City Council

REGULAR ANDOVER CITY COUNCIL MEETING –DECEMBER 17, 2019 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, December 17, 2019, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Jamie Barthel and Valerie Holthus Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish City Attorney, Scott Baumgartner Others PLEDGE OF ALLEGIANCE LANDFILL UPDATE – REPRESENTATIVE PEGGY SCOTT Representative Peggy Scott appeared before the Council to present an update on the landfill project in Andover. Representative Scott stated 13,000 tons of soil were removed and taken to an incinerator out of state and 2,500-barrel carcasses were removed. Representative Scott stated the temporary building will be taken down at the end of January and final dirt work will begin in the spring. Representative Scott stated the Legislative session begins on February 11th and invited residents to contact her to discuss any issues important to them. Councilmember Barthel and Mayor Trude expressed their thanks to Representative Scott for her work in getting funding for the site cleanup. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Mayor Trude noted the supplemental information received: Item 24b Approve an application for exempt permit; Anoka Area Chamber of Commerce Item 24c Approve the 2020 Massage Therapy License Item 27 Additional Information on Scheduling Advisory Commission Interviews Motion by Barthel, Seconded by Knight, to approve the Agenda as amended above. Motion carried Regular Andover City Council Meeting Minutes – December 17, 2019 Page 2 unanimously. APPROVAL OF MINUTES November 19, 2019 Workshop Mayor Trude requested two corrections: page 2 line 21 – “Mayor Trude explained Grey Oaks and had residents” page 2 line 22 – “the City expressed a desire for a nice market rate apartment” page 3 line 34 – “She stated she is open to reviewing the ordinance as well with a focus on aesthetics, screening, and glare.” Councilmember Bukkila requested the following changes: page 2, lines 39 and 40: add “adjustments to other areas were made to change the 6.5 acres to URM” page 3, line 3: add “Councilmember Bukkila disagreed with the majority of the Council”. Motion by Bukkila, Seconded by Knight, to approve the November 19, 2019 Workshop meeting minutes as amended. Motion carried unanimously. November 26, 2019 Workshop Motion by Bukkila, Seconded by Barthel, to approve the November 26, 2019 Workshop Meeting minutes as presented. Motion carried unanimously. November 26, 2019 Closed Session Motion by Barthel, Seconded by Knight, to approve the November 26, 2019 Closed Session minutes as presented. Motion carried unanimously. December 3, 2019 Regular Meeting Motion by Bukkila, Seconded by Barthel, to approve the December 3, 2019 Regular Meeting minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Feasibility Report/Order Public Hearing/20- 2/2020 Street Reconstruction (See Resolution R100-19) Item 4 Accept Feasibility Report/Order Public Hearing/20-14/2020 Mill & Overlay/Jay Street NW (See Resolution R101-19) Item 5 Accept Feasibility Report/Order Public Hearing/20-15/2020 Mill & Overlay/Martin Street NW (See Resolution R102-19) Item 6 Accept Feasibility Report/Order Public Hearing/20-16/2020 Mill & Overlay/Woodland Estates 1st & 2nd Additions (See Resolution R103-19) Regular Andover City Council Meeting Minutes – December 17, 2019 Page 3 Item 7 Approve Change Order #2/18-39, Lift Station #10 Improvements & 19-23, Coon Creek Watermain Crossing Emergency Repair (See Resolution R104-19) Item 8 Approve Resolution Accepting Donation from Andover Football Association/20-11/ASN Ball Field Facility for Lighting East Field (See Resolution R105-19) Item 9 Approve Request/Pine Hills North Storage Building/North Metro Soccer Association Item 10 Approve GIS Contract Item 11 Approve Cost-of-Living Wage Adjustment for Non-Bargaining Employees (See Resolution R106-19) Item 12 Approve Change to Personnel Policy Sec. 42 Drugs and Alcohol Policy Item 13 Approve 2020 Kennel Licenses Item 14 Approve 2020 Liquor Licenses Item 15 Approve 2020 Tobacco License Item 16 Approve 2020 Used Vehicle Sales Business Licenses Item 17 Approve Application for Exempt Permit Item 18 Approve Donations for 2020 Senior Class All Night Parties Item 19 Receive November 2019 General Fund Budget Progress Report Item 20 Receive November 2019 City Investment Reports Item 21 Approve Contract for School Liaison/Anoka-Hennepin School District #11 Item 22 Adopt 2020 Fee Ordinance (See Ordinance 499) Item 23 Approve Community Vision and Organization Values and Goals Document Update Item 24 Approve 2020 Animal Impound Facility Agreement Item 24b Approve an Application for Exempt Permit for the Anoka Area Chamber of Commerce Item 24c Approve the 2020 Massage Therapy License Mayor Trude asked staff to address Items 8 & 9 under staff report. Motion by Bukkila, Seconded by Barthel, to approve