Board of Public Works

City of Anderson Minutes of the Regular Meeting: March 17, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Yasser N. Abouaish Roger Clark, Member Sam Pellegrino Charlie Jones, Member Mike Whitworth Lynda O’Neill, Acting Recording Secretary Nara Manor Ashley Hopper, City Attorney Ken de la Bastide Michael Farmer Jason C. Fenwick APPROVAL OF MINUTES Meeting was called to order at 3:00 p.m. The minutes of March 10, 2015 were approved as amended. Member Clark made the motion and Member Jones seconded to accept the minutes. The motion passed unanimously. NEW BUSINESS REQUEST FOR APPROVAL OF CONFLICT OF INTEREST DISCLOSURE STATEMENT A conflict of interest form was presented for Robert Dale Phillips who is a maintenance mechanic for the City of Anderson. Mr. Phillips is disclosing that he also does maintenance work for M. K. Betts after hours. The disclosure statement, according to statue, must be approved by the Board during a public meeting, forwarded to the Circuit Court Clerk’s office and then filed with the Indiana State Board of Accounts. A copy will also be filed with the City Clerk’s office. Member Jones made a motion to accept the Conflict of Interest Disclosure Statement. Member Clark seconded. Motion unanimously accepted and approved. REQUEST TO APPROVE THE PROPOSAL FROM WOLF CONTRUCTION TO UPGRADE THE RESTROOM FACILITIES TO ADA SPECIFICATIONS FOR CATS At the February 17, 2015 meeting, the Board of Works approved and awarded a contract to CMC to upgrade the restroom facilities at the CATS garage to meet ADA standards. Mr. Pellegrino reports that he has not been able to contact CMC to perform the work and is requesting that the CMC contract be withdrawn. Member Clark made the motion to withdraw the CMC contract due to no response from CMC. Member Jones seconded. The motion was unanimously passed to withdraw the CMC contract. Mr. Pellegrino presented a new proposal from Wolf Construction to upgrade the restroom facilities to ADA specifications for the CATS garage. The proposal was reviewed and Member Clark made a motion to accept the proposal as submitted from Wolf Construction. Member Jones seconded the motion and it was passed unanimously by the Board. REQUEST TO APPROVE A SERVICE AGREEMENT WITH NYHART Controller Fenwick presented a service agreement from Nyhart to do a GASB 45 actuarial update for a fee of $6,000. A motion was made by Member Clark to approve the agreement as presented. This was seconded by Member Jones and passed unanimously by the Board of Works. MISCELLANEOUS OLD BUSINESS APPROVE THE TRANSFER OF PROPERTY TO ANDERSON COMMUNITY DEVELOPMENT CORPORATION This item remained tabled. CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $691,168.39. Member Jones made the motion to pay the bills and Member Clark seconded. Motion passed unanimously. ADJOURNMENT With no further business, the meeting was adjourned at 3:09 pm. _________________________________ ____________________________________ Pete Heuer, Chairman- Lynda O’Neill, Acting Recording Secretary Board of Public Works Board of Public Works