Plan Commission

PLAN COMMISSION MINUTES JANUARY 24, 2012 Mr. Spyers asked if he could vote to approve MEMBERS PRESENT: the minutes even if he was not at the Greg Spencer, President meeting? Mike Dauss, Vice President Gene Yates, Member Mr. Byer stated no you have to attend the John Suko, Member meeting to be able to vote for or against Deborah Nelson, Member approving them. Darin Foltz, Member Mike Spyers, Member Mr. Spyers stated the minutes will not be able Robert Schuler, Member to approve the minutes because some of the members that were present for them are no longer members currently. MEMBERS ABSENT: Joseph Newman, Member Mr. Spencer stated there is a mechanism to approve the minutes in this circumstance, but he is not aware of them at this time. OTHERS PRESENT: Frank Owens, Development Director Mr. Byer suggested that the minutes be tabled William Byer, City Attorney until next month in order to do some research Dave Wilbur, Sr. Zoning Administrator on the situation. Anna Lise Allman, Plan Commission Secretary Mr. Spencer made a motion to table the minutes from the December 6th, 2011 Plan ROLL CALL AND DECLARATION OF A Commission until the next month’s meeting. QUORUM: Mr. Schuler seconded the motion. Motion passed 8 yes, 0 no. Mrs. Nelson called the meeting to order at 4:30 p.m. Mrs. Allman took roll call and Mr. Foltz made a motion to continue the declared a quorum with eight (8) members in minutes from the September 27th, 2011 Plan attendance. Commission meeting until the next month’s meeting. Mr. Schuler seconded the motion. Mr. Dauss performed the invocation and the Motion passed 8 yes, 0 no. Pledge of Allegiance was recited. Mr. Schuler asked how the Plan Commission went from September 2011 to December 2011 MINUTES: without any meetings? Mrs. Nelson asked if there were any Mrs. Nelson stated in November the meeting corrections or additions to the minutes from falls so close to Thanksgiving, that we the September and December 2011 meetings. combine November and December meetings in December. Mr. Spencer stated there needs to be at least five votes for the minutes to pass, there are Mr. Schuler asked why there was not a only four members that were present for those meeting for October 2011? meetings that are currently on the Commission. Mrs. Allman stated there was nothing on the agenda. 1 Mr. Schuler asked if everyone got paid for those meetings that there were no agendas? There were none, motion passed 8 yes, 0 no. Mrs. Nelson stated yes. Mr. Spencer stated the next the Municipal Development Director needs to be appointed Mr. Schuler stated that should be something and has a feeling Mr. Owens will be to look at, people accepting pay for not nominated for that position. working. Mrs. Nelson stated Frank is a fine guy, he is a Mrs. Nelson stated since there were no items former student of hers. But asked that Mr. on the agenda, it’s not as if anybody refused to Owens to introduce himself and tell what come in or did not follow through on experiences and or education he has had to obligations. make him qualified for this position. Mr. Schuler stated he understands, but he Mr. Owens stated he graduated from could be wrong. Anderson High School, class of 1986. He was born and raised here in Anderson and Mr. Byer stated he will check on laws, but attended Purdue University. Mr. Owens assumes the members are salary. stated he has his Master’s in Business Administration. ELECTIONS AND APPOINTMENTS: Mr. Owens stated he worked 10 years with General Motors in Supervision and Assembly. Mr. Foltz nominated Greg Spencer to serve as After that he worked for the State of Indiana the President for this term. Mr. Schuler as Director for the Bureau of Motor Vehicles. seconded that nomination. Mr. Owens stated there he worked on looking for innovative ways of saving tax payers Mrs. Nelson nominated Mike Dauss to serve dollars and looked for opportunities to as the President for this term. enhance customer service. Mr. Dauss declined that nomination because Mr. Owens stated with that experience he is of his work schedule, there could be bringing forth some new ideas technology possibilities of a few meetings he wouldn’t be wise, for the Municipal Development able to attend. Department. He wants to cross train staff, make sure they are up-to-date on everything. Mrs. Nelson stated since this was a new Mr. Owens added he is looking forward to Republican administration, that it would be provide excellent customer service for our appropriate. citizens, which is key. Mrs. Nelson asked if there were any other Mrs. Nelson asked if Mr. Owens plans to take nominations, there were none, motion passed any training courses for this position? with 8 yes, 0 no. Mr. Owens stated yes, but while he was at Mrs. Nelson gave the gavel to Mr. Spencer. General Motors he took a two