of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT Commander Lenzmeier highlighted Sheriff Deputies’ activities in Andover which included 1,319 calls for services, 280 traffic stops resulting in 75 written warnings, 125 citations and 4 DWIs. He reported 9 felony arrests, 1 gross misdemeanor arrest, and 26 misdemeanor arrests. Commander Lenzmeier reported zero burglaries for the month of November stating that burglaries in 2019 were down from the previous year. Commander Lenzmeier highlighted several significant events including a house fire and an assault at Andover High School by a juvenile who is not a student. The Sheriff’s Office participated in Movember and allowed Deputies to grow facial hair, raising over $4,000 for the American Cancer Society. In addition, the Department extended Movember into December to raise over $3,500 for Toys for Joy. Commander Lenzmeier stated the Department participated in Shop with a Cop at the Andover Walmart serving 30 students and assisting them in their holiday shopping. Mayor Trude commended the Department for their service. Regular Andover City Council Meeting Minutes – December 17, 2019 Page 4 CONSIDER CONDITIONAL USE PERMIT (CUP) - AN ACCESSORY STRUCTURE ON A LOT PRIOR TO A PRINCIPAL STRUCTURE - 2384 SOUTH COON CREEK DRIVE NW - THOMAS AND SUSAN HUGHES (APPLICANTS) The applicant has applied for a Conditional Use Permit (CUP) for an accessory building on a lot without a principal structure. Accessory buildings prior to the construction of a principal structure may only be allowed as a conditional use in the R-4 Single Family-Urban Zoning District (City Code Section 12-6-2). Community Development Director Janish presented information in the staff report, explaining the applicants previously owned both the subject parcel (2384 South Coon Creek Drive NW) and the adjacent parcel at 2356 South Coon Creek Drive NW. He explained the two lots were created by a split of the 2356 parcel in December of 2017. The lot split included conditions that the applicants pay defined park dedication and trail fees as well as enter into an assessment agreement to maintain the existing detached garage without a principal structure on the newly created lot for a defined period of one year. Mr. Janish explained how City Code applied to the property and the existing accessory structure. Mr. Janish reported the Planning and Zoning Commission held a public hearing at their December 10, 2019 meeting and unanimously recommended denial (6-0). Mr. Janish summarized the reasons for the Planning and Zoning Commission’s decision to deny the application, as outlined in the staff report. Mr. Janish stated the Planning and Zoning Commission discussed extending the timeline for the owner to sell the property or remove the structure but reached consensus that it was Council’s decision to make. Councilmember Holthus asked if the City received feedback or complaints from neighbors. Mr. Janish stated he received one email not in favor of granting the CUP and did not receive any other comments. Councilmember Bukkila stated her expectation was the issue should have been complied with and resolved by this time. She stated her opinion is to stand by the agreement made two years ago. Mayor Trude stated the City allowed a one-year grace period and believes the garage is making it hard to sell the property. Mayor Trude stated that two years is a long time for a property in Andover to sit without selling and is becoming a problem for the neighborhood. She stated she does not support extending it. Councilmember Barthel stated he also does not support extending it as the applicant already had a one-year grace period. Councilmember Holthus stated she supports the recommendation by the Planning and Zoning Commission. Regular Andover City Council Meeting Minutes – December 17, 2019 Page 5 Thomas Hughes, owner of the property, came forward and stated the property with the garage on it was up for sale 6 months after the agreement was established. He stated his wife came in last December and talked to a staff member, Teresa and the City did not follow up on their visit. Mr. Hughes stated he has received offers, but they weren’t where he needed them to be. He stated he can put the language that the garage needs to be removed in the sale agreement. Mr. Hughes is confident the property will sell. Mayor Trude stated the Council has the research, information, and City Code that support the denial of this Conditional Use Permit application. She stated the City has been generous to allow the property owners to divide their land and get the benefit from selling it as two lots. Mayor Trude stated the Planning and Zoning Commission feels the time has passed and the Council believes so as well. Motion by Bukkila, Seconded by Barthel, to approve Resolution No. R107-19 denying a Conditional Use Permit for an accessory structure to be located on a property that does not have a principal