Grollimund for $185 per tillable acre. Mr. Mike Spyers, City Engineer Grollimund is currently farming the property. Jack Keesling, Board of Public Works Tom Tijerina, EPIC Initiatives Mr. Sulc stated the RFPs would be taken under Tim Stires, Municipal Development advisement. Joe Leonard, WJ Leonard Construction Dave Grollimund, Modern Growers, Inc. Booster Pump Station Contract for NNT Julie Armington, F.C. Tucker Project: Bastin Logan Rebecca Crumes, City Council Mr. Spyers mentioned that the Board of Public Ken da la Bastide, Herald-Bulletin Works (BOW) received proposals from design- Richard Symmes, Board of Public Works build firms for the booster pump station for the NTN project. Three proposals were received. ROLL CALL AND DECLARATION OF The lowest proposal was from Bastin Logan in QUORUM the amount of $852,994. He recommended the Mr. Sulc called the meeting to order at 4:30 p.m. Commission approve the contract. and declared a quorum with four (4) members present. Mr. Sulc asked how this compared to the original estimate. Mr. Spyers explained the original estimate was $500,000; however, that was at the Park Road tower. When the hydraulic modeling was completed, it was found the Park Road booster pump only provided more pressure, but not more Road 132 in the amount of $273,200. After an volume to the Flagship area. By moving the alternative route is selected, preliminary booster pump to the Fairview tower it will engineering (PE) and final design will be increase the volume and pressure. The necessary. additional cost is due to movement to the Fairview tower. Mr. Sulc asked if this contract had been approved by the BOW. Mr. Winkler asked how many additional gallons of water this would provide. Mr. Spyers answered no. It is for review only at this time. The scope of work is being finalized Mr. Spyers answered almost 1,000,000 gallons. with MCCOG. Mr. Sulc asked if the BOW had approved the Mr. Sulc asked if this would be paid from a contract. federal grant. Mr. Spyers answered yes. Mr. Spyers explained 80 percent of the cost would be paid from the federal earmark. There is Mrs. Scott moved to approve the contract with approximately $2,000,000 left. Bastin Logan. Mr. Royer seconded. Motion passed unanimously; 4 yes, 0 no. Mr. Sulc asked if the $273,200 was the match amount. Supplemental Contract Scatterfield West: Durham Engineering Mr. Spyers stated $273,200 was the total cost of Mr. Spyers explained Durham Engineering has the contract. Eighty percent would be paid by the requested an additional $35,000 for construction Federal government. The Commission would be inspection because the original contract did not responsible for the remaining 20 percent. include Italpollina Way or the sanitary sewer and water extension inspections. It also includes the A discussion was held on the history of the site revisions for the storm sewer and drainage project, right of way, and entities involved. pond, the State Road 9 project which was for Milestone to pave State Road 9, and because the Mr. Spyers stated the money will be taken back if construction schedule was extended by 90 days. a project is not started within the year. He recommended approval of the $35,000. Mr. Sulc mentioned the Commission did not list Mr. Collette moved to approve the supplemental this project as a high priority; however, there is a agreement for $35,000 for Durham Engineering. $2,000,000 federal earmark. He asked the Mr. Royer seconded. Motion passed Commission to think about it. unanimously; 4 yes, 0 no. Mr. Winkler noted that this roadway would open 73 rd Street Extension Contract for Alignment up some of the best industrial and commercial Analysis: Beam, Longest & Neff property available; however, it would take some Mr. Spyers explained the long term plan through resources that could be used for other activities. the Madison County Council of Governments (MCCOG) is to extend 73rd Street essentially Proposed Amendment to Dollar General Offer: making a frontage road along I-69 to State Road Columbus Avenue 38. Federal earmark money left over from the Mrs. Bauer explained the original offer was to 67th Street project is available. He has been purchase the entire parcel. At the last