Board of Public Works

City of Anderson Minutes of the Regular Meeting: December 19, 2017 Board of Public Works PRESENT David Eicks Tony Pochard Ken de la Bastide Dick Symmes Neal McKee Stacy Johnson Mike Spyers Tim Lanane Fred Reese Jack Keesling Kim Townsend CALL TO ORDER The meeting was called to order at 1:35 p.m. by Chairman Eicks. APPROVAL OF MINUTES The minutes of the December 12, 2017 meeting were presented. Member Keesling made a motion to accept the minutes as presented. Member Symmes seconded. Motion passed unanimously. NEW BUSINESS: Community Development Kim Townsend, Contract Specialist, requested a re-bid of House of Hope, located at 902 High Street. No bids were received. Kim asked the Board to take the re-bid request under advisement to look at other options. Member Keesling made a motion to take the House of Hope re-bid project under advisement. Member Symmes seconded. Motion passed unanimously. Kim Townsend, Contract Specialist, requested the Board award the contract to J & M Remodeling for the Homeowner Rehab located at 2031 Morton Street in the amount of $22,263.00. Member Keesling made a motion to award the Homeowner Rehab contract to J & M Remodeling in the amount of $22,263.00. Member Symmes seconded. Motion passed unanimously. Water Department Neal McKee, Director, requested bids for the 2018 Joint Chemical Agreement. Bids were submitted from the following: Water Solutions Unl. Brenntage Mid-South PVS Nolwood Chemicals Chlorine Gas 150 cylinders 0.49 lb/0.65 lb Orestes .35 lb. 0.60 lb/Gaston & Sheridan Chlorine Gas ton cylinders 0.46 lb .22 lb Sodium Bisulfite 0.26 lb Brownsburg 0.29 lb 0.72 lb. 0.35 lb Sheridan Sulfur Dioxide 0.90 lb. Gaston 0.58 lb. Potassium Permanganate $4.00 lb Gaston $3.79 lb. $4.88 lb. Sodium Fluoride $1.40 lb Gaston 0.92 lb $1.53 lb Sodium Hypochlorite 0.12 lb Whitestown Indy Rd. 0.21 Whitestown Indy Rd. 0.22 lb Whitestown 0.199 lb Whitestown Zionsville 0.26 lb Zionsville .39 lb Zionsville Hydrofluorosilicic Acid 0.28 lb 0.345 lb 0.196 lb Carbon Dioxide Phospate 0.45 lb 0.72 lb Carus Shannon JCI Sterling Water Tech. Chlorine Gas 150 cylinders 0.30 lb Chlorine Gas ton cylinders 0.275 lb Sodium Bisulfite Sulfur Dioxide 0.5666 lb Potassium Permanganate Sodium Fluoride Sodium Hypochlorite Hydrofluorosilicic Acid Carbon Dioxide Phospate 0.345 lb 0.76 lb 0.5195 lb Neal requested the bids be taken under advisement for further review. Member Keesling made a motion to take the bids under advisement. Member Symmes seconded. Motion passed unanimously. Neal McKee, Director, presented a Professional Services contract with Jamie Foreman for the creation of a remote/unattended operations plan for the Wheeler Treatment Plant in the amount of $2,500.00. Member Keesling made a motion to approve the Professional Services contract with Jamie Foreman. Member Symmes seconded. Motion passed unanimously. Maintenance Fred Reese, Maintenance Department Superintendent, requested a quote date to replace two (2) Boiler units for heating the City Hall Building. A quote date was set for December 27, 2017. Member Keesling made a motion to set a quote date for December 27, 2017. Member Symmes seconded. Motion passed unanimously. Light & Power Tony Pochard, Director, requested the Board award the contract for Steel Poles to Rohn Products, LLC in the amount of $82,150.00 for the Flagship Substation Expansion project. Member Keesling made a motion to approve the contract for Steel Poles to Rohn Products in the amount of $82,150.00. Member Symmes seconded. Motion passed unanimously. Tony Pochard, Director, requested the Board award the Contract for the 2018 Garage Diesel Fuel to Petroleum Traders Corporation. By purchasing wholesale diesel fuel directly the City departments are projected to pay 38% less than buying the same fuel at a retail gas station. Member Keesling made a motion to approve the 2018 Diesel City Garage Fuel contract with Petroleum Traders Corporation. Member Symmes seconded. Motion passed unanimously. MISCELLANEOUS: NONE OLD BUSINESS: NONE APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $1,134,965.94. Member Keesling made a motion to approve the published Claims. Member Symmes seconded. Motion passed unanimously. With no further business, the meeting was adjourned at 2:03 p.m. __________________________________ ____________________________________ David Eicks, Chairman Stacy L. Johnson, Administrative Manager Board of Public Works Board of Public Works