week course in home inspection. There he learned a little Mr. Spencer thanked the board for this honor. about electrical, plumbing and heating. He was not certified, but did learn a little. Mr. Mrs. Nelson nominated Mike Dauss to serve Owens added this position is going to be a as the Vice President for this term. Mr. learning experience and he plans on getting Spyers seconded the nomination. involved. Mr. Spencer asked if there were any other Mrs. Nelson stated there is a lot of traffic in nominations? that office and you will have to know about so 2 many different things, such as big developers, the Director and Mr. Widing was the little developers, mining extraction, assistant. Mr. Spencer added he had this billboards, and etcetera. discussion with Mr. Owens earlier in the day to double check on how this administration Mr. Owens stated he is well aware of that, wants to proceed. If it comes down to the there are a lot of codes involved and he is Board needing to appoint Mr. Winkler to any familiar with statute code, both at the state type of position, that can be done at a future and local level through ordinances and stuff. meeting. Mr. Owens added he was pre-law at Purdue, so he does understand the statutory stuff, Mr. Owens agreed with Mr. Spencer. especially with the BMV, we had a lot of statutory with the legislature we had to work Mr. Spencer asked Mr. Yates if he wanted to through on things, he takes that experience continue to serve on the Historical and and bring it to this new office as well. Cultural Preservation Commission. Mr. Spencer asked if there were any more Mr. Yates stated he would like to continue to questions for Mr. Owens. serve that Commission. There were none. Mrs. Nelson made a motion to appoint Mr. Yates to the Historical and Cultural Mr. Spyers nominated Mr. Frank Owens as Preservation Commission. Mr. Spyers the Municipal Development Director. Mr. seconded. Motion passed 8 yes, 0 no. Schuler seconded the motion. Motion passed 8 yes, 0 no. Mr. Schuler nominated Mr. Spencer to serve as a member of the Board of Zoning Appeals. Mr. Spencer welcomed Mr. Owens. Mr. Spencer stated the Mayor has already Mr. Owens thanked him and stated he was appointed him as a member of the Board of looking forward to working with everyone. Zoning Appeals. Mr. Spencer asked the Board to appoint a Mr. Schuler nominated Mr. Suko to serve as a Secretary. member of the Board of Zoning Appeals. Mr. Spyers seconded the nomination. Mrs. Nelson nominated Mrs. Anna Lise Allman as the Secretary. Mr. Suko seconded Mr. Spencer asked Mr. Byer if he had to ask the motion. Motion passed 8 yes, 0 no. three times if there were any other nominations. Mrs. Nelson stated usually at this time they nominate an Assistant Director, in the past Mr. Byer stated that was a preference issue. Linda Dawson held this position. Mrs. Nelson asked why this was not on the agenda. Mr. Spencer asked if there were any other nominations. There were none. Mr. Spencer stated he asked this same question to Mr. Owens earlier in the day. Mr. Mr. Suko accepted. Nomination approved 8 Spencer asked if he was able to find out yes, 0 no. anything about this situation. Mr. Spencer asked Mr. Byer to tell the Board Mr. Owens stated he tried to get a hold of Mr. a little about himself. Winkler, but he was not in the building at that time. Mr. William Byer, Jr. stated he has been an attorney since 1985, practicing here in Mr. Spencer stated he was certain, at least in Indiana. His practice includes general 2011 and 2010, Linda Dawson was named as practice of domestic relations, some public 3 defender work as a civil public defender, and TABLED; estate practice. Mr. Byer stated he has been the attorney for the Town of Lapel since 1989. PETITION #8-11 SUBMITTED BY Mr. Byer added he has two daughters ANDERSON REDEVELOPMENT currently attending Indiana University. He is COMMISSION AND MOTORS a resident of Edgewood and has lived in LIQUIDATORS FOR A SECONDARY Anderson all of his life. PLAT FOR A SUBDIVISION TO BE KNOWN AS CRAWFORD INDUSTRIAL Mr. Byer stated he would make himself PARK LOCATED IN THE 1400 available full time and looks forward to THROUGH 1600 BLOCKS OF WEST 25TH working with the Board. STREET ON THE NORTH SIDE, THE 1200 THROUGH 1400 BLOCKS OF DR. Mr. Spencer asked if anyone had any MARTIN LUTHER KING JR. questions for Mr. Byer. BOULEVARD ON THE NORTH SIDE AND THE 1300 THROUGH 1400 BLOCKS Mr. Spyers asked if this is an actual contract OF WEST 22ND STRET ON THE SOUTH or is this just an appointment. SIDE. (CONTINUED 3/22/11, 4/26/11, AND 5/26/11. TABLED 6/27/11) Mr. Spencer stated it does say contract on the agenda. Mr. Spencer asked Mr. Owens what was the situation with this petition. Mr. Byer stated this has always been a position were the City Attorneys divide Mr. Owens stated he did a little