City Council

REGULAR ANDOVER CITY COUNCIL MEETING – JUNE 4, 2019 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, June 4, 2019, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and Jamie Barthel Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish Director of Public Works/City Engineer, David Berkowitz Recreational Facilities Manager, Erick Sutherland City Attorney, Scott Baumgartner Others PLEDGE OF ALLEGIANCE RESIDENT FORUM Jolene Alger Hansen, 13676 Marigold Street, stated she had called the Mayor to ask why there would not be a voter referendum for the Community Center. Mayor Trude warned that Ms. Alger Hansen’s comments would be out of order and asked her to refrain from personal attacks and to instead make a general statement to the entire City Council. If not, Ms. Alger Hansen will be asked to sit down. Ms. Alger Hansen restated her prepared statement about her voter referendum question and said she was told everyone wanted it. However, she had heard many say at the previous meeting that residents didn’t want it. Mayor Trude declared Ms. Alger Hansen out of order. Ms. Alger Hansen stated her opinion of her right to free speech. City Attorney Baumgartner referenced Minnesota State Statute 412.191, subdivision 2, and City Code section 1-5-2, indicating the Mayor is the presiding officer, in charge of running and conducting meetings, and has the authority to ask a person to be removed from the Chambers if that individual is disruptive to the proceedings. He advised that the right of freedom of speech is not unabridged in this case as the speaker can be removed if comments disrupt the assembly. Ms. Alger Hansen continued her comments. Regular Andover City Council Meeting Minutes – June 4, 2019 Page 2 Mayor Trude stated Ms. Alger Hansen is again speaking about a private personal conversation and declared her out of order. RECESS AND RECONVENE Mayor Trude called a recess at 7:05 p.m. The meeting was reconvened at 7:10 p.m. RESIDENT FORUM Twila Hauck Martin, 14810 Palm Street NW, paraphrased the written statement from Ms. Alger Hansen asserting the Mayor had not answered her question about why a voter referendum was not offered and asked whether the Pickleball people knew the first thing to be chopped from the project will be the fieldhouse. Bud Holst, 4276 165th Avenue NW, stated why he did not think the numbers work for the Community Center Expansion project because the debt service on $18 million will be $1.2 million per year and $800,000 a year on the hockey rink. He reviewed the number of billable hours and operational costs, and stated he does not think the entire City looked at the numbers. Mr. Holst referenced the Vadnais Heights rink project, noting both are now inactive as Vadnais Heights did not do their homework so Ramsey County has taken over the buildings but couldn’t rent ice time either. He stated he does not want Andover’s project to be Vadnais Heights #2. Mr. Holst stated why he believed the City’s priorities were wrong the past several years as the streets are now an embarrassment. He stated there had been discussion 15-20 years ago about bad road materials but nothing has been done about that. He stated his concern that with the Community Center Expansion Project, there will not be enough money to also fix the roads. He believed there was opportunity to cut taxes, to get ready for street projects, and that the Public Works building was also not justified. Mr. Holst beseeched the Council to not let the bids out or go with a finance deal until they can run it through a referendum and get a stamp of approval from the populous. Ben Riechers, 15844 Martin Street NW, stated the Community Center Expansion Project is a perfect example why referendums should be the law of the land as the homes and businesses are being pledged to pay for the project. He spoke about the benefits of completing a formal justification for the referendum and stated the only solution to hold the Council accountable is to have a referendum before the loans are approved. Mr. Riechers believed this process has gone astray as it binds a future Council and the people who own homes and businesses should be asked about such a long-term commitment. He believed this was an overwhelming amount of resources being spent on a small number of kids. Tom Haglund, 15812 Jay Street NW, concurred with prior comments as a parent of three middle school children. He stated they moved to Andover for the schools and are thankful for what has been done, from which they benefit. Mr. Haglund thanked Councilmember Bukkila and staff for providing information relating to this project. He believed the Community Center Commission was over influenced by the Hockey Association, noting the Council had an opportunity to do a Regular Andover City Council Meeting Minutes – June 4, 2019 Page 3 better survey of priorities, and he believed it should go to a referendum as discretionary dollars are being used. He stated he has little experience in government and politics but disagrees with the way the hockey rink got included, noting it is the biggest dollar item, which makes it sound worse to him. Mr. Haglund stated he thinks Andover residents deserve better in terms of transparency and that is why he supports a referendum. Tracy Strombeck, 16401 Uplander Street NW, resident since 1970, stated she has seen