City Council

REGULAR ANDOVER CITY COUNCIL MEETING – MAY 6, 2014 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, May 6, 2014, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg City Attorney, Scott Baumgartner Fire Chief, Dan Winkel Fire Chief, Jerry Streich Others PLEDGE OF ALLEGIANCE PROCLAMATION – ARBOR MONTH Mayor Gamache read a proclamation for Arbor Month. INTRODUCTION OF NEW FIRE CHIEF – JERRY STREICH Mr. Dickinson welcomed Jerry Streich as the new Fire Chief of Andover. He gave a brief description of Mr. Streich’s background and the primary experience items that set Mr. Streich apart from the other candidates. Soon to be retired Fire Chief Dan Winkel introduced the new Andover Fire Chief Jerry Streich to the City Council. A badge presentation was made by Mayor Gamache to newly appointed Fire Chief Streich. Fire Chief Streich stated he was honored to be a part of the Andover Fire Department. He recapped his work history for the City Council. Mayor Gamache welcomed Fire Chief Streich to the City and felt he was the best person for the job. Regular Andover City Council Meeting Minutes – May 6, 2014 Page 2 RESIDENT FORUM Mr. Carroll Abbott, 2917 142nd Lane, stated he was at the meeting in regard to potholes in the City. He stated there was a pothole in his street that is very large and he would like to get that repaired. He also wanted to know how many cars can be placed on a property that is 100 by 200 square feet and in a residential area. He stated it looked like it could be a used car dealership and maybe a junk yard. He stated the past weekend there were nine vehicles in the person’s yard. He noted there are vehicles all over the yard that have been there for an extended period of time. He thought this was an eyesore to the neighborhood and would like it cleaned up. Councilmember Bukkila stated they address items by complaint and the City staff will look into it. Mr. Carlberg stated they do allow vehicle parking on a driveway but need to be licensed and operational and if parked in the yard it has to be in the rear yard, ten feet from property lines and two cars are the limit and they must also be licensed and operable. Mr. John Zillhardt, 3753-145th Avenue, stated he was at the meeting in concern of Round Lake wildlife. He stated something happened a week ago, airboat training, and was not sure enough concern was given to the wildlife. This time of year there are many nesting wildlife on Round Lake and surrounding areas. He stated the airboat was extremely loud and he could hear it from 200 yards away in his house. He stated the airboat training was coming close to the loon nesting and eagle nests in the area on the lake, he hoped there would be more sensitivity to these things. He felt the training could be done earlier in the year or there are other lakes in the area where training could be done such as Lake George, which is used to motor boats and doesn’t have the sensitive wildlife areas. Round Lake is purely for the wildlife in the summer with few fishermen. He wanted to bring this forward to the attention of the Council. Mayor Gamache asked if this was the first time the airboat training was done on Round Lake. Mr. Zilheart stated they have done the training in the past but it did not seem like it was as long as it was this year. Councilmember Bukkila stated the boats are very loud and the concern has value to the Council. A lot of public safety concept is “you train where you work” so because they may have responses several times a year to that lake area, it is important for them to go in there. She thought there may be a way to adjust the time of year the training is done. Mayor Gamache stated staff can mention this to the Sheriff’s Department at the next management meeting. AGENDA APPROVAL Staff presented supplemental information to Items 3 (Award Bid/14-10, Station Parkway NW Reconstruction/14-11, Prairie Road NW Overlay, 14-14, Prairie Knoll Park Parking Lot Improvements); 4 (Award Bid/12-37A/Andover Boulevard NW Crosstown Boulevard NW Turn Lane Improvements); 12 (Award/Approve Sale of Bonds), and an additional item to the closed session (Land Sale Negotiations/PID #11-32-24-31-0001). Mr. Dickinson stated on Item 3, the Council will be approving the base bid because the alternate was not recommended to be approved by the Park and Recreation Commission based on the cost. Regular Andover City Council Meeting Minutes – May 6, 2014 Page 3 Councilmember Trude wondered if they need to pull Item 3 from the agenda for discussion. Mr. Dickinson stated the approval resolution recognizes the amount of the base bid only. Councilmember Bukkila stated on page three of the supplemental information the resolution directs it to Valley Paving with the amount of the base bid. Councilmember Trude was fine with that. Motion by Trude, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES April 15, 2014, Special Meeting: Correct as written. Motion by Trude, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. April 15, 2014, Regular Meeting: Correct as