City Council

REGULAR ANDOVER CITY COUNCIL MEETING – DECEMBER 16, 2014 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, December 16, 2014, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, and Julie Trude Councilmember absent: Tony Howard Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works/City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others PLEDGE OF ALLEGIANCE RESIDENT FORUM Mr. Lee Warneka, 14791 Blackfoot Street NW, presented to Mayor Gamache a symbolic trophy and thanked him for his years of service as the Mayor of Andover. AGENDA APPROVAL Staff presented supplemental information for Item 9 (Approve 2015 CDBG Application) and also an add on item to the Consent Agenda. (Item 19A. Approve 2nd Addendum to Purchase Agreement with Shadow Ponds, LLC/3200 South Coon Creek Drive). Motion by Knight, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES November 25, 2014, Workshop Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. Regular Andover City Council Meeting Minutes – December 16, 2014 Page 2 November 24, 2014, Closed Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. December 2, 2014, Regular Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve City Code Amendment/Sale of Tobacco Related Products (See Ordinance 445) Item 4 Approve 2015 Contract/Timesavers Secretarial Service Item 5 Order Feasibility Report/15-02/2015 Street Overlays (See Resolution R096-14) Item 6 Order Feasibility Report/15-14/The Meadows of Round Lake Overlay (See Resolution R100-14) Item 7 Approve Change Order #1/14-10, Station Parkway NW Reconstruction & 14-11, Prairie Road NW Overlay (See Resolution R101-14) Item 8 Approve 2015 Cost-of-Living Wage Adjustment for Non-Bargaining Employees (See Resolution R102-14) Item 9 Approve 2015 CDBG Application (See Resolution R103-14) Item 10 Approve 2015 Liquor Licenses Item 11 Approve Application for Exempt Permit/Fishing for Life Item 12 Approve 2015 Tobacco License Item 13 Approve 2015 Used Vehicle Sales Business Licenses Item 14 Approve Donations for 2015 Senior Class All Night Parties Item 15 Adopt 2015 Fee Ordinance (See Ordinance 446) Item 16 Approve Used Vehicle Sales Business License/Admiral Auto Sales LLC/3138 – 162nd Lane Item 17 Approve 2015 Animal Control Contract Item 18 Approve Resolution Revoking Special Use Permit R011-03 (See Resolution R104 -14) Item 19 Approve Resolution for the Land Sale of Tract A, RLS No. 262 (See Resolution R105-14) Item 19a Approve 2nd Addendum to Purchase Agreement with Shadow Ponds, LLC/3200 South Coon Creek Drive Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. Regular Andover City Council Meeting Minutes – December 16, 2014 Page 3 ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT Commander Kevin Halweg from the Anoka county Sheriff’s Department presented the May monthly Sheriff’s Report. PUBLIC HEARING – CONSIDER VACATION OF PARK 2, CREEK VIEW CROSSING – CITY OF ANDOVER Mr. Carlberg explained the City Council is requested to hold a public hearing to consider vacating Park 2 located in the Creek View Crossing Development. Mr. Carlberg reviewed the staff report with the Council. Motion by Knight, Seconded by Bukkila, to open the public hearing at 7:18 p.m. Motion carried unanimously. Mr. Bob Overmann, 1194 141st Lane NW, stated the properties and trees are taken care of by the neighboring property owners and noted it would be nice to secure ownership. Motion by Trude, Seconded by Knight, to close the public hearing at 7:20 p.m. Motion carried unanimously. Motion by Trude, Seconded by Bukkila, to approve resolution R106-14, Vacation of Park 2, Creek View Crossing. Motion carried unanimously. CONSIDER REQUEST FROM ANDOVER HUSKIES YOUTH HOCKEY ASSOCIATION Mr. Berkowitz stated the City Council is requested to consider a request from the Andover Huskies Youth Hockey Association (AHYHA) to waive or reduce the rink maintenance fees for the upcoming Youth Hockey Jamboree. Mr. Berkowitz reviewed the staff report with the Council. Councilmember Trude thought the reason for the fee is for maintenance of the city-owned fields and to be able to pay for the maintenance workers’ hourly rate. She noted usually they do not waive the maintenance fee for tournaments because it involves out of state or area teams and does not involve the youth in the community. Mr. Berkowitz noted usually the City does not charge a fee to the associations because they have volunteers from the associations actually doing the maintenance for the City. The fee is to recoup the wages for the maintenance workers that would be required to be at the tournament. Regular Andover City Council Meeting Minutes – December 16, 2014 Page 4 Councilmember Trude asked what the $400 fee is for. Mr. Berkowitz reviewed the city maintenance process for the hockey tournament with the Council. He stated the agreement is there is a two-hour, two man maintenance crew minimum work time. Mr. Berkowitz stated the intent is to recoup the City costs during this event. Councilmember Bukkila asked if this is a flat fee or is the intent to rebate the money not used out of the $1,100 fee being charged. Mr. Berkowitz indicated the intent is to rebate the money after recouping their costs. Mr. Dickinson noted there will be a $200 fee for the tournament plus a $100 fee per rink. This will also reserve the rinks for the weekend for the organization. The minimum would be $400 plus a $250 damage deposit. Councilmember Trude thought the application was wrong then because it is showing $400 plus $100 per rink which would come to $600. City staff discussed with the Council the required fees being collected for the hockey tournament which included maintenance. He noted the minimum amount the association would pay is $650 which includes a $250 damage deposit. Mayor Gamache noted the fee