Andover grow. She stated she heard the Council talk about the number of e-mails for and against the project and along with a small group had collected 1,148 signatures over a 10-day period requesting a referendum. She believed a referendum would put the project to a vote and identify if the majority want it. If the majority support it, then it would save headaches for everyone. Ms. Strombeck stated regarding ice rinks, she was booster president for 7 years and been around other programs. She pointed out the City has a process that has to be followed to erect a park fence yet the ice rink came on through an advisory commission. She reviewed questions asked of hockey boosters in Anoka, Blaine, and Champlin Park relating to how their rinks were funded and level of debt. She pointed out that in Andover, the rink would be 100% subsidized and not break even, noting they are citizens, not customers. Dave Johnson, 2435 164th Lane NW, stated he thinks the Council is doing the right thing by not going to referendum for the Community Center Expansion project. He stated he has been in Andover for 22 years and noted several Councilmembers have served on the Council for a long time so he thinks they are doing the right thing. Mr. Johnson stated he supports the project without a referendum. AGENDA APPROVAL Mayor Trude noted the supplemental information received: Item #8b – Approve Appointment/Public Works Administrative Assistant Item #8c – Approve Street Lighting for Veterans Memorial Boulevard NW/City Project 18-37 Item #8d – Adopt Resolution Authorizing the Purchase of Winslow Cove 2nd Addition, Lot 5, Block 3 Motion by Holthus, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES May 7, 2019, Regular Meeting: Correct as written. Motion by Bukkila, Seconded by Barthel, to approve the May 7, 2019, Regular meeting minutes as presented. Motion carried unanimously. May 21, 2019, Regular Meeting: Correct as written. Regular Andover City Council Meeting Minutes – June 4, 2019 Page 4 May 21, 2019, Closed Meeting: Correct as written. Motion by Bukkila, Seconded by Barthel, to approve the May 21, 2019, Regular meeting minutes and the May 21, 2019, Closed meeting minutes as presented. Motion carried unanimously. May 28, 2019, Workshop Meeting: Correct as written. Motion by Bukkila, Seconded by Barthel, to approve the May 28, 2019, Workshop meeting minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Change Order #1/17-17/Crosstown Blvd. NW Trail (Boardwalk) (See Resolution R047-19) Item 4 Approve Change Order #1/19-2/2019 Street Reconstruction (See Resolution R048-19) Item 5 Approve Termination Recommendation/Assistant Fire Chief Item 6 Approve Resolution Accepting Contribution/Andover Youth Hockey Association (See Resolution R049-19) Item 7 Approve Donation Agreement with Andover Huskies Youth Hockey Association Item 8 Approve Park Exclusive Use Permit Item 8b Approve Appointment/Public Works Administrative Assistant Item 8c Approve Street Lighting for Veterans Memorial Boulevard NW/City Project 18-37 Item 8d Adopt Resolution Authorizing the Purchase of Winslow Cove 2nd Addition, Lot 5, Block 3 (See Resolution R053-19) Motion by Holthus, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. PUBLIC HEARING: VACATION OF DRAINAGE AND UTILITY EASEMENT – 2491 174TH LANE NW, ADAM WALKER Community Development Director Janish presented the request of the property owner to vacate a portion of the existing side yard drainage and utility easement across the residential lot located at 2491 174th Lane NW within the Woodland Ridge Addition subdivision. If approved, the easement area will increase the usable area in the rear yard for construction of an accessory structure. He displayed a site map and pointed out the easement area to be vacated. Mr. Janish noted the easement was provided by the developer at the time of platting. The Engineering Department reviewed the proposed vacation of drainage and utility easement and found no issues with this proposal. He pointed out the pipeline easement and stated the proposed vacation does not impact that easement. Motion by Holthus, Seconded by Barthel, to open the public hearing at 7:32 p.m. Motion carried unanimously. Regular Andover City Council Meeting Minutes – June 4, 2019 Page 5 No one wished to address this item. Motion by Holthus, Seconded by Knight, to close the public hearing at 7:33 p.m. Motion carried unanimously. Councilmember Holthus asked about the proposed structure to be built. Mr. Janish reviewed the structures that can be constructed, noting it must meet the minimum requirements in the Zoning Code. Motion by Holthus, Seconded by Knight, to adopt Resolution No. R050-19 granting the Vacation of Drainage and Utility Easement at 2491 174th Lane NW, Lot 7, Block 1, Woodland Ridge Addition. Motion carried unanimously. CONSIDER AWARDING BID/17-26/ANDOVER YMCA COMMUNITY CENTER EXPANSION City Administrator Dickinson explained this item is to receive a presentation and consider awarding bids/quotes, award contracts for Project 17-26, Andover YMCA Community Center Expansion by approving the draft resolution. He noted that based on direction from the January 15, 2019, Council meeting, staff, 292 Design Group, and RJM Construction were directed to prepare bid for the Andover YMCA Community Center Expansion Project (17-26) along with alternates. The