amended. Councilmember Trude requested a correction on page 13, line 1, she stated should read “Single Family Homes.” Motion by Trude, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried unanimously. April 22, 2014, Workshop Meeting: Correct as written. Motion by Knight, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Award Bid/14-10, Station Parkway NW Reconstruction/14-11, Prairie Road NW Overlay & 14-14, Prairie Knoll Park Parking Lot Improvements (See Resolution R027-14) Item 4 Award Bid/12-37A/Andover Blvd NW Crosstown Blvd. NW Turn Lane Improvements (See Resolution R029-14) Item 5 Approve Resolution/Request MnDOT to Conduct Speed Study/168th Lane NW (between Round Lake Blvd NW and Verdin Street NW) (See Resolution R030- 14) Item 6 Approve Drainage & Utility Easement/16191 Makah St. NW & 16451 Makah St. NW Item 7 Approve Ordinance Summary – Ordinance No. 436 Regular Andover City Council Meeting Minutes – May 6, 2014 Page 4 Item 8 Approve Resolution Acknowledging Expiration of Conditional Use Permit for Antennae Installation – Hidden Creek North Park – Clear Wireless LLC (See Resolution R031-14) Item 9 Approve Resolution Acknowledging Expiration of Conditional Use Permit for Antennae Installation – Water Tower #2 – Clear Wireless LLC (See Resolution R032-14) Item 10 Approve Therapeutic Massage Establishment License/Anytime Fitness/3450 Bunker Lake Boulevard Item 11 Approve Therapeutic Massage Therapist License/Anytime Fitness/3450 Bunker Lake Boulevard Motion by Trude, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. AWARD/APPROVE SALE OF BONDS Mr. Dickinson indicated Mark Ruff from Ehlers & Associates, the City’s Financial Advisor, is in attendance to present the results of the City’s sale of the following bonds authorized at the April 1, 2014 Council meeting: $1,555,000 General Obligation (G.O.) Equipment Certificates, Series 2014A. The sale opening was at 10:00 a.m. on May 6, 2014 and consideration of the award of bid was to be forwarded to the Andover City Council at approximately 7:00 p.m. that evening. Mr. Mark Ruff reviewed the bond results with the Council, indicating the low bid had a true interest rate of 1.16 percent for 6 year bonds. Councilmember Bukkila stated 1.16 percent is good but yet the City is rated one notch lower than the best rating and she wondered what would be the interest rate if the City were rated better and what has Mr. Ruff seen in the market. Mr. Ruff stated the City is second highest from the top and if the City went to a AAA he would see the interest rate potentially be at 1.14 or 1.12 percent and would not make a significant difference but if the rating dropped to an A category, interest rates would raise a half percent or more. People are buying bonds and want good credit quality bonds so they want to see the higher bond ratings. Councilmember Trude wanted to thank staff for the time spent on this. She stated what is in the rating report should assure every taxpayer that the City is very responsible with their debt and as a result they are awarded excellent rates when they do need to borrow. Councilmember Knight hoped the public understands the degree of excellence that Mr. Dickinson and the Finance staff have done for the City. Regular Andover City Council Meeting Minutes – May 6, 2014 Page 5 Motion by Bukkila, Seconded by Howard, to approve resolution R033-14, accepting the proposals on the sale of bonds based on the bid tabulation presented by Ehlers & Associates. Motion carried unanimously. PUBLIC HEARING: VACATION OF HIGHWAY EASEMENT – CROOKED LAKE BLVD NW/BENT CREEK SHORES Mr. Carlberg explained the City of Andover staff is seeking to vacate a seven (7) foot highway easement across parts of the Bent Creek Shores residential plat located on Crooked Lake Boulevard. Mr. Carlberg reviewed the staff report with the Council. Mayor Gamache asked if the easement is all along Crooked Lake Boulevard. Mr. Carlberg indicated it is only in front of the Bent Creek Shores development. Motion by Knight, Seconded by Trude, to open the public hearing at 7:38 p.m. Motion carried unanimously. Mr. Gary Rolli, 2815 135th Circle NW, asked what they were doing to the road, was it going to be moved further back. Mr. Carlberg indicated the road will remain the same, this is additional right-of- way that is not needed. The easement encumbrance will be removed for the property owner. Councilmember Bukkila indicated it will allow the property owner to have greater use of the property. Mr. Wayne Davids, 13607 Crooked Lake Boulevard, stated they border on the property and he wondered if they were trading an easement for an easement. Councilmember Trude thought vacating would be removing the easement. Mr. Davids asked in return the owner is giving the City an easement of twenty feet on the property bordering him. Mr. Carlberg stated they have emergency access easements for maintenance vehicles back to the pond which is unrelated to this item. Mr. James Junker, 13503 Crooked Lake Boulevard, stated when they design the Bent Creek Shores property, will they