City Council

REGULAR ANDOVER CITY COUNCIL MEETING – DECEMBER 18, 2018 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, December 18, 2018, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila (arrived at 7:05 p.m.), and James Goodrich Councilmember absent: Valerie Holthus Also present: City Administrator, Jim Dickinson City Attorney, Scott Baumgartner Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Mayor Trude referenced supplemental information relating Item #21, Anoka County Sheriff’s Office Monthly Report, and Item #22, sale day report on 2018 General Obligation Capital Improvement Plan Bond Sale. Motion by Goodrich, Seconded by Knight, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES November 27, 2018, Workshop Meeting: Correct as amended. Mayor Trude requested the following corrections: Page 5, Line 38-39, “…would be a big change for Andover and they had already told a developer that would not be acceptable here. She noted the City Council had expressed an interest in creating a new rental housing area in place of current outdated and poorly maintained quads on Bunker Lake Boulevard, but she would not support increasing density beyond what the Met Regular Andover City Council Meeting Minutes – December 18, 2018 Page 2 Council requires.” Page 8, Line 39, “Mayor Trude requested clarification on the housing sewer staging graphics, which indicates when sewer may be extended to allow for urban density housing, and whether there have been changes.” Page 9, line 17, “She added information might also be available on the proposed apartment complex staff may have more information to guide discussions on density for the areas zoned for multi-family housing.” Page 13, Line 37, “Mayor Trude requested clarification regarding use by other cities of franchise fees to supplement tax revenues.” Councilmember Bukkila requested the following correction: Page 12, Line 2, “…Councilmembers agreed on the project a referendum.” Motion by Knight, Seconded by Goodrich, to approve the November 27, 2018, Workshop meeting minutes as indicated above. Motion carried unanimously. November 27, 2018, Closed Meeting: Correct as written. Motion by Bukkila, Seconded by Knight, to approve the November 27, 2018, Closed meeting minutes as indicated above. Motion carried unanimously. December 4, 2018, Regular Meeting: Correct as amended. Mayor Trude requested the following corrections: Page 5, line 35, Change the word ‘Oakview’ to ‘Oak View.’ Page 6, Line 40, “She wondered if preservation wording could be used in a similar way in this case the language used regarding City preserves or open spaces could be used for the land dedicated to the public here.” Page 7, Line 6, “In response to a question by Councilmember Bukkila, Mr. Dickinson recommended tabling…” Page 7, Line 16, “…if his objectives were the same. He concurred. It was recommended…” Page 7, Line 23-24, “The City will forego the traffic study requirement as Council recommended and will also ask for parking for the trail open space.” Page 7, Line 40, “…with the McDonald family to consider an easement for public benefit to Regular Andover City Council Meeting Minutes – December 18, 2018 Page 3 Martin’s Meadows.” Page 7, Line 42, “Councilmember Knight confirmed there would be no athletic fields within the open space set aside in this development.” Motion by Goodrich, Seconded by Knight, to approve the December 4, 2018, Regular meeting minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Feasibility Report/Order Public Hearing/19-2/2019 Street Reconstruction (Resolution R101-18) Item 4 Remove Proposed Improvement from 2019 CIP/19-11/Crooked Lake Blvd. NW Overlay Item 5 Accept Petition/Order Feasibility Report/18-52/2028/2030 – 140th Ln. NW/WM (Resolution R102-18) Item 6 Approve Change Order #1/17-44/Crosstown Blvd. NW Overlay (Resolution R103-18) Item 7 Approve 2019 Massage Therapy Licenses Item 8 Approve 2019 Kennel Licenses Item 9 Approve 2019 Liquor Licenses Item 10 Receive November 2018 General Fund Budget Progress Report Item 11 Receive November 2018 City Investment Reports Item 12 Approve Donations for 2019 Senior Class All Night Parties Item 13 Approve Cost-of-Living Wage Adjustment for Non-Bargaining Employees (Resolution R104-18) Item 14 Approve Application for Exempt Permit Item 15 Approve 2019 Fee Ordinance (Ordinance 487) Item 16 Approve Resolution Accepting Donation from Andover Youth Hockey Assoc. (Resolution R105-18) Item 17 Approve No Parking Resolution/15-16/Hanson Boulevard NW (Resolution R106-18) Item 18 Approve 2019 Animal Impound Facility Agreement Item 19 Approve 2019 Used Vehicle Sales Licenses Item 20 Approve Resolution 2019 CDBG Application/Potential Project (Resolution R107-18) Motion by Knight, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT Anoka County Commander Lenzmeier wished all Happy Holidays and a Merry Christmas. He described recent holiday events in which they have been involved including Shop with a Cop and Out in the Cold that has raised over $53,000 to date. This Thursday, the Sheriff’s Department will partner with NEI, an Arden Hills company, that donated $11,000 to three Anoka County families with two being from Andover. Regular Andover City Council Meeting Minutes – December 18, 2018 Page 4 Commander Lenzmeier presented an update on law enforcement activities for the month of November. He thanked Councilmember Goodrich for his service to Andover as well as law enforcement and wished him well in his retirement. Councilmember Bukkila commented on the uniqueness of new vaping equipment and asked whether the SROs acquire them or post pictures of them to educate the public and parents on how they look and what they are used for. Commander Lenzmeier stated that is a great idea as some look like a jump drive and can be quite inconspicuous. Councilmember Knight asked whether electronic cigarettes use by teenagers has become an issue in Andover. Commander Lenzmeier answered in the affirmative and explained that use is called ‘vaping.’ Mayor Trude thanked Commander Lenzmeier for working with the less fortunate families in Andover, stating it is appreciated and builds trusting relationships. She noted if anyone is interested in contributing, Hope for Youth is one-half way to their fundraising goal to help address homeless youth. DISCUSS / APPROVE 2018 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BOND SALE Todd Hagen, Ehlers & Associates, wished the City Council a Merry Christmas and extended Ehler’s appreciation for the City’s business. Mr. Hagen presented the results of the City’s sale of $10,000,000 General Obligation (G.O.) Capital Improvement Plan Bonds, Series 2018A, that had been authorized at the November 7, 2018 Council meeting. The bonds are proposed to finance the expansion of the Public Works facilities. He noted Andover maintained its AA+ bond rating that included mention of the potential Community Center expansion. Mr. Hagen presented the sale day report, bid tabulation, and bond buyer index graph, noting six bids were received and opened at 10:00 a.m. on December 18, 2019, with Baird of Milwaukee, Wisconsin submitting the winning bid at 3.3196% interest rate, which is 20 basis points better than three weeks ago. He pointed out that the difference between the high and low bid equates to $249,433 in interest. The Baird bid is a premium bid, which created $223,000 more proceeds available for project costs without increasing the bond amount. Mayor Trude asked if the bonds are callable if a better rate is available. Mr. Hagen stated that can occur in about ten years. If approved tonight, the bonds will close on December 27, 2018. Motion by Knight, Seconded by Bukkila, to approve Resolution No. R108-18 providing for the issuance and sale of $10,000,000 General Obligation Capital Improvement Plan Bonds, Series 2018A and Levying a Tax for the Payment Thereof. Regular Andover City Council Meeting Minutes – December 18, 2018 Page 5 Further discussion: Mayor Trude stated the Council’s appreciation to the Finance Department for their work that resulted in receiving competitive bids including a premium bid. Motion carried 4 ayes, 1 absent (Holthus). SCHEDULE ADVISORY COMMISSION INTERVIEWS Mayor Trude noted staff is asking the Council to schedule meeting dates to conduct advisory commission interviews. City Administrator Dickinson reported that two additional applications have now been received so there are 12 applicants. He recommended scheduling at least two interview meetings during the second week of January 2019. The Council and Councilmember Elect Jamie Barthel discussed available dates. Councilmember Bukkila requested that staff schedule the bulk of interviews for Tuesday. Motion by Trude, Seconded by Knight, to schedule meetings on Tuesday, January 8, 2019 at 6:30 p.m.; Thursday, January 10, 2019 at 7:00 p.m.; and, Tuesday, January 15, 2019 at 6:00 p.m. to conduct advisory commission applicant interviews. Motion carried 4 ayes, 1 absent (Holthus). ADMINISTRATOR’S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Administration) Mr. Dickinson reported on the North Metro Mayors’ Committee meeting, legislative plan discussion, and EQB’s change in rules and new minimum for when a wetland is determined. He announced the Youth First Executive Director has resigned so they will be hiring a replacement. Mr. Dickinson provided updates on QCTV News and Views, the City newsletter, Community Center public information meetings, review with the project architect for the Community Center, and upcoming pre-bid meeting on the Public Works expansion that is currently out for bids. (Planning) Mr. Dickinson stated the Planning Department will be presenting an IUP to the City Council mid-January and are at work to finalize an easement vacation so a lot split can occur. (Engineering) Mr. Dickinson stated the Engineering Department is working on the Public Works maintenance facility expansion and final design details for Veterans Memorial Boulevard so it can be submitted for MSA funding. (Public Works) Mr. Dickinson stated the Public Works Department is ready for snow events and also prepping right-of-ways for 2019 road projects by clearing trees. Regular Andover City Council Meeting Minutes – December 18, 2018 Page 6 Due of the recent warm weather, Councilmember Goodrich asked about the condition of the ice rinks. Mr. Dickinson stated staff has been able to maintain the outdoor rinks because the higher temps have been in the latter part of the day and the ice has been refreezing overnight. (Building Department) Mr. Dickinson announced that 60 new homes were constructed in 2018. He expressed kudos to the Building Department for taking on on-line permitting, noting that 42% of permits were filled out and processed on-line, which saves the City and contractors money. (Recognition of Councilmember Goodrich) Mr. Dickinson recognized that this is Councilmember Goodrich’s last meeting and expressed the department head team’s thanks for his service and always being open to hear their concerns. He wished Councilmember Goodrich the best going forward. Mayor Trude thanked staff for putting in the additional hours the past few weeks to hold extra meetings on the Community Center expansion. MAYOR/COUNCIL INPUT (Councilmember Goodrich) Councilmember Goodrich stated it seems like yesterday that he first ran for election and door knocked with his wife. He stated the time has gone fast and it has been an honor and privilege. He thanked the Council and staff for their help along the way, saying he could not have provided the quality product he has without their help. Councilmember Goodrich stated he often called Mr. Dickinson to get his advice, which made his job easier. He asked Mr. Dickinson to extend his thanks to City staff. He stated he has worked in government for 35 years and this is one of the most cohesive groups with which he has been involved. Councilmember Goodrich wished everyone all the best including Councilmember Elect Barthel. Mayor Trude thanked Councilmember Goodrich for his hard work, homework, answering telephone calls and constituents’ questions, and being prepared. She stated Councilmember Goodrich had delivered what the public expected. Councilmember Bukkila stated that while she works with Councilmember Goodrich, she got to know him better through their work on the City Council. She stated she has enjoyed working with Councilmember Goodrich and appreciated his service. Councilmember Knight agreed and stated it was a pleasure to have Councilmember Goodrich on board, noting he contributed a lot. (Retirement of Charlie Christopherson) Mayor Trude announced the retirement of Charlie Christopherson, a resident of Andover and engineer who has done a lot of survey work in the City. (Stepping Stone) Mayor Trude announced that Stepping Stone is soliciting funds at the end of Regular Andover City Council Meeting Minutes – December 18, 2018 Page 7 the year to provide temporary shelter and job employment skills. (Training Opportunities) Mayor Trude advised of training opportunities for experienced as well as newly elected officials that will occur in February. She asked anyone interested to inform staff. ADJOURNMENT As this was his last meeting, Mayor Trude offered Councilmember Goodrich the gavel to call for a motion to adjourn. Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. Councilmember Goodrich declared the meeting adjourned at 7:52 p.m. Respectfully submitted, Carla Wirth, Recording Secretary Regular Andover City Council Meeting Minutes – December 18, 2018 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – DECEMBER 18, 2018 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE..........................................................................................................1 RESIDENT FORUM.......................................................................................................................1 AGENDA APPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENT ITEMS..........................................................................................................................3 Item 2 Approve Payment of Claims............................................................................................. 3 Item 3 Accept Feasibility Report / Order Public Hearing / 19-2/2019 Street Reconstruction (R101-18).................................................................................................................................... 3 Item 4 Remove Proposed Improvement from 2019 CIP / 19-11 / Crooked Lake Blvd. NW Overlay........................................................................................................................................ 3 Item 5 Accept Petition / Order Feasibility Report / 18-52/2028/2030 – 140th Ln. NW/WM (R102-18).................................................................................................................................... 3 Item 6 Approve Change Order #1/17-44/Crosstown Blvd. NW Overlay (R103-18).................. 3 Item 7 Approve 2019 Massage Therapy Licenses....................................................................... 3 Item 8 Approve 2019 Kennel Licenses........................................................................................ 3 Item 9 Approve 2019 Liquor Licenses.........................................................................................3 Item 10 Receive November 2018 General Fund Budget Progress Report..................................... 3 Item 11 Receive November 2018 City Investment Reports............................................................ 3 Item 12 Approve Donations for 2019 Senior Class All Night Parties.............................................3 Item 13 Approve Cost-of-Living Wage Adjustment for Non-Bargaining Employees (R104-18).. 3 Item 14 Approve Application for Exempt Permit........................................................................... 3 Item 15 Approve 2019 Fee Ordinance (Ordinance 487)................................................................. 3 Item 16 Approve Resolution Accepting Donation form Andover Youth Hockey Assoc (R105- 18)................................................................................................................................................3 Item 17 Approve No Parking Resolution / 15-18 / Hanson Boulevard NW (R106-18)..................3 Item 18 Approve 2019 Animal Impound Facility Agreement.........................................................3 Item 19 Approve 2019 Used Vehicle Sales Licenses...................................................................... 3 Item 20 Approve Resolution for 2019 CDBG Application Potential Project (R107-18)................3 ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT.................................................3 DISCUSS / APPROVE 2018 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BOND SALE (R108-18).............................................................................................................4 SCHEDULE ADVISORY COMMISSION INTERVIEWS...........................................................5 ADMINISTRATOR’S REPORT.................................................................................................... 5 (Administration).......................................................................................................................... 5 (Planning).................................................................................................................................... 5 (Engineering)............................................................................................................................... 5 (Public Works).............................................................................................................................5 (Building Department).................................................................................................................6 (Recognition of Councilmember Goodrich)................................................................................ 6 MAYOR/COUNCIL INPUT...........................................................................................................6 Regular Andover City Council Meeting Minutes – December 18, 2018 Page 9 (Councilmember Goodrich).................................................................................................6 (Retirement of Charlie Christopherson)...................................................................................... 6 (Stepping Stone).......................................................................................................................... 6 (Training Opportunities)..............................................................................................................7 ADJOURNMENT........................................................................................................................... 7