design and construction documents were prepared as directed and advertised for bid as approved by the Council on April 16, 2019. Mr. Dickinson reviewed components of the base bid, maintenance projects, and alternates as detailed in the June 4, 2019, staff report. He stated 157 bids/quotes were opened on May 14, 2019, noting RJM Construction provided a total project estimate that outlines the cost for the base bid, alternates, and identified value engineering cost savings that can be implemented to reduce the total project cost. Mr. Dickinson referenced the award recommendation letter from RJM Construction and list of low bidders for each bid/quote category along with RJM’s recommendation to allow one bid to be rescinded due to the number of errors contained in the bid. Mr. Dickinson explained that while the pricing for the project was extremely competitive, the cumulative project budget tracked higher than RJM’s estimate as discussed with the Council on April 16, 2019. In response, staff and the project team initiated a process utilized on the original Community Center project in 2004 and identified cost savings that can be implemented via change orders to reduce the total project cost within the April 16 budget estimate. Mr. Dickinson stated that value engineering process will continue to seek other savings throughout construction if the project is authorized to proceed. Mr. Dickinson reviewed the total project estimate including all alternates and value engineering alternates of $18,466,079, as indicated in the recommendation letter from RJM Construction. The total bid cost for repair of flooring at the existing facility and converting the existing ice rink Regular Andover City Council Meeting Minutes – June 4, 2019 Page 6 from R-22 to ammonia is $508,112. If the converting project is bid separately, it could cost as much as three times more. These items will be funded by the current City Facility Maintenance Tax Levy. Mr. Dickinson stated the total bid for the Community Center expansion improvements with add and deduct alternatives is $17,957,967 and if approved, is proposed to be funded by $17,300,000 G.O. Tax Abatement Bonds, $300,000 Community Center Expansion planning dollars, and $500,000 cash donation from the Andover Huskies Youth Hockey Association, which was accepted tonight. It was noted the actual bond sale can be adjusted at sale date based on the continued search for project savings. With the City’s previous funding of planning work and the cash donation, the project budget to be funded by bond proceeds is estimated at $17,157,967. Mr. Dickinson stated the G.O. Tax Abatement Bonds are anticipated to be 20-year bonds supported by the City’s property tax levy, future park dedication revenues (up to $1 million), contributions via donation agreement by the Andover Huskies Youth Hockey Association ($230,000 paid over two years), and reimbursement from the YMCA for a proportionate share of the east parking lot expansion. He reported the YMCA Board has identified there will be a project and they have started planning for that project. Mr. Dickinson stated it is anticipated the potential annual property tax impact for the construction of the facility on a $250,000 taxable market value home will be about $97 per year. Brad Barickman, RJM Construction, stated there was great interest in this project and the bids tracked slightly over budget so they worked with staff and 292 Design Group to find value engineering items that did not impact the design of the project, saving about $500,000. With one category, they received only one bid so they will divide that portion and bid it out again. Councilmember Holthus asked if RJM Construction will seek Project Labor Agreements (PLA) with unions and prevailing wage. She stated support for using local contractors to keep the money in the community. Mr. Barickman stated they do require prevailing wages to level the field between union and nonunion contractors and increase local interest in the project. Councilmember Holthus stated she would not like to see a subcontractor from some other place and prefers to use local contractors. Mr. Dickinson stated some bidders are outside the neighboring community, but some are within the City. He indicated that any project over $250,000 requires prevailing wage. Councilmember Holthus asked if any contractors had PLAs. Mr. Dickinson stated they have not. Councilmember Holthus referenced the comment made about Blaine borrowing $10 million and asked if the rink would generate enough revenue to pay down the debt. Mr. Dickinson stated it is anticipated that revenues will offset operating costs but if the facility produces excess cash flow, it can be put towards paying down the debt. Councilmember Holthus asked if there will be a problem using all the space in the fieldhouse or Regular Andover City Council Meeting Minutes – June 4, 2019 Page 7 if it will be empty for a long time that could be leased out on a consistent basis to sports groups. Recreational Facilities Manager Sutherland stated from the start, the new single court will be rented through the school year. He stated there is a good-sized volleyball club and the Andover Athletic Association basketball program is not run in the winter because there is no gym space so he is confident the fieldhouse will be well used for nine