be putting in a three foot retaining wall in somewhere. Mr. Carlberg stated the questions are unrelated to the easement vacation, the project has already been approved and what they are having the hearing on is if they should vacate the easement or not. If there are specific questions on the development design, staff can meet with the resident after the meeting to discuss. Motion by Howard, Seconded by Bukkila, to close the public hearing at 7:44 p.m. Motion carried unanimously. Motion by Trude, Seconded by Knight, to approve resolution R034-14, granting the Vacation of Highway Easement on Crooked Lake Boulevard. Motion carried unanimously. Regular Andover City Council Meeting Minutes – May 6, 2014 Page 6 WREN STREET NW/168TH LANE NW/RUM RIVER ELEMENTARY SCHOOL UPDATE Mr. Dickinson stated this item is an update for the City Council regarding the child pick up at Rum River Elementary School. This effort is in response to a no-parking request on a segment of Wren Street NW that was discussed at the April 15th City Council meeting. Mr. Dickinson reviewed the staff report with the Council. Mr. Dickinson stated the school staff believed that an onsite pickup of the children should be what happens and he agreed. Mr. Dickinson stated he looked at other options such as having open enrolled students having the ability to be picked up at a bus stop location. They looked at locations within the Rum River Elementary attendance area where there could be a pick up location. Lunds North Park was looked at as a location for drop off where kids could get picked up, but the concern is what if the child is dropped off and the parent could not make it to the drop off location to pick up their child. They are looking at other options, but are getting to the point where the school should strongly suggest to their open enrolled students that pick up needs to be made in the school parking lot for the next school year. He noted staff will continue to work with the school district on this item. Mayor Gamache thought that the way this is working now and how their buses move through their system, the only real way they are going to be able to fix this problem is to allow the cars into the parking lot and have the kids be able to get picked up without going inside. Even if they try a different parking lot, for whatever reason, this will end up not working and people will go back to what is happening now. Councilmember Trude felt the difference with this school versus Andover Elementary is that there are so many open enrolled students and it might go away with the building boom that is going to go on. SCHEDULE EDA MEETING Mr. Dickinson requested the Council schedule an EDA meeting for May 20th to discuss topics as detailed in the staff report. Motion by Bukkila, Seconded by Knight, to schedule an EDA Meeting on May 20, 2014, at 6:30 p.m. Motion carried unanimously. ADMINISTRATOR’S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. Regular Andover City Council Meeting Minutes – May 6, 2014 Page 7 MAYOR/COUNCIL INPUT Mayor Gamache wondered if pothole repairs were going on. Mr. Dickinson stated they are continuing to fill pot holes throughout the City. He asked for resident input on where potholes are located so they can be filled. Councilmember Trude stated on private property between Target and Walgreens there are brick pavers missing and should be replaced. Mr. Carlberg stated they contacted the association that maintains that so they will be getting out to fix that. Councilmember Trude stated there was a water main repair in her neighborhood at 139th Lane and Juniper Street but there are still two drive lanes that are completely blocked because of the big sand pile from the excavation and road detour signs that are tying up traffic at certain times of the day. She wondered if they were waiting for the Prairie Road project to fix it. Mr. Dickinson stated it has not been completed because of road restrictions and contractor availibility. He thought it should be cleaned up and taken care of in the next few weeks when road restrictions are removed. Councilmember Howard stated Hanson Boulevard traffic is terrible at Andover Boulevard and he wondered how they can get a turn lane installed so it does not divert traffic through the nearest neighborhood in order to turn at Andover Boulevard going south. He thought it will get worse as projects start to the north. Councilmember Knight wondered how they can coordinate improvements with the County in regard to Hanson Boulevard and also 7th Avenue. Mr. Dickinson stated the first step is to get on the County’s five year road plan. The County is always trying to get federal funding for ongoing development of the county roads. Councilmember Knight wondered how they can get the County to patch the pot holes on the County roads. Mr. Dickinson stated they need to call the County and the County will come out and fix them. Councilmember Trude stated there are also issues with trains stopping on the tracks in Andover and she wished Burlington Northern would work better