City Council

REGULAR ANDOVER CITY COUNCIL MEETING – FEBRUARY 5, 2018 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, February 5, 2018, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Director of Public Works/City Engineer, David Berkowitz Natural Resources Technician, Kameron Kytonen Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one was in the audience that wished to speak to the Council. AGENDA APPROVAL An additional agenda item was added: Item #8A – To change the name for Walmart, for their City 3.2% Liquor License. Motion by Holthus, Seconded by Knight, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES January 16, 2018, Regular and Special Meetings: The regular meeting as amended below. Councilmember Holthus requested a correction on page 1, line 46 of the Regular Meeting minutes, it should read “explained two philosophies,” not “functions.” Motion by Bukkila, Seconded by Knight, to approve the Regular Meeting minutes as amended Regular Andover City Council Meeting Minutes – February 5, 2018 Page 2 and the Special Meeting minutes as presented. Motion carried unanimously. January 17, 2018, Special Meeting: Correct as written. Motion by Bukkila, Seconded by Goodrich, to approve the minutes as presented. Motion carried unanimously. January 23, 2018, Workshop Meeting: Correct as written. Motion by Holthus, Seconded by Knight, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Repeal & Approve Ordinance/Public Right-of-Way Management (Ordinance 478) Item 4 Approve Ordinance/Antennas and Towers (Ordinance 479) Item 5 Accept Petition/Waive Public Hearing/Order & Approve Feasibility Report/Order Assessment Roll/18-17/1826 Andover Blvd. NW/SS & WM (See Resolution R008-18) Item 6 Approve Commission Appointments Item 7 Approve 2018 Kennel License Item 8 Approve Utility Billing Services Contract/OPUS21 Management Solutions, LLC Item 8A Approve Name Change/3.2% Off-Sale Liquor License/Walmart Motion by Knight, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) PRESENTATION & PUBLIC MEETING/18-1 Mr. Berkowitz addressed the importance of the NPDES program as the treatment of storm water follows the national requirements. Natural Resources Technician Kameron Kytonen was introduced and gave a presentation on storm water pond inspection, evaluation, assessment and maintenance program. Andover has 400 storm ponds that hold water and collect and filter pollutants. Grass clippings and fertilizers are caught in catch basins (storm sewers) and ultimately flow to a storm water retention pond. Mayor Trude stated that the City had received a letter expressing concerns about excessive use of salts on the streets in the winter. Mr. Berkowitz responded salt on the roads are becoming more and more of an issue because of the impact on lakes, rivers and streams. The city equipment is calibrated annually and the City sends staff to training. He said there is a “fine line” and that safety and the environment are both very important. The current objective is to remove as much snow and ice from the roads Regular Andover City Council Meeting Minutes – February 5, 2018 Page 3 mechanically as possible. Salt is used more on higher volume roads and intersections, near stop signs and on concentrations of hard pack. An example was given of a lot of snow dropped in a cul-de-sac. Mr. Berkowitz stated when snow removal equipment stops it can malfunction and still continue dispensing salt. Cracks in pavement can get worse when they fill with water, that melts and then freezes again and breaks up the blacktop. Crews spend 3-4 days a week in the summer filling cracks. Mayor Trude invited public comment. Mr. Lyle Bradley was invited to speak on the topic. Lyle Bradley, 15202 7th Avenue, stated he lives along the Rum River. He has talked to many people and one thing that made their life worthwhile when their kids were growing up was they had a pond in front of their home and they had swans nesting there this last year. He advocated for protecting the water by plowing the roads [with a blade and using less salt]. Ryan Winge, 15946 Vintage Street, has been an Andover resident for 15 years and a homeowner the last two years. He had questions about where the funds go for the storm water management fee. Mr. Berkowitz explained there is a $10 storm water utility fee per residence. Street sweeping is one of the things that the fee pays for each year. City staff starts the street sweeping by the lakes and works toward the neighborhoods. The fee also pays for ongoing maintenance of the storm water system. Accumulation of sedimentation in the ponds will also be addressed by these funds. Only a few residences are exempt, if all of the water drains to their property. Ultimately, everything [storm water] goes to Coon Creek and the Rum River. There is also an education component supported by the fee. The City works with other agencies to provide additional information about storm water issues. Mayor Trude stated the work is also a part of road construction projects, citing replacement of culverts and doing excavating to improve drainage rather than charging the residents of a particular area of the City. Flooding can also be addressed with this funding as well as the rusting-out of