bit of research services, there is no contract. on this petition that was tabled back in March, due to some work that Mr. Ward is Mrs. Allman stated there was a contract with doing on the actual platting of that property Mr. Kreegar, so she assumed there would be and there was an issue of funds possibly as one with Mr. Byer. well. Mr. Byer stated that may be, but to his Mr. Spencer asked if Mr. Owens was understanding he will not be compensated recommending that this petition be tabled additionally for his services for the Plan again. Commission. Mrs. Nelson stated once a petition is on the Mr. Spencer asked Mr. Byer if he was willing table, there is no action needed to be done to serve under the compensation plan that the until it is ready to be taken off the table. City has offered him for his services. Mr. Byer stated yes, exactly. BUSINESS: Mr. Spencer asked if there were any more PETITION #26-11 SUBMITTED BY THE questions for Mr. Byer. ANDERSON BOARD OF PUBLIC WORKS FOR A SECONDARY PLAT TO BE Mr. Spyers made a motion to appoint Mr. Byer KNOWN AS EAST 64TH STREET as the attorney for the Plan Commission. LOCATED IN THE 2100 THROUGH 2800 Mrs. Nelson seconded the motion. Motion BLOCKS OF EAST 64TH STREET passed 8 yes, 0 no. (EXTENDED). Mr. Owens stated this property is located south of Interstate 69, north of the Meijer’s Store, 6610 South Scatterfield Road and the Sherwood Forest Subdivision, east of the 4 Hampton Inn, 2312 Hampton Drive and west Childers, there are some still things that they of South Rangeline Road. are working through. But they feel very comfortable with going ahead with the road Mr. Owens stated the petitioner is seeking construction portion at this point. secondary plat approval for the seven acres to be known as East 64th Street. The submitted Mr. Suko stated he viewed the property, plat shows a proposed varying right-of-way whether or not The Farm actually ever dedication ranging from 110 ft. to 184 ft. for materializes, it does look to be a reasonable East 64th Street as it is constructed from west development or access for commercial to east. The plat also shows the boundaries development or what ever happens. Mr. Suko for the pre-existing Dora and Ethel Schell added there was a big real estate sign in the Regulated Drain which slices across the plat middle of that boulevard. It looks like Mr. from east to west along the south edge of the Armington is selling that road. platted roadway. Mr. Spencer asked Mr. Owens if, in his Mr. Owens stated the contracting firm of B.L. opinion, lead to potential other development Brown was awarded the contract to build the in addition to The Farm project? extension of East 64th Street in late October 2011. Economic Development funds totaling Mr. Owens stated absolutely, that road would $454,763 will be used to pay for the roadway serve perfectly for The Farm or another entity extension. Completion is expected in the of both, whatever comes down the road. spring 2012. Mr. Owens added staff notes no bonding is being required for the East 64th Mr. Suko asked if the access off 200 East of Street extension because this is a City funded Rangeline Road will occur or is that already in roadway project. the plan. Does this lead to this street going all the way through to 200 East? Mr. Owens stated staff notes this plat received primary plat approval from the Plan Mr. Owens stated in the long-term plan, it will Commission on June 28, 2011. eventually lead to Rangeline Road, but it is not included in this phase. Mr. Owens stated staff is recommending approval of this plat because it does meet the Mr. Schuler stated the end point that is being requirements of the Subdivision Control showed on the primary plat of East 64th Ordinance. Mr. Owens added, if approved this Street, the rest doesn’t get into the bulk of the plat should be forwarded to the Board of open acreage over to Rangeline Road. Works for the acceptance of the plat, covenants and easements. Mr. Spencer asked if there were any other questions. Mr. Spencer stated this was on last month’s agenda and continued under the previous There were none. director’s recommendation so that the incoming administration would have a chance Mr. Spyers made a motion to approve Petition to look at this project in the whole and # 26-11 for a secondary plat for a subdivision determine the direction they wanted to go. to be known as East 64th Street and forward it Mr. Spencer added he believes that this is to the Board of Public Works for the really for The Farm project. acceptance of the plat, covenants and easements. Mrs. Nelson seconded the motion. Mr. Spencer asked if the new administration Motion passed 8 yes, 0 no. has been able to do some research into this project? Mr. Owens stated after discussions with Mr. PETITION #1-12 SUBMITTED BY Heuer and with the