months. He explained the summer months may be more of a challenge but staff is having conversations with the school district about more usage. Councilmember Holthus asked about use of the turf rink and if there will be the same level of interest. Mr. Sutherland stated it may take time to grow that interest to maximize the use. He anticipated interest from athletic groups for soccer, baseball, box lacrosse, and track, depending on the equipment that is available. Mr. Sutherland stated some facilities pull the turf up after spring so it can be used for other activities that may not want a turf surface. Councilmember Holthus stated her interest, at some point, to talk about a gymnastic program as that is expensive for parents. She asked what sports will not be accommodated. Mr. Sutherland stated he thinks they can find a home for everyone and staff will do everything possible to maximize the space. He stated anyone with interest can talk with staff so they can determine what can be done. Councilmember Holthus asked about the number of kids using this facility. Mr. Sutherland stated that information was provided during the open houses including potential uses. He stated the soccer, basketball, and volleyball programs have greatly expanded and all are in need of facilities. Mr. Dickinson stated the facility will accommodate the adaptive sports programs as well. Mr. Sutherland stated the Mustangs is a group that goes beyond the Andover High School school district boundary and is Anoka-Hennepin wide. Councilmember Holthus stated she is hearing that the Council is not being transparent but from her perspective, she worked on the Community Center from the very first discussion about having just a fabric cover and then it blossomed. The YMCA came on board, the facility received a solid foundation, and has now become a star asset for Andover. Councilmember Holthus stated she has been involved for a long time so she has a different perspective than some of the public. She asked Mr. Dickinson to address how the City got the word out to engage the public. Mr. Dickinson stated there were discussions in early 2000’s about the City campus and best location to provide amenities. The City started purchasing the necessary parcels to create a campus for a water treatment plant, expanding the Public Works building, and construction of a salt storage shed. He stated each year, the Community Center Expansion Project has been included in the Capital Improvement Plan (CIP) and considered there was a public hearing held. In addition, all advisory commissions have been engaged and held open discussions on developing future plans for parks and facilities. The City has held at least seven or eight public Regular Andover City Council Meeting Minutes – June 4, 2019 Page 8 hearings during which the Community Center Expansion Project has been considered and it has been in the CIP at different levels. Mr. Dickinson stated the City also annually identifies and talks about each of the items during budget discussions and costs associated with each. With this facility, the process included articles in the newsletter, he spoke at two public information meetings, and a public hearing was held on how to finance the project. Mr. Dickinson stated he has answered numerous questions, there has been information on social media, he has presented to outside groups, and the Council has answered questions of the residents. Tonight, is the time to consider whether to approve the bids. Councilmember Holthus asked whether a referendum was held for the water treatment plant. Mr. Dickinson stated there was not. That project was funded by revenue bonds supported by the revenues of the water system. He reviewed other City projects constructed and described how each was financed. Councilmember Holthus asked if the City will have a problem maintaining streets at a high level if the project moves forward. Mr. Dickinson stated staff has talked with the Council about how to move forward with road maintenance and reconstruction and he has been tasked with making that happen, which will take reallocation of current funding and new funding in the future. Councilmember Knight stated a lot of residents have contacted him about senior services and asked how that fits into this project. Mr. Dickinson displayed the Community Center Expansion floor plan and described the use of each including spaces that will be used by seniors. Councilmember Holthus asked if seniors will be charged. Mr. Dickinson stated they are typically not charged unless playing Pickleball, which costs $4. Mayor Trude noted the Forever Well Program is free to non-YMCA residents. Mr. Sutherland stated the YMCA has many programs through Medicare and other programs at no cost to seniors. With regard to senior programming space, he noted that this coming Monday school is out so the YMCA will have 400 kids in their Power Program, which will take over the teen and senior spaces until September. Councilmember Knight asked if there will be space for seniors to use computers. Mr. Sutherland stated there will not be dedicated space for that use but there could be a mobile setup for training. Mayor Trude noted some have brought up concerns about operating costs, especially with the hockey program. Mr. Sutherland stated Andover Hockey is charged the full rate of $215 per hour