culverts. Mr. Berkowitz pointed out that culverts miles from your house can contribute to the drainage at a resident’s home. Mayor Trude noted the billing [for the fee] stands out now more than ever before because it is on a City bill and no longer with the Connexus electric bill. Street sweeping happens everywhere in the City. Dirt roads are also maintained. The fee is not tied to City sewer/water fees. Ditch cleaning is also addressed by this funding where trees have grown up. Schools and churches that do not pay property taxes have to pay this fee. It is for all property owners. The resident stated he has worked on these projects as an employee. He continued by stating he is happy to contribute to the City and was mostly interested in where the funds go. Mayor Trude indicated City staff can share the elevations of properties with residents. Mr. Dickinson indicated there is a specific line item in the City budget for this work. Each year the total amount varies. Charlie Wold came to the podium and stated he is the resident that wrote the letter in the agenda packet. He lives at 17453 Eidelweiss Court and there are four homes in their cul-de-sac. He expressed that there was a lot of salt left in their cul-de-sac. His concern is that they live on a pond. More broadly he is concerned that the concentrations overall will become unsustainable. Mr. Berkowitz commented the industry is working its way towards new products. Mayor Trude asked if staff could visit with the route drivers as the answer could be mechanical. Mr. Regular Andover City Council Meeting Minutes – February 5, 2018 Page 4 Berkowitz responded the City has gone away from sand in favor of salt, and so has the County. They are following the County’s lead. The County has a different mission of moving people from City to City, but residential streets do not need the same level of attention. He went on to say that Coon Rapids does not use as much salt and that the black chip seal gets a “good melt” from the salt. He stated they will look at how they train staff. Mr. Wold thanked the Council for attention to the issue, and for protecting water and people. Mr. Berkowitz concluded by stating salt in the storm water system is a big concern and it takes more education to really conserve. In the future, salt may not be an option. A question was asked about the white lines not showing very well on the streets. Mr. Berkowitz stated there are other options. The City uses latex paint and epoxy paint is about 7 times the cost. Inlay with a tape is more reflective. Cities use latex or epoxy. Counties use more expensive methods. No one else was in the audience to speak and no action needed to be taken. SCHEDULE EDA MEETING Mr. Dickinson requested the Council schedule an EDA Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Holthus, to schedule an EDA Meeting on February 20, 2018, at 6:00 p.m. Motion carried unanimously. SCHEDULE COUNCIL WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Goodrich, Seconded by Bukkila, to schedule a Workshop Meeting on March 27, 2018, at 6:00 p.m. Motion carried unanimously. SCHEDULE LOCAL BOARD OF APPEAL & EQUALIZATION MEETING Mr. Dickinson requested the Council schedule the Local Board of Appeal & Equalization Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Regular Andover City Council Meeting Minutes – February 5, 2018 Page 5 Motion by Holthus, Seconded by Bukkila, to schedule the Local Board of Appeal and Equalization Meeting on April 16, 2018, at 7:00 p.m. Motion carried unanimously. ADMINISTRATOR’S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (City Administrator) Mr. Dickinson has been to recent meetings including the Anoka County Local Government Official’s meeting. There was a recent article in the Star Tribune referencing Andover. He also mentioned the right-of-way management impact of small cell towers. He referenced the City Campus Master Plan with Community Center listening sessions last week. The architect met with the sports associations, along with YMCA and Fun Fest representatives. Good information was shared and there will be follow-up. The outcome will be heard by the Council on February 12th when there will be a presentation to the Council. That meeting will be at City Hall at 6:00 p.m. next Monday, February 12th. Community Development items that will be coming to the Planning & Zoning Commission are a request for a Commercial Kennel at 161st Avenue and Round Lake Boulevard, the preliminary plat for 5 units, a sketch plan for the turkey farm on 411 acres. Ultimately, these items will come to the Council. It was requested that Planning & Zoning information also go to the Council. (Public Works/City Engineer) Mr. Berkowitz indicated work was being done on preliminary schematics and there would be a public information meeting in May or June for the Public Works Vehicle Maintenance Center. The plan for construction will not be until 2019. In other work, City staff has been keeping ice rinks open and there has been a lot of snow removal with the recent snow events. There have been plat reviews with anticipated projects mid to late summer. 