Board of Public Safety

BOARD OF PUBLIC SAFETY MINUTES FEBRUARY 27, 2016 PUBLIC HEARING 4:00 PM Common Council Chambers City of Anderson, IN 120 East Eighth Street MEMBERS PRESENT Mr. McKinley stated the police department Milo McKinley, Chairperson claims total $70,405.74. NiCale Rector, Member Sam Dixon, Member Mr. Mckinley said there were a couple of items - that jumped out on their claims. Claim #14072 Jessie Woodall swat team APD darnage to rental OTHERS PRESENT property in the amount of $1,471.00 what is this s sign in sheet all about? Evan Broderick, City Attorney Wendy Anderson, Board Secretary Major Mr. Sandefur said he has not really looked at that bill. That claim would have been handled CALL TO ORDER by the insurance department and Cindy Summers. This is something that was not paid Mr. McKinley called the meeting to order at 4:05 directly by him. The claim is taken out of their p.m. and Mr. Dixon performed the invocation. swat fund and that is paid out of miscellaneous Mr. McKinley led the Pledge of Allegiance. salarieS. MINUTES Mr. Mckinley asked what happened. Mr. McKinley asked the members if they had a Major said the swat team was called out to chance to look over the minutes from the last execute an arrest warrant. His understanding is meeting on February 13, 2017. they had to force open the door. Ms. Rector made a motion, to approve the Mr. Mckinley said so you got the right person, minutes. Mr. Dixon seconded. Motion passed. but it was a rental property. Major Sandefur said absolutely. CLAMS TO BE PAID Mr. Mckinley said thank you that makes things a little clearer. Total claims in the amount of $141,065.54 Mr. Mckinley said on the lait page of the claims Mr. McKinley stated the Fire Department claims he understands they are doing work at the police total $70,51530 station, but the piping and union replacement from Resolve Tech for ten thousand dollars, Ms. Rector made a motion to accept the claims what is this? for the fire department in the amount of $70,515.30. Mr. Dixon seconded. Motion Major Sandefur said if you recall back in 2016 passerL they got approval for the pipelines and the die electric connectors. The antifreeze that runs through those pipelines it is part of the heating and cooling system that prevents the lines from Ms. Rector made a motion to pay the electric bill heating up and freezing. Those have to be in the amount of $10.23. She also made a motion replaced. This board approved this This was a to table the rest of the claims in the amount of sixty thousand dollar job the board approved and $134.27. Mr. Dixon seconded. Motion passed. this is an installment of that payment Mr. Mcicinley called up the Building Mr. Mckinley asked if this was part of the sixty Commissioner Mr. Fisher to do demolition thousand dollars. ordeis and the opening of the sealed bids. Major Sandefur said yes. Mr. Fisher said the first property address is 3012 East Lynn Street. This is a burn out. First they Ms. Rector asked why the city is liable for the had a trailer burn up on the back of the property. swat team and why the city is liable for this They have neighbors calling in to complain damage. Why doesn't the landlord go after the about the shape of the property and the yard. The renter? owner of the property is here if the board has any questions. He is willing to let the city demo the Major Sandefur said this not an unusual property. He is low income and Mr. Fisher told insurance claim. This is something they always him he would have to provide documentation to pay fra- him otherwise there would be a lien on the property. Ms. Rector asked if other municipality pay the same for their swat teams. Mr. Fisher wants to get his demolition order upheld, he also has sealed bids for this property. Major Sandefur said he does not know. He cannot speak for any other municipality. Ms. Rector made a motion to approve the demolition order for 3012 East Lynn Street. Mr. Ms. Rector made a motion to approve the claims Dixon seconded. Motion passed. in the amount of $70,405.74. Mr. Dixon seconded. Motion passed. Ms. Rector asked if the demolition order was for the house and the building beside it. Mr. Mcicinley said Emergency Management again has no one to answer any questions. He Mr. Fisher said it is for both. said we were getting bills once a month and they were fifteen to twenty dollar bills then they got a Attorney Mr. Broderick read the bids. big bill that had to do with moving electrical 1) Gerry's Construction $8,888 equipment and now were are getting bills twice a 2) Ingram and Son ConstrUction month. This is a small bill and it says gauge $2,700 shack for $1023 but then our final total is 3) M & J Construction $9,014 $14430. We are paying them but we don't know 4) APFEL $9,562 to whom or for what. There is no one we can 5) Davis Excavating $7,000 question. 6) Shephard Homes $9,200 7) Cox Recycling $4,850 Attorney Mr. Broderick said to let him do some research and find out. He said he does know we Attorney Mr. Broderick said to Mr. Fisher he have a volunteer Emergency Management group. might want to make sure all the bidders They are the sky warn people who come in and understood they were bidding on both the house make the call when they think the storm sirens and the building on the back side of the property. should be blown. He assumes there are some He thinks they should table these bids to make costs there but he will find out. sure the lowest bidder knows what they were bidding on. Mr. Mcicinley asked Mr. Broderick if the board should pay the bill or table it. Ms. Rector made a motion to table the bids to make sure each contractor knows exactly what Mr. Broderick said to go ahead and pay it so they were bidding on. A complete site removal. there will not be any late fees. Mr. Dixon seconded. Motion passed. 