structure on the property located at 2384 South Coon Creek Drive NW. Further Discussion Mayor Trude asked Mr. Baumgartner if the information provided in the discussion was adequate for the record. Mr. Baumgartner replied he is assuming the motion is based on the presentation and the written report by staff and is adequate. Motion carried unanimously. Mayor Trude stated staff will meet with the applicant and decide the best course of action moving forward. SCHEDULE ADVISORY COMMISSION INTERVIEWS City Administrator Dickinson announced the number of openings on each Commission and stated the City has currently received 12 applicants eligible for interviews. Motion by Barthel, Seconded by Knight, to schedule Advisory Commission Interviews on Tuesday, January 14 and Thursday, January 16, 2020 at 7:00 p.m. Motion carried unanimously. SCHEDULE JANUARY COUNCIL WORKSHOP MEETING Motion by Barthel, Seconded by Bukkila, to schedule a Council Workshop Meeting on Tuesday, January 28, 2020 at 6:00 p.m. Motion carried unanimously. SCHEDULE JANUARY EDA AND HRA MEETING Motion by Knight, Seconded by Bukkila, to schedule an EDA Meeting on Tuesday, January 7, 2020 at 6:00 p.m. and an HRA Meeting on Tuesday, January 7, 2020 at 6:30 p.m. Motion carried Regular Andover City Council Meeting Minutes – December 17, 2019 Page 6 unanimously. ADMINISTRATOR’S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Administrative Staff Report) Mr. Dickinson announced the Andover Football Association contributed $90,000 for lighting for a field at Andover Station North. Mayor Trude stated this is an excellent partnership. Mr. Dickinson announced the North Metro Soccer Association made a donation for a 30’x40’ building at Pine Hills North. Mr. Dickinson reported City staff are working on year-end wrap-up items. Mr. Dickinson is attending meetings with collaborating organizations also focusing on year-end items. Mr. Dickinson announced that Youth First is transitioning from using the City of Anoka as a fiscal agent to being financially independent. Staff is working on marketing the City to developers and businesses. Mr. Dickinson updated the Council on several City related projects, including Public Works fleet storage and maintenance garage. Mr. Dickinson reported on the progress of the YMCA Community Center expansion projects. (Community Development Department Report) Mr. Janish stated his department is working on the Comprehensive Plan and meeting Met Council requirements, code enforcement issues, and commercial site plans. MAYOR/COUNCIL INPUT (Hanson Boulevard) Mayor Trude asked staff to contact the County to see if they can provide better signage for Hanson Boulevard where it transitions from 4 lanes to two lanes. (Community Center Advisory Commission) Mayor Trude attended the Community Center Advisory Commission meeting and reported the group is excited about the progress of the expansion. (Andover High School) Mayor Trude announced the Andover Boys High School hockey team beat #1 Duluth East in Duluth. She stated the Andover Girls High School hockey team is #1 in state. Mayor Trude also reported the Andover Hight School Chamber Choir was featured on WCCO News. (Law Enforcement Appreciation) Mayor Trude expressed appreciation for Law Enforcement helping residents during the winter season. (Charitable Organizations) Mayor Trude listed some local organizations accepting donations and providing assistance including Hope for Youth, Youth First, and Stepping Stone Shelter. Council wished everyone a Merry Christmas and Happy New Year. Regular Andover City Council Meeting Minutes – December 17, 2019 Page 7 ADJOURNMENT Motion by Barthel, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 7:54 p.m. Respectfully submitted, Shari Kunza, Recording Secretary Regular Andover City Council Meeting Minutes – December 17, 2019 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – DECEMBER 17, 2019 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE..........................................................................................................1 LANDFILL UPDATE – REPRESENTATIVE PEGGY SCOTT...................................................1 RESIDENT FORUM.......................................................................................................................1 AGENDA APPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 2 Item 2 Approve Payment of Claims............................................................................................... 2 Item 3 Accept Feasibility Report/Order Public Hearing/20- 2/2020 Street Reconstruction (R100- 19)........................................................................................................................................ 