was not paid last year because the policy was not in place. Mr. Berkowitz stated that is correct. He stated all the associations were involved in creating the policy. Mr. Ryan Conway, 13438 Wren Street NW, Andover, Andover Hockey Association Representative, stated he was asking the fees be waived completely in an effort to recoup costs, except for the damage fee. He stated he spent the better portion of six months in the construction of the outdoor rinks and they did it for the kids. He stated when he saw the bill of $1,200 for one day’s work he thought the money could be better utilized by giving back to the community. Councilmember Trude asked if the tournament involved only kids from Andover or is it an invitational. Mr. Conway indicated it is an invitational. Councilmember Trude noted other associations such as the baseball association pay these fees when they have tournaments to cover the city’s costs. She appreciated Mr. Conway’s donation of time and materials to constructing the hockey rinks and warming house. She thought because this tournament was an invitational the association could recoup some of the costs through the team fees for playing in the tournament. Councilmember Trude thought the staffing time needed to at least be covered through the fees. Councilmember Bukkila wondered why at this late date did the association want to try to have the fees waived when the policy went through the entire process of going through the Park Commission and then to the Council. Mr. Conway stated he has been involved with the tournament since it first started five years ago but was not involved in the application process Regular Andover City Council Meeting Minutes – December 16, 2014 Page 5 this year. He stated it has come to his attention that a long standing member has a terminal illness and felt by having the fees waived the association could help this member’s family out. Mr. Berkowitz stated the City intent is to recoup maintenance costs involved with this event. He stated he needs to go back and look at this application to make sure it is easier to understand. He recommended at this time that whatever additional maintenance above the Friday afternoon or Saturday morning that is requested be based on an hourly basis in order to recoup the City costs for the time the City workers are out there. There would be no set fee just based on the hours actually worked with the understanding that there is a two hour minimum of $220. Mr. Dickinson noted the fee in the application is to reserve the fields for the association so it would not be open to general public use during that time. Councilmember Bukkila stated the hockey association filled out the application realizing in the application there is a $400 fee. She felt what was in dispute was what the association would be getting for the $400. She indicated they should start at the $400 with the damage deposit. Councilmember Trude thought the $400 included some staff time. Mr. Berkowitz stated normally staff does not go above and beyond for other associations because the other associations usually provide their own field maintenance. There was additional discussion between staff and Council regarding what the fees in the application consisted of. Mr. Dickinson suggested charging the $400 fee with a $250 damage deposit and that would be it for this year. Councilmember Bukkila asked what would be a possible refund back to the association out of the $650 suggested fees collected. Mr. Dickinson stated there is a potential for receiving the $250 damage deposit back. The Council felt the discussion made sense and the association is to pay the $650 fee which includes a $250 damage deposit which could be returned to the Association at the end of the tournament. They also directed staff to clean up the application form so in the future there is no question about what fee is to be collected. APPROVE RESOLUTION 2015 PROPERTY TAX LEVY AND BUDGET Mr. Dickinson stated each year the City Council is required by state law to adopt an annual budget and submit a property tax levy certification to Anoka County Property Records and Taxation Division. The deadline for this submission is December 29, 2014. Mr. Dickinson reviewed the staff report with the Council. Regular Andover City Council Meeting Minutes – December 16, 2014 Page 6 Motion by Trude, Seconded by Knight, to approve resolution R107-14, Property Tax Levy and Budget. Motion carried unanimously. APPROVE RESOLUTION 2015 DEBT SERVICE CHANGES Mr. Dickinson stated Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2015 that would have been certified to Anoka County as part of prior years bond sales. Mr. Dickinson reviewed the information with the Council. Motion by Trude, Seconded by Knight, to approve resolution R108-14, 2015 Debt Service Changes. Motion carried unanimously. SCHEDULE ADVISORY COMMISSION INTERVIEWS Mr. Dickinson stated the City Council needs to schedule Advisory Commission interviews for 2015. The Council discussed the request and available dates. Motion by Bukkila, Seconded by Trude, to schedule Advisory Commission Interviews for January 21, 2015 at 6:00 p.m. with a continuation on January 22, 2015 at 6:00 p.m. Motion carried unanimously. SCHEDULE JANUARY WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Trude, Seconded by Bukkila, to schedule a Workshop Meeting on January 27, 2015, at 6:00 p.m. Motion carried 3 ayes, 1 present (Gamache). ADMINISTRATOR’S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. Mr. Dickinson presented a plaque to Mayor Gamache for his 14years of service as Mayor of Andover. Regular Andover City Council Meeting Minutes – December 16, 2014 Page 7 Councilmember Knight thanked Mayor Gamache for his tenure on the Council and felt he did a wonderful job. Councilmember Trude thought the