for prime winter time and $165 for non-primetime. There are over 600 kids in the Andover Hockey program and it is run with volunteer coaches and board. Hometown Hockey, adult, and learn to skate programs serve well over 2,000 people. He stated Hometown Hockey purchases a lot of non-primetime. Mr. Sutherland explained that some uses have an hourly fee (volleyball, basketball and indoor soccer programs). The YMCA uses the fieldhouse and pays hourly rates for their programs, as Regular Andover City Council Meeting Minutes – June 4, 2019 Page 9 does the Anoka-Hennepin School District. He noted that every day, the Mustangs bring kids in from the district-wide program and the school district pays an hourly rate for their programming. The YMCA rents one court all summer and there are also pickleball teams and volleyball day camps. Mayor Trude asked if the ice rink is only for Andover Hockey. Mr. Sutherland stated there are other groups that use the ice too as well as field trips and pay for use of the ice rink and gym. Mayor Trude stated there is a feeling that there is extra ice time in the area they could buy instead. Mr. Sutherland stated he has looked at buying other ice time and while there is some, in the North Metro there is no prime-time ice to purchase. He explained that with the Andover program and number of teams, which is growing, they have a problem finding ice time and the agreement with the Super Rink does not guarantee they will provide all of the ice time needed. In addition, Andover has one of the top three girl’s hockey programs in the State and it is growing so there is a demand to meet. Mr. Sutherland stated Andover has purchased all of the prime-time ice since they opened and the demand has grown over 60% so it has strained their programs. Hometown Hockey started in 2011 and it has doubled and tripled in size since then. Councilmember Holthus noted there are tariffs on steel and asked whether the price will go up if they wait. Mr. Barickman stated the price goes up steadily (3-5%) every year. Mayor Trude stated she talked with the mayor of Shakopee where they pulled the turf from two sheets at their hockey facility because every school in their area had built a dome. She asked if that is something Anoka-Hennepin is considering. Mr. Dickinson stated not that he is aware of. Councilmember Barthel stated a resident asked if they can play tennis in the fieldhouse. Mr. Sutherland stated when the facility was built, the floor in all three courts have sleeves for setting tennis nets. Councilmember Bukkila asked about the bid process and what is available for public information. Mr. Dickinson stated the bids and bid information are public including the bid tabulation sheets. He stated the complete bid documents are with RJM Construction but the City’s Finance Department has the bid tab summaries. Councilmember Holthus asked if Fun Fest would be affected this year if the project is approved. Mr. Dickinson stated construction is to not start until the middle of July, after the Fun Fest. Once complete, he sees more Fun Fest opportunities and accessibility to space in the event of bad weather. Motion by Barthel, Seconded by Knight, to adopt Resolution No. R051-19 accepting bids and awarding contracts for improvement project No. 17-26, Andover YMCA Community Center Expansion. Further discussion: Regular Andover City Council Meeting Minutes – June 4, 2019 Page 10 Councilmember Barthel stated he wants to correct a statement he made at a prior meeting that the City spends $1.3 million on baseball and football fields but he did not realize it was actually $1.3 million spent in the total park department for those fields, parks, and flooding the public rinks. He noted the public rinks, in the summer, are used for dog training classes and rollerblading. Councilmember Barthel stated as a new Councilmember, this has been difficult. He has already commented on the referendum but wanted to say, with a caveat, that 15 years ago the Andover Council set direction and vision of what the City would look like. Andover is a bedroom community and the Community Center is a place to gather, socialize, and bring the community together. However, it was not popular at the time as the City was divided and taxes were raised. Councilmember Barthel described how the Community Center has been used, programs that have been built, and now many would not say they wished it hadn’t been built. He stated he understands this will not be used by everyone and it will impact their pocketbooks. He stated what you believe is your truth. Councilmember Barthel thanked residents who have talked with him and challenged him. He stated his vision is to grow the community and he thinks this expansion will do that. Mayor Trude concurred and commented on the comprehensive plan and growth curve of the community, resulting in new families moving to Andover. She stated she sees many young families moving to Andover but retirees are not finding the housing they want, which results in bidding wars for homes that come up for sale. Mayor Trude stated she hopes to see more townhome projects so retiring residents have a place and can stay in the community. She stated people selling homes say they are surprised at the premium people are willing to pay in Andover because of what is available. She believed it was incumbent on