2 Item 4 Accept Feasibility Report/Order Public Hearing/20-14/2020 Mill & Overlay/Jay Street NW (R101-19).............................................................................................................................2 Item 5 Accept Feasibility Report/Order Public Hearing/20-15/2020 Mill & Overlay/Martin Street NW (R102-19)..................................................................................................................... 2 Item 6 Accept Feasibility Report/Order Public Hearing/20-16/2020 Mill & Overlay/Woodland Estates 1st & 2nd Additions (R103-19)................................................................................. 2 Item 7 Approve Change Order #2/18-39, Lift Station #10 Improvements & 19-23, Coon Creek Watermain Crossing Emergency Repair (R104-19)............................................................3 Item 8 Approve Resolution Accepting Donation from Andover Football Association/20-11/ASN Ball Field Facility for Lighting East Field (R105-19)......................................................... 3 Item 9 Approve Request/Pine Hills North Storage Building/North Metro Soccer Association......3 Item 10 Approve GIS Contract........................................................................................................3 Item 11 Approve Cost-of-Living Wage Adjustment for Non-Bargaining Employees (R106-19).. 3 Item 12 Approve Change to Personnel Policy Sec. 42 Drugs and Alcohol Policy......................... 3 Item 13 Approve 2020 Kennel Licenses......................................................................................... 3 Item 14 Approve 2020 Liquor Licenses.......................................................................................... 3 Item 15 Approve 2020 Tobacco License.........................................................................................3 Item 16 Approve 2020 Used Vehicle Sales Business Licenses.......................................................3 Item 17 Approve Application for Exempt Permit........................................................................... 3 Item 18 Approve Donations for 2020 Senior Class All Night Parties.............................................3 Item 19 Receive November 2019 General Fund Budget Progress Report...................................... 3 Item 20 Receive November 2019 City Investment Reports............................................................ 3 Item 21 Approve Contract for School Liaison/Anoka-Hennepin School District #11....................3 Item 22 Adopt 2020 Fee Ordinance (Ord. 499)...............................................................................3 Item 23 Approve Community Vision and Organization Values and Goals Document Update...... 3 Item 24 Approve 2020 Animal Impound Facility Agreement.........................................................3 Item 24b Approve an Application for Exempt Permit for the Anoka Area Chamber of Commerce3 Item 24c Approve the 2020 Massage Therapy License...................................................................3 ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT.................................................3 CONSIDER CONDITIONAL USE PERMIT (CUP)/AN ACCESSORY STRUCTURE ON A LOT PRIOR TO A PRINCIPAL STRUCTURE/2384 SOUTH COON CREEK DRIVE NW/THOMAS AND SUSAN HUGHES (APPLICANTS) (R107-19)....................................................................3 Regular Andover City Council Meeting Minutes – December 17, 2019 Page 9 SCHEDULE ADVISORY COMMISSION INTERVIEWS...........................................................5 SCHEDULE JANUARY COUNCIL WORKSHOP MEETING....................................................5 SCHEDULE JANUARY EDA AND HRA MEETINGS............................................................... 5 ADMINISTRATOR’S REPORT.................................................................................................... 6 (Administrative Staff Report).......................................................................................................... 6 (Community Development Department Report)............................................................................. 6 MAYOR/COUNCIL INPUT...........................................................................................................6 (Hanson Boulevard).........................................................................................................................6 (Community Center Advisory Commission)...................................................................................6 (Andover High School)....................................................................................................................6 (Law Enforcement Appreciation).................................................................................................... 6 (Charitable Organizations)...............................................................................................................6 ADJOURNMENT........................................................................................................................... 6