Mayor has always been fair and allowed all the residents to come before them and voice their opinions or concerns. She wished the Mayor luck on the Anoka County Board. Councilmember Bukkila stated Mayor Gamache was an asset and a true leader and mentor to her. She thought he has always been fair to the residents and a great communicator. Mayor Gamache thanked the Council and staff for all the hard work they have done while he has been Mayor. He thanked previous Councilmembers and staff that have helped him while he has been Mayor. He noted he appreciated all of the support he has been given. He reviewed some of the accomplishments he has seen in the City while being Mayor. Mayor Gamache stated he would like to continue to work closely with the City as a County Commissioner because while being Mayor he felt it was important to work with the County on items. Mayor Gamache congratulated Councilmember Trude on her election as Mayor and indicated she will be the first female Mayor of Andover. He also thanked Councilmembers Bukkila and Knight for their contributions on the City Council. MAYOR/COUNCIL INPUT No Mayor/Council input. ADJOURNMENT Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:50 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes – December 16, 2014 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – DECEMBER 16, 2014 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE..........................................................................................................1 RESIDENT FORUM.......................................................................................................................1 AGENDA APPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENT ITEMS..........................................................................................................................2 Approve Payment of Claims........................................................................................................2 Approve City Code Amendment/Sale of Tobacco Related Products (See Ordinance 445)........2 Approve 2015 Contract/Timesavers Secretarial Service............................................................. 2 Order Feasibility Report/15-02/2015 Street Overlays (See Resolution R096-14)...................... 2 Order Feasibility Report/15-14/The Meadows of Round Lake Overlay (See Resolution R100- 14) ....................................................................................................................................... 2 Approve Change Order #1/14-10, Station Parkway NW Reconstruction & 14-11, Prairie Road NW Overlay (See Resolution R101-14).............................................................................. 2 Approve 2015 Cost-of-Living Wage Adjustment for Non-Bargaining Employees (See Resolution R102-14)............................................................................................................2 Approve 2015 CDBG Application (See Resolution R103-14)....................................................2 Approve 2015 Liquor Licenses................................................................................................... 2 Approve Application for Exempt Permit/Fishing for Life.......................................................... 2 Approve 2015 Tobacco License.................................................................................................. 2 Approve 2015 Used Vehicle Sales Business Licenses................................................................ 2 Approve Donations for 2015 Senior Class All Night Parties...................................................... 2 Adopt 2015 Fee Ordinance (See Ordinance 446)........................................................................2 Approve Used Vehicle Sales Business License/Admiral Auto Sales LLC/3138 – 162nd Lane. 2 Approve 2015 Animal Control Contract..................................................................................... 2 Approve Resolution Revoking Special Use Permit R011-03 (See Resolutionr R104-14)..........2 Approve Resolution for the Land Sale of Tract A, RLS No. 262 (See Resolution R105-14).....2 Approve 2nd Addendum to Purchase Agreement with Shadow Ponds, LLC/3200 South Coon Creek Drive..........................................................................................................................2 ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT.................................................3 PUBLIC HEARING – CONSIDER VACATION OF PARK 2, CREEK VIEW CROSSING – CITY OF ANDOVER (See Resolution R106-14)...................................................................... 3 CONSIDER REQUEST FROM ANDOVER HUSKIES YOUTH HOCKEY ASSOCIATION... 3 APPROVE RESOLUTION 2015 PROPERTY TAX LEVY AND BUDGET (See Resolution R107-14)......................................................................................................................................5 APPROVE RESOLUTION 2015 DEBT SERVICE CHANGES (See Resolution R108-14)........ 6 SCHEDULE ADVISORY COMMISSION INTERVIEWS...........................................................6 SCHEDULE JANUARY WORKSHOP MEETING...................................................................... 6 ADMINISTRATOR’S REPORT.................................................................................................... 6 Regular Andover City Council Meeting Minutes – December 16, 2014 Page 9 MAYOR/COUNCIL INPUT...........................................................................................................7 No Mayor/Council input..............................................................................................................7 ADJOURNMENT........................................................................................................................... 7