City Attorney Mr. ROBERT D. LOOSE, LINDA A. LOOSE, 5 ROBERT “ROB” E. LOOSE AND IVY Mr. Spencer asked Mr. Owens if there was TECH COMMUNITY COLLEGE OF anything of importance between the primary INDIANA FOR A SECONDARY PLAT TO plat and the secondary plat that the Board BE KNOWN AS IVY TECH – LOOSE should be aware of. SUBDIVISION LOCATED IN THE 200 BLOCK OF WEST 53RD STREET ON THE Mr. Owens stated no. NORTH SIDE AND THE 5000 THROUGH 5200 BLOCKS OF MAIN STREET ON Mr. Spencer asked if there were any other THE WEST SIDE. (LOOSE FUNERAL questions for Mr. Owens. HOME AND CREMETORY AND IVY TECH COMMUNITY COLLEGE.) Mr. Schuler asked if lots #1 and #2 are going to be industrial. Mr. Owens stated this property is located in the 100 through 200 blocks of West 53rd Street Mr. Steve Servies, Rayl Surveying and on the north side, and the 5000 through 5300 Engineering, stated lot #1 is the site of blocks of Main street on the west side. This existing Loose Funeral Home and lot #2, the property consists of 33.2 acres and is zoned R- property behind lot #1, is the site of the future 2 Residential. This property is the site of the Memorial Garden Cemetery. Lot #3 is the Loose Funeral Home. Mr. Owens added the existing Ivy Tech site. Mr. Servies added Plan Commission granted primary plat there are no zoning changes. approval for the three (3) lot subdivision on July 26, 2011, to be known as Ivy Tech – Mr. Spencer asked if a school was ok to build Loose Subdivision. in a residential zone class. Mr. Owens stated the petitioner is seeking Mr. Servies stated yes that is correct. secondary plat approval for a three (3) lot subdivision to be known as Ivy Tech-Loose Mr. Spencer stated the zoning category does Subdivision. The submitted plat shows 40 ft. not need to be changed, but he was not sure front building setback lines as the three (3) about a cemetery. lots front onto West 53rd and Main Streets. There is a 15 ft. drainage utility and Mr. Servies stated that is why the got communication easement around the previous Board approval from the Board of perimeter of the plat and a long the property Zoning Appeals for a special exception for a lines between the lots. cemetery. Mr. Owens stated the submitted secondary Mr. Spencer asked if there were any other plat shows a dedication of .62 of an acre along questions for the petitioner. the east side of the plat or the west side of Main Street. This proposed right-of-way There was none. dedication is shown as 50 ft. wide. A second right-of-way dedication along the south side of Mr. Dauss made a motion to approve Petition the plat amounts to .415 of an acre. Mr. #1-12 for a secondary plat for a three (3) lot Owens added the proposed right-of-way subdivision to be known as Ivy Tech – Loose dedication is 15 ft. wide and stretches along Subdivision and forward it to the Board Public the north side of West 53rd Street for a total Works for the acceptance of the plat, half right-of-way of 50 ft. wide. covenants and easements. Mr. Spyers seconded the motion. Motion passed 8 yes, 0 Mr. Owens stated staff is recommending no. approval of the secondary plat for the Ivy Tech – Loose Subdivision because it does meet the requirements of the Subdivision Control MISCELLANEOUS Ordinance. 6 Mr. Spencer stated he thinks there should be a meeting every month. There are nine smart people on this Board and the community is facing many challenges. We can come up with something that we can address and help the community during a meeting if there are no petitions for a meeting. Mr. Spencer added he has come up with some ideas that the Board can talk about and if the other members have anything they would like to discuss we can do that at the meetings that there are no petitions. Mr. Spencer stated Mr. Foltz might have some issues that the Park Board may have that can be addressed at the Plan Commission meetings. We need to tap into the brainpower that we have here and utilize that for the community’s benefit. Mr. Spencer mentioned to Mr. Owens that his staff has gone through some tremendous changes over the last four years. The budget and department has been slashed dramatically and staff has been asked to do more for less. Mr. Spencer asked Mr. Owens to be patient with his staff members because the probably are under a great stress. Mr. Owens stated he does agree with Mr. Spencer. This has been brought to the Mayor’s attention, to look for new ways of innovating things, to make things easier for our customers. Mr. Owens added he would like to have a presentation to invite contractors and public to come and share ideas as to how our departments can better serve the citizens. ADJOURMENT Mrs. Nelson adjourned the meeting at 5:12 pm. BY: ______________________________ Greg Spencer, President ATTEST: ___________________________ Anna Lise Allman, Board Secretary 7