Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION November 15, 2022 PUBLIC MEETING Resolution ARC06-22 A Resolution Concerning 5:00 p.m. Sirmax ’s purchase of SER ED Conference Room, Room #105 Mr. Winkler briefed members on Resolution ARC06- 120 East 8th Street 22. Mr. Winkler stated at the time of the construction Anderson, IN 46016 of their second plant Sirmax had an internal partner, SER. Recently Sirmax purchased SER and the MEMBERS PRESENT resolution acknowledges the purchase is taking place Richard Symmes, President and that Sirmax intends to abide by the terms of the Danny McGhee, Vice President Economic Development agreement that is currently in Kenneth Davenport, Secretary Perry Washington place. Mr. Winkler informed members even though it David Eicks has SER referenced in the agreement the resolution assures the obligations fall to Sirmax. STAFF PRESENT Greg Winkler, ED Director – by phone Mr. Eicks made a motion to approve Resolution Karen Soetenga, ED Dept ARC06-22 a resolution concerning Sirmax’s purchase Mike Austin, Commission Attorney of SER and Mr. Washington seconded. Brief discussion followed. Motion passed; 5 yes, 0 no. OHTERS PRESENT Doug Whitham, Controller’s Office Resolution ARC07-22 - Resolution Allocating Funds Neal McKee, Water Superintendent to the Wheeler Water Treatment Plant Ken de la Bastide, Herald Bulletin Mr. Winkler introduced Mr. McKee, Water Councilor Crumes Superintendent. Mr. McKee briefed members on two OPEN PUBLIC MEETING critical water projects. Mr. McKee stated the first concerns the replacement of a rubber membrane roof ROLL CALL AND DECLARATION OF QUORUM on the Wheeler Water Treatment plant that is 35+ Mr. Symmes, at 5:01 pm., established a quorum with years old and past the point of continued repair. Mr. five (5) members present. McKee stated three quotes were retained and the request is for $52,506.00 and Kingdom Roofing MINUTES Systems. Mr. McKee stated it was critical the roof get Mr. Davenport moved to approve the October 11, replaced as there are open air filters in the building. 2022 minutes as presented. Mr. Eicks seconded. Motion passed unanimously; 5 yes, 0 no. Mr. Washington asked if a RFQ was sent out. Mr. McKee stated they had requested quotes from three FINANCIALS / INVOICES companies; one local and two others of which one had Commission members reviewed financials and done work recently on the Lafayette plant. Brief invoices. discussion followed. Mr. Austin stated the law Mr. McGhee asked what services were provided by requires projects over $150,000 in scope must go Barnes and Thornburg. Mr. Whitman stated he did not through a RFP process, projects $50,000-$150,000 have the invoice on hand but could send it to Mr. must request three quotes and projects under $50,000 McGhee. Brief discussion followed. require nothing. Discussion followed. Mr. Eicks moved to approve the invoices in the Mr. McKee briefed members on the second project at amount of $110,557.68. Mr. McGhee seconded. the Wheeler Treatment plant. Mr. McKee stated the Motion passed unanimously; 5 yes, 0 no. plant in service is about 74 years old and on the same site as the original plant which is approximately 100 NEW BUSINESS years old. The 30 inch transmission main which leaves the current plant is also connected and runs through the basement of the old plant. Mr. McKee informed members the old plant is beginning to fall down and if it were to fall in on the transmission main it would cause significant damage and the plant would have to be closed down for a period of time. , Mr. Washington asked who is serviced by the transmission main and Mr. McKee stated the whole city. Brief discussion followed. Mr. Washington asked if Culy Contracting Company, the company being recommended to do the work, has done work for the City of Anderson before. Mr. Washington stated he looked the company up and found they have only been in business 2 years. Mr. McKee stated there are two Culy contractors in Winchester, IN and the one that has bid the project has done countless jobs for the City and has been in business since 1978. Brief discussion followed. Mr. McGhee asked why there were not three bids requested. Mr. Austin stated professional service contracts consisting of primarily labor do not have to be bid out. Mr. Austin went on to say if a project has a lot of material cost that’s when bids are required. Mr. McGee asked if the City did not use Culy Contractors who would they use. Mr. McKee stated if the project involved professional service with labor Culy would be the one the City would go to because they have done work for the City for so long. Mr. Winkler stated they have a great amount of institutional knowledge. Brief discussion followed. Mr. De la Bastide asked how much the second project was going to cost. Mr. Symmes confirmed it was not to exceed $450,000. Mr. Washington asked how many more water projects like this are coming down the line. Mr. McKee stated many; most pipes in the City are over 60 years old. Mr. Washington suggested a continuous improvement program be established with a budget allowing for better pricing. Mr. McKee stated the city does have 5, 10 and 15 year prioritized plans; the problem is identifying funds for them. Brief discussion followed. Mr. McGhee made a motion to approve Resolution ARC07-22 a Resolution allocating funds to the Wheeler Water Treatment plant and Mr. Washington second. Motion passed; 5 yes, 0 no. Meeting was adjourned at 5:21 pm. Page 2