the Council to be forward thinking and plan for the future. She stated the Council has been approving plats and the lots are selling fast. Mayor Trude stated former Councilmember Jacobson had stated you need to serve the people who are moving in and cannot keep using those extra taxes to buy down the tax rates. She stated economic development around the Community Center is an example of how it has changed the community as it draws in traffic, resulting in Clocktower Commons. Councilmember Barthel stated a resident had asked him so he wanted to mention that he supports the Community Center and knows it needs to generate revenue but would like Andover residents to receive a reduced rate as they are paying for the Community Center Expansion Project. Councilmember Bukkila stated she is not in favor of the project and favors a referendum because if that had occurred versus a straight up and down vote, the questions of residents about the cost analysis would have been handled better and there would not have been a lot of questions left unanswered about the level of usage. With a referendum, it would have been more of an open book process and the public would have received a better understanding. Councilmember Bukkila stated she felt the newsletter articles had been vague and until January, dollar amounts were not included. She felt the process could have been better and information to the public could have been sooner. She stated she held a public information meeting and maybe the by- laws of the Community Center Commission should be changed because there will be more programs and now that the public is engaged, maybe they will stay engaged and participation Regular Andover City Council Meeting Minutes – June 4, 2019 Page 11 will increase across the board. Motion carried 4-1 (Bukkila). CONSIDER CALLING FOR SALE OF BONDS City Administrator Dickinson noted the Council held a public hearing on May 7, 2019, and approved via resolution the use of tax abatement in connection with the financing of a Community Center Expansion Project. This item would initiate the issuance of General Obligation Tax Abatement Bonds for the project. He noted the bond issuance process is a good time to review past debt issuances for potential long-term debt service savings through a refunding. At this time, however, there are none. Todd Hagen, Ehlers and Associates, reviewed the pre-sale reports for the sale of General Obligation (GO) Tax Abatement Bonds. He stated action tonight would not issue the bonds but set up the process to issue the bonds. He recommended a change in the date to July 16 since July 2 is too close to the July 4th holiday. He advised the interest rates are currently favorable and he hopes that will be the case with Andover’s bonds as well. Mr. Hagen stated there is a flight to quality so that means higher interest in purchasing municipal bonds. He noted this is a flexible form of financing that is not tied to revenues and while the bonds can be prepaid in about nine years, he is doubtful they will be refinanced at a lower interest rate. Mr. Hagen stated the City has an AA+ rating. He reviewed the terms, noting that Standard and Poors will be the rating agency and US Bank will be the paying agent. Briggs and Morgan will be the bond counsel. Mayor Trude noted the City has strong financial management and low debt and asked about a premium bid. Mr. Hagen stated if a premium bid is received, the City will have the option to lower the bond issue. He anticipated Andover’s bid will generate high interest so he expects multiple bids. Mr. Dickinson stated staff will also continue to look at value engineering as the goal is to drive down the tax impact on Andover’s residents. Motion by Holthus, Seconded by Knight, to accept the presentation from Ehlers and Associates and adopt Resolution No. R052-19 providing for the sale of $17,570,000 General Obligation Tax Abatement Bonds, Series 2019A, as amended to change the date to July 16, 2019. Motion carried 4-1 (Bukkila). RESCHEDULE AUGUST 6TH COUNCIL MEETING Mayor Trude noted the Council is asked reschedule the August 6, 2019, meeting due to Night to Unite. Councilmember Holthus stated she will be out of town that week. Councilmember Barthel stated he is not available on August 6 or 7. Regular Andover City Council Meeting Minutes – June 4, 2019 Page 12 Mr. Dickinson stated he will bring this item to a future agenda. SCHEDULE JUNE 25, 2019 COUNCIL WORKSHOP MEETING Motion by Holthus, Seconded by Bukkila, to schedule a Council Workshop on June 25, 2019, starting at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR’S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Administrative Staff Activities) Mr. Dickinson reviewed staff’s work on the Community Center Expansion Project bids and Capital Improvement Plan. He reported that 52 new homes have been permitted this year, which is two beyond the budget. (Construction Project Updates) Mr. Berkowitz provided an update on the boardwalk project, which is currently closed, to allow time to design and install a rail on the south end. They are hoping to have the boardwalk open the end of June. Mr. Berkowitz provided updates on the following projects: University Avenue project should be paved by mid-to late-June, 2019 Street Reconstruction, Veteran’s Memorial Boulevard, Public Works facility, Winslow