2 Mr. Fisher said this house is a danger and the Ms. Rector made a motion to approve the bid neighbor is scared to death this house is going to from Cox Recycling and to make sure they fall. What should he do? Will he have to wait understand this is for both the house and shed. It until the next safety board meeting in two is the complete site, if not give it to Gerry's weeks? Construction who is the next lowest bidder. Mr. Dixon seconded. Motion passed. Ms. Rector said Gerry's Construction is here and they are the only one who can confirm what they Mr. Fisher said thetext property is 2928 bid on_ She said usually a lot of these contractors Columbus. He cannot find the owner of this show up to the meetings. property. She has no utilities in her name. They have sent out certified mail twice and advertised Mr. Fisher said they should be here. He has in the newspaper twice. She has made no effort talked to all of them. He will do whatever the to contact' them. board wants him to do, he just hates to wait two weeks because this house is a danger. Ms. Rector made a motion to approve the demolition order for 2928 Columbus Avenue. Mr. Fisher said in the past they would contact the Mr. Dixon seconded. Motion passed. bidders and tell them 'what is going on and what they expect out of them, then they can pull their Attorney Mr. Broderick read the bids. bid if they want to. !) Gerry's Construction $6,949 2) M&J Construction $11,982 Attorney Mr. Broderick said perhaps they should 3) Ingram arid Son $6,900 make a motion to accept the lowest bidder to 4) APFEL $9,562 make sure they understood the full scope of the 5)Davis Excavating $5,000 project and see if they are still willing to do the 6) Shephard Homes $7,200 job for what they bid, if not move on to the next 7) Cox Recycling $4,920 lowest bidder. Ms. Rector made a motion to approve the bid Mr. Dixon seconded Ms. Rector's motion. from Cox Recycling in the amount of $4,920. Motion passed. Mr. Dixon seconded. Motion passed. Mr. Fisher said the next property is 2920 Mr. Mcicinley asked Mr. Fisher if they have used Columbus Avenue. This is a fire job that has Cox Recycling in the past. been boarded up. They have had problems with vagrants so he is asking permission to move Mr. Fisher said yes, not a lot but they haveused forward with the demolition. Ile said they have them. son out certified mail and advertised in the newspaper. Mr. Mcicinley said they have one bid that is close but these are all two thousand dollars or higher. Mr. Mckinley asked if anyone has responded to their letters. Attorney Mr. Broderick said again Mr. Fisher could call and specify the jobs to Cox Recycling Mr. Fisher said no. because they did all their bids on one sheet and on the top of it says job description, demolition Ms. Rector made a motion to approve the of houses. You might make sure they understand demolition order for 2920 Columbus Avenue. this is the house and garage. Mr. Dixon seconded. Motion passed. Mr. Fisher said if he was a contractor and Attorney Mr. Broderick read the bids. looking at these properties you can tell just 1) Med Construction $10,975 taking down the houses is going to create a mess. 2) Ingram & Son $6,500 3) Gerry's Construction $5,877 Mt Fisher said the next property is at 903 W 2°d 4) APFEL $8,375 Street. This house has been boarded up twice. 5) Davis Excavating $6,500 The police has asked them to board it up again 6) Shepherd Homes $7,200 for the third time. Mr. Fisher has been to the 7) Cox Recycling $4,850 owner's house and he would not answer. He did 3 accept the certified mail. This house is a bum out 5) Shepherd Homes $2,700 and is caving in. 6) APFEL $3,125 7) M&J $2,325 Ms. Rector made a motion to approve the demolition order for 903 W 2" Street. Mr. Dixon Ms. Rector said she added together both bid seconded. Motion passed. amounts and the totals are. 1) Cox Recycling $9,700 Attorney Mr. Broderick read the bids. 2) Gerry's $11,332 1)Med Construction $12,851 3) M&J $11,339 2) Gerry's Construction $7,888 4) Davis $11,000 3) Ingrain & Son $7,200 5) Shephard Homes $11,900 4) Davis $6,000 6) APFEL $12:689 5) Cox Recycling $8,500 7) Ingram & Son $ 6) Shepherd Homes $8,200 Ms. Rector made a motion to exclude Ingram & 7) APFEL $9,500 Sons bid, it is clear they did not understand what they were bidding on. Mr. Dixon seconded. Ms. Rector made a motion to approve the bid at Motion passtel 903 W r't Street to Davis Construction in the amount of $6,000. Mr. Dixon seconded. Motion Ms. Rector made a motion to'approve Cox passed_ Recycling in the amount of,9,700 assuming they were bidding on both structures. The whole Mr. Fisher asked Mr. Broderick if was ok for site. Mr. Dixon seconded. Motion passed. future bids to have the contractors put all their bids on one paper. Mr. Mcicinley asked if this was the only address they were tabling. Attorney Mr. Broderick said yes he preferred it. Mr. Broderick said yes. Mr. Mcldnley asked Mr. Broderick if they could request that all future bidders have a company Mr. Mckinley said they were going to void that reprehensive at the meetings to answer any table. questions or concerns. Mr. Fisher said all bids are ok but he is still Attorney Mr. Broderick said he would look into going to double check with the bidders to make it sure they understand what they were bidding on. Mr. Fisher said that was all the-business he has Ms. Rector made a motion to adjourn. with the board today. Attorney Mr. Broderick said he still has bids for the block building at 1107. Mr. Fisher said that was part of the property on East Lynn Street Mr. McKinley adjourned the meeting at 4:53 pm. Mr. Broderick said everyone bid separate from BY: the house on that address. Mr. Fisher said that is a separate property but it Mi McKin eyr airpersoi: doesn't have an address. ATT T: Mr. Broderick read the bids. • 1) Gerry's Construction $2,444 /Ai .0••■ Wendy Andison, Board Secretary; 2) Ingram & son did not include a separate bid. 3) Davis $ 4,000 4) Cox Recycling $4,850 4