with commuter times in the City. (Sheriff Department Shooting Range) Councilmember Bukkila stated she would like to coordinate the Sheriff’s Department shooting range usage with times and how many days it will be active because they suffered through a grand reopening of their range and it seems to now be a metro wide range instead of just Anoka County Sheriff’s Office or local municipalities. She thought there was a wider range of usage that is causing a significant disruption especially for anyone home during the day. Mayor Gamache wondered what time they usually start in the mornings. Councilmember Bukkila stated the day shift starts at 7:00 a.m. but thought they started around 8:00 a.m. or 9:00 a.m. Regular Andover City Council Meeting Minutes – May 6, 2014 Page 8 RECESS Mayor Gamache recessed the regular City Council meeting at 8:19 p.m. to a closed session of the City Council to discuss Land Sale Negotiations/PID #29-32-24-44-0022 And Land Sale Negotiations/PID #11-32-24-31-0001. The City Council reconvened at 8:54 p.m. ADJOURNMENT Motion by Howard, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:55 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes – May 6, 2014 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – MAY 6, 2014 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ......................................................................................................... 1 PROCLAMATION – ARBOR MONTH........................................................................................ 1 INTRODUCTION OF NEW FIRE CHIEF – JERRY STREICH .................................................. 1 RESIDENT FORUM ...................................................................................................................... 2 AGENDA APPROVAL.................................................................................................................. 2 APPROVAL OF MINUTES ........................................................................................................... 3 CONSENT ITEMS ......................................................................................................................... 3 Approve Payment of Claims ....................................................................................................... 3 Award Bid/14-10, Station Parkway NW Reconstruction/14-11, Prairie Road NW Overlay & 14-14, Prairie Knoll Park Parking Lot Improvements (See Resolution R027-14) ............. 3 Award Bid/12-37A/Andover Blvd NW Crosstown Blvd. NW Turn Lane Improvements (See Resolution R029-14) ........................................................................................................... 3 Approve Resolution/Request MnDOT to Conduct Speed Study/168th Lane NW (between Round Lake Blvd NW and Verdin Street NW) (See Resolution R030-14)........................ 3 Approve Drainage & Utility Easement/16191 Makah St. NW & 16451 Makah St. NW ........... 3 Approve Ordinance Summary – Ordinance No. 436 .................................................................. 3 Approve Resolution Acknowledging Expiration of Conditional Use Permit for Antennae Installation – Hidden Creek North Park – Clear Wireless LLC (See Resolution R031-14) 4 Approve Resolution Acknowledging Expiration of Conditional Use Permit for Antennae Installation – Water Tower #2 – Clear Wireless LLC (See Resolution R032-14).............. 4 Approve Therapeutic Massage Establishment License/Anytime Fitness/3450 Bunker Lake Boulevard ............................................................................................................................ 4 Approve Therapeutic Massage Therapist License/Anytime Fitness/3450 Bunker Lake Boulevard ............................................................................................................................ 4 AWARD/APPROVE SALE OF BONDS (See Resolution R033-14) ............................................ 4 PUBLIC HEARING: VACATION OF HIGHWAY EASEMENT – CROOKED LAKE BLVD NW/BENT CREEK SHORES (See Resolution R034-14)......................................................... 5 WREN STREET NW/168TH LANE NW/RUM RIVER ELEMENTARY SCHOOL UPDATE ... 6 SCHEDULE EDA MEETING........................................................................................................ 6 ADMINISTRATOR’S REPORT .................................................................................................... 6 MAYOR/COUNCIL INPUT .......................................................................................................... 7 Sheriff Department Shooting Range ........................................................................................... 7 RECESS CLOSED SESSION Land Sale Negotiations/PID 29-32-24-44-0022 & 11-32-24-31- 0001 ............................................................................................................................................ 7 ADJOURNMENT........................................................................................................................... 8