Cove 2nd utility work, Catcher’s Creek East, Country Oaks North 4th Addition, Jay Street, and Andover Boulevard. (Sealcoat Delamination) Councilmember Knight requested an explanation of the problem with the blacktop surface. Mr. Berkowitz explained in Andover and many Metro communities, sealcoated roads have delamination of the top layer, meaning the sealcoat is coming off. No one knows why that product failure occurred, including Mn/DOT. Because of that, the City placed a moratorium on that maintenance process (sealcoating) about five years ago until they figure out what caused that to occur. He noted the City is looking at an extensive mill and overlay program and staff is patching potholes nearly every day. (Planning Department Activities) Mr. Janish stated staff is working on the Comprehensive Plan and meeting with residents on accessory buildings and lot splits. Code enforcement activity has increased with staff reviewing 8-15 properties daily relating to code violations. MAYOR/COUNCIL INPUT (Anoka County Quarterly Elected Officials Meeting) Mayor Trude reported on the Anoka County quarterly elected officials gathering that she attended with Councilmember Knight and Mr. Dickinson and information relating to growth in Minnesota, in-State migration, which is a changing trend, and importance of an accurate census. Regular Andover City Council Meeting Minutes – June 4, 2019 Page 13 ADJOURNMENT Motion by Barthel, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:59 p.m. Respectfully submitted, Carla Wirth, Recording Secretary Regular Andover City Council Meeting Minutes – June 4, 2019 Page 14 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – JUNE 4, 2019 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE..........................................................................................................1 RESIDENT FORUM.......................................................................................................................1 AGENDA APPROVAL.................................................................................................................. 3 APPROVAL OF MINUTES........................................................................................................... 3 CONSENT ITEMS..........................................................................................................................4 Item 2 Approve Payment of Claims............................................................................................. 4 Item 3 Approve Change Order #1/17-17/Crosstown Blvd. NW Trail (Boardwalk) (R047-19).. 4 Item 4 Approve Change Order #1/19-2/2019 Street Reconstruction (R048-19)......................... 4 Item 5 Approve Termination Recommendation/Assistant Fire Chief..........................................4 Item 6 Approve Resolution Accepting Contribution/Andover Youth Hockey Association (R049-19).......................................................................................................................... 4 Item 7 Approve Donation Agreement with Andover Huskies Youth Hockey Association.........4 Item 8 Approve Park Exclusive Use Permit.................................................................................4 Item 8b Approve Appointment/Public Works Administrative Assistant.......................................4 Item 8c Approve Street Lighting for Veterans Memorial Boulevard NW/City Project 18-37...... 4 Item 8d Adopt Resolution Authorizing the Purchase of Winslow Cove 2nd Addition, Lot 5, Block 3 (R053-19)...........................................................................................................4 PUBLIC HEARING: VACATION OF DRAINAGE AND UTILITY EASEMENT – 2491 174TH LANE NW, ADAM WALKER (R050-19).................................................................................4 CONSIDER AWARDING BID/17-26/ANDOVER YMCA COMMUNITY CENTER EXPANSION (R051-19).............................................................................................................5 CONSIDER CALLING FOR SALE OF BONDS (R052-19).......................................................10 RESCHEDULE AUGUST 6TH COUNCIL MEETING Tabled....................................................11 SCHEDULE JUNE COUNCIL WORKSHOP............................................................................. 11 ADMINISTRATOR’S REPORT.................................................................................................. 12 (Administrative Staff Activities)............................................................................................... 12 (Construction Project Updates)..................................................................................................12 (Sealcoat Delamination)............................................................................................................ 12 (Planning Department Activities).............................................................................................. 12 MAYOR/COUNCIL INPUT.........................................................................................................12 (Anoka County Quarterly Elected Officials Meeting)...............................................................12 ADJOURNMENT......................................................................................................................... 12