Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION December 17, 2020 PUBLIC MEETING the lowest responsive and responsible bidder. 5:00 p.m. Discussion followed. Via Zoom Conferencing Ms. Clemons asked if Roofing Systems of Indiana is owned MEMBERS PRESENT by Mustin Builders. Mr. Montgomery confirmed. Ms. Richard Symmes, President Clemons stated she would like the Commission to examine Danny McGhee, Vice President how awards are being distributed; what percentage of Aspen Clemons, Sec/Treas ARC’s projects go where. David Eicks Kenneth Davenport Mr. McGhee stated often times when the Commission STAFF PRESENT accepts bids contractors come back with problems Greg Winkler, ED Director that inflate the cost. How can the Commission hold Karen Soetenga, Specialist them to their bid? Mr. Austin, Commission attorney, Mike Austin, Commission Attorney stated the Commission has every right to insist any company that receives a bid adhere strictly to what OHTERS PRESENT has been awarded. If a company comes back to Mike Montgomery, KR Montgomery Architects renegotiate, the Commission would have the right to Darren Grile, Anderson Light and Power say no. Mr. Austin stated it really is taken on a case- by-case basis. Discussion followed. Mr. Montgomery OPEN PUBLIC MEETING stated they were hired to make sure that everything is done per specification. The bid is made without ROLL CALL AND DECLARATION OF QUORUM adding anything additional and not subtracting from Mr. Symmes, at 5:04 pm., established a quorum with the specifications. Mr. Montgomery informed members five (5) members present. if there is a variance it would be because the original BUSINESS specifications were not accurate. Discussion followed. Award of Roof Repair at 2810 Nichol Avenue – Mr. Montgomery stated the performance bond Former Marsh Grocery Store provides insurance that if the contractor does not Mr. Montgomery, KR Montgomery Architects, stated perform or goes bankrupt the bonding company steps after review the bidder that was the lowest responsive in and finds another bidder at original contract price. and responsible was Roofing Systems of Indiana, Inc. Mr. Austin stated a 40 page detailed contract is also with a bid of $229,304.18 and $47,141.90 for alternate signed and protects the municipality from any #1. Brief discussion followed. Mr. Montgomery stated problems being described. Discussion followed. the warranty is for 20 years. Mr. Eicks made a motion to award the Marsh roofing Mr. McGhee asked if the recommendation was based project to Roofing Systems of Indiana, Inc. and Mr. on the base bid and the alternative bids. Mr. Davenport seconded. Motion passed unanimously; 5 Montgomery stated the only alternate recommended yes, 0 no. to accept is #1. Alternate #1 is for the removal of the Marsh sign, the slide gable roof and shingles and the There was a motion to adjourn at 5:35pm. installation of a new standing seam metal roof. It would also include two gables for protection as well as a new gutter. Mr. McGhee asked what separated this company from others. Mr. Montgomery stated in terms of complying with bidding laws the City of Anderson is obligated to award the lowest responsive and responsible bidder. If you accept alternate #1, Roofing Systems of Indiana is