2018 street reconstruction will start right away in the spring. There has been work on the trail design for Crosstown Boulevard along with negotiation of easements with 9 or 10 residents, all in support of the easement for the trail. It promises to be a busy summer. MAYOR/COUNCIL INPUT (Polar Plunge) Councilmember Holthus invited her fellow Councilmembers to join the Anoka County Sheriff’s Office Polar Plunge team fundraiser Friday, February 16th and also for a bowling event. Information has also been shared with the Commissioners. (Mayor Trude) Mayor Trude stated she attended the Anoka County Elected Officials meeting. She also addressed the Main Street bridge closure, explaining the support has failed for one section of span of the land bridge, keeping it closed 6-8 weeks. Someone noticed it sounded different when driving over it. Since it is a land bridge engineers cannot look under it. The issue is near the sod farm in Coon Rapids. Mr. Berkowitz noted a detour route has been posted. Last week, there was a North Metro Chamber meeting with senators and state representatives all present. They discussed work on Highway 65, taxes, along with the bonding bill regarding the toxic pit clean up, because it is costing more money than anticipated. Mayor Trude mentioned Regular Andover City Council Meeting Minutes – February 5, 2018 Page 6 the Curling Club and the importance of working on the image of Anoka County in the context of recreational athletics. (Coon Creek Watershed) Mayor Trude discussed an upcoming appointment that will be highlighted in the next City newsletter. The Coon Creek Watershed board meets two times per month and addresses water protection. Andover has not had a representative for 5 years. The Council does a letter of recommendation for those that apply. (Public Safety) Mayor Trude indicated the Joint Law Enforcement Council met to discuss getting electronic platforms to interact across agencies. ADJOURNMENT Motion by Holthus, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:02 p.m. Respectfully submitted, Marlene White, Recording Secretary Regular Andover City Council Meeting Minutes – February 5, 2018 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – FEBRUARY 5, 2018 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE..........................................................................................................1 RESIDENT FORUM.......................................................................................................................1 AGENDA APPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENT ITEMS..........................................................................................................................2 Item 2 Approve Payment of Claims......................................................................................... 2 Item 3 Repeal & Approve Ordinance/Public Right-of-Way Management (Ord. 478).............2 Item 4 Approve Ordinance/Antennas and Towers (Ord. 479)................................................. 2 Item 5 Accept Petition/Waive Public Hearing/Order & Approve Feasibility Report/Order Assessment Roll/18-17/1826 Andover Blvd. NW/SS & WM (R008-18)...........................2 Item 6 Approve Commission Appointments............................................................................ 2 Item 7 Approve 2018 Kennel License...................................................................................... 2 Item 8 Approve Utility Billing Services Contract/OPUS21 Management Solutions, LLC.......2 Item 8A Approve Name Change/3.2% Off-Sale Liquor License/Walmart.................................2 NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) PRESENTATION & PUBLIC MEETING/18-1........................................................................ 2 SCHEDULE EDA MEETING........................................................................................................ 4 SCHEDULE COUNCIL WORKSHOP MEETING....................................................................... 4 SCHEDULE LOCAL BOARD OF APPEAL & EQUALIZATION MEETING........................... 4 ADMINISTRATOR’S REPORT.................................................................................................... 5 (City Administrator).................................................................................................................... 5 (Public Works/City Engineer)..................................................................................................... 5 MAYOR/COUNCIL INPUT...........................................................................................................5 (Polar Plunge).............................................................................................................................. 5 (Mayor Trude)............................................................................................................................. 5 (Coon Creek Watershed)............................................................................................................. 6 (Public Safety)............................................................................................................................. 6 ADJOURNMENT........................................................................................................................... 6