meeting, working with the town of Pendleton and MCCOG an addendum was offered to reduce the amount to move the design forward. The preliminary of property purchased to half, but was split north contract is for Beam, Longest, and Neff (BLN) to to the south with an east and a west parcel. The look at alternative routes for the 73rd Street amendment submitted today splits the lot east to extension. The first phase would be to Old State Anderson Redevelopment Commission: November 1, 2016 Page 2 west with a north and a south parcel. The deed area including Speedway, Edgewood Plaza, and restrictions have not changed. Baxter Pest Control. Mr. Sulc mentioned the purchase would be for Mr. Sulc asked if this expenditure would be TIF half of the parcel for $150,000. eligible. A discussion was held. Mrs. Bauer answered yes. Mr. Collette moved to accept the amended offer Mr. Collette moved to approve the sampling at a for the purchase of the property. Mrs. Scott cost not to exceed $50,000. Mr. Royer seconded. Motion passed unanimously; 4 yes, 0 seconded. Motion passed unanimously; 4 yes, 0 no. no. UPDATES Mr. McKinney recommended IWM prepare a USEPA clean-up grant application. The grant EPA: GM Properties would be up to $200,000 for cleanup of the site. Mr. McKinney mentioned the contractor is doing The cost to prepare the proposal and hold the pre-installation sampling and surveying at the required public meeting is $2,500. Plant 7 site so they will know exactly where to install the probes. Mr. Don Heller, USEPA Mr. Royer moved to approve the preparation of Project Manager, will be in town to tour the site the grant application by IWM. Mr. Collette and see the redevelopment of the General seconded. Motion passed unanimously; 4 yes, 0 Motors properties. no. Greater Edgewood Plaza Redevelopment Purdue/Flagship Makers Space Facility (P3) Mr. Winkler mentioned that Tom Tijerina, Epic Mr. Winkler stated the interior work is being Initiatives, was still interested in the former Baxter completed. The official ribbon cutting is Pest Control property. scheduled for March. Mr. Tijerina gave a brief overview of the proposed Scatterfield West Redevelopment use of the property. Mr. Winkler stated there are other project proposals for the site. The challenge is managing Mr. Sulc requested Mrs. Scott, Mrs. Bauer, and the projects so the highest, best use is received Mr. Tijerina work together to come to an for the property. acceptable agreement and then bring the Mr. Sulc mentioned that there may be a agreement back to the Commission. temporary use for the area. This may be brought up at the next meeting. Mr. Sulc appointed Mr. Royer, Mrs. Scott, and Mrs. Bauer to meet with Mr. Winkler on a regular Italpollina basis regarding commercial development in the Mr. Winkler stated work is continuing. The area. company is looking at March for a ribbon cutting, but that may be a challenge. Mr. McKinney explained that delineation sampling has been conducted at the former dry NTN cleaner site. This sampling needs to continue. Mr. Winkler mentioned some of the members and MCCOG has been paying for the sampling with a other individuals took a tour of the facility. brownfield assessment grant; however, the funds have run out. He requested approval to continue Mr. Collette was extremely impressed with NTN the sampling at a cost not to exceed $50,000. and especially the plant manager Tyrone Thomas. Mrs. Crumes requested all reports related to the environmental work being conducted in the entire Anderson Redevelopment Commission: November 1, 2016 Page 3 Mrs. Scott was also extremely impressed. It was beyond any of her expectations. Parking Garage Mr. Sulc requested again that Mrs. Bauer and Mr. Keesling contact Mr. David Eicks in regards to providing a report on the parking garage. A report is due as per the lease agreement. MISCELLANEOUS Mr. Winkler received a copy of a Tax Increment Financing (TIF) report that was prepared for the State Legislature. He will send a digital copy to the members, City Council, and the City Controller. It is very well done. ADJOURNMENT Mr. Royer moved to adjourn the meeting. Meeting adjourned at 5:39 p.m. Anderson Redevelopment Commission: November 1, 2016 Page 4