City Council

REGULAR ANDOVER CITY COUNCIL MEETING – JUNE 18, 2024 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Bukkila, June 18, 2024, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Jamie Barthel and Rick Engelhardt Councilmembers absent: Ted Butler and Randy Nelson Also present: City Administrator, Jim Dickinson Planning Intern, Abigail Turner Community Development Director, Joe Janish Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one came forward to address the Council. AGENDA APPROVAL Motion by Barthel, Seconded by Engelhardt, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES May 28, 2024, Workshop Meeting: Correct as written June 4, 2024, Regular Meeting: Correct as written Motion by Barthel, Seconded by Engelhardt, to approve the May 28, 2024, Workshop meeting minutes, and the June 4, 2024, Regular meeting minutes as presented. Motion carried unanimously. CONSENT ITEMS Regular Andover City Council Meeting Minutes – June 18, 2024 Page 2 Item 2 Approve Payment of Claims Item 3 Approve Fire Services Evaluation Contract Item 4 Award Bid/24-18/Public Works West Parking Lot Construction (See Resolution R058-24) Item 5 Approve Park Exclusive Use Permit Item 6 Declare Surplus Equipment/Property Item 7 Approve Used Vehicle Sales License Item 8 Receive May 2024 General Fund Budget Progress Report Item 9 Receive May 2024 City Investment Reports Item 10 Approve Refuse/Recycler Hauler Licenses Item 11 Adopt Resolution for Polling Location Change (See Resolution R059-24) Motion by Barthel, Seconded by Engelhardt, to approve of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT Commander Paul Lenzmeier provided a monthly report including 1,240 calls for service. He shared there were 11 assaults and 23 thefts for the month; however, there were zero burglaries. He added there were eight felony arrests, nine gross misdemeanor arrests, and six DWIs for the month. He noted there were a total 334 traffic stops made during the month, 94 of which resulted in traffic arrests. He highlighted the significant event that took place on Crosstown Boulevard and Bunker Lake Boulevard on May 1st where an accident had occurred when a vehicle rear-ended another. He shared one of the drivers was an intoxicated female from St. Francis who was arrested and booked into jail for a DWI and refusal to test for intoxication. He added on May 8th at 135th Avenue and Crosstown Boulevard, a resident reported a suspicious vehicle with a male slumped over in his vehicle. He shared when deputies arrived in the area and the driver of the vehicle saw the deputies, the driver began to drive erratically and fled eastbound on Bunker Lake Boulevard. He explained the driver was driving so recklessly that they had to stop their pursuit. He shared Blaine Officers were able to monitor Highway 65 and they saw this vehicle still driving erratically going southbound. He stated at 109th and Highway 65 the vehicle crashed, and the driver fled the scene. He shared they were able to locate the driver and he was found to have rounds of ammunition in his pocket as well as a handgun in his car. He noted this individual was arrested and booked into jail for fleeing in a motor vehicle as well as felony possession of a handgun. He shared on May 9th there was a house fire on the 16500 block of Wintergreen Street. He stated there was a wheelchair bound female in the home who was unable to leave the home on her own; however, residents nearby were able to enter the home and get her out. He noted the home had significant loss as a result of the fire. He added the cause of the fire was likely a cigarette or match in the mulch area around the home. He shared on May 28th they received a call from Casey’s with a report of another suspicious male who was slumped over in his vehicle with a handgun in his hand. He explained when deputies arrived at the scene and began talking to this individual, they noticed some suspicious behavior. He added they also found narcotic residue on his person. He shared this individual from Fridley is looking at more charges of having a firearm without a permit in another case in another community. Regular Andover City Council Meeting Minutes – June 18, 2024 Page 3 PUBLIC HEARING: CONSIDER VACATION & REDEDICATION OF EASEMENTS - 510 & 540 165TH AVE. NW - LOTS 2 & 3, BLOCK 1, PRESERVE AT OAK VIEW The City Council is requested to hold a public hearing and make a decision on the vacation of easement request. Planning Intern Turner reviewed the staff report in regard to vacation and rededication of easement request that is a result of the lot line adjustment between 510 165th Avenue NW and 540 165th Avenue NW. She shared the Engineering Department’s support of this request. Motion by Barthel, Seconded by Engelhardt, to open the public hearing at 7:11 p.m. Motion carried unanimously. No one came forward to address the Council. Motion by Barthel, Seconded by Engelhardt, to close the public hearing at 7:12 p.m. Motion carried unanimously. Councilmember Barthel asked since they are moving the drainage and utility easement if everything will still flow and there will be no issues with drainage. Ms. Turner said yes. Motion by Barthel, Seconded by Engelhardt, to adopt Resolution No. R060-24, granting the vacation of a drainage and utility easement at 510 165th Avenue NW, PID# 13-32-24-21-0006 and 540 165th Avenue NW, PID# 13-32-24-21-0005. Motion carried unanimously. PUBLIC HEARING: CONSIDER VACATION OF EASEMENT - 1273 156TH LANE NW - LOT 10, BLOCK 2, CHESTERTON COMMONS 3RD ADDITION The City Council is requested to hold a public hearing and make a decision on the vacation of easement request. Ms. Turner reviewed the staff report concerning the vacation of easement request at 1273 156th Lane NW. She shared the Engineering Department’s support of this request. Mayor Bukkila asked how far back the property line goes at this property. Ms. Turner explained the rear property line extends to the back of a pond on the property. Councilmember Barthel asked if the property owners plan to build up their deck with a retaining wall. Ms. Turner shared when Engineering looked at this area, they noted that the floodplain elevation in the area is higher than what the Anoka Conservation District has noted for the easement. Community Development Director Janish shared there is currently a patio on this property. He explained Engineering has worked with the applicant on the drainage calculations for this area. He Regular Andover City Council Meeting Minutes – June 18, 2024 Page 4 said it was determined by review of these drainage calculations that this vacation can occur as there would not be an impact to the drainage. Motion by Barthel, Seconded by Engelhardt, to open the public hearing at 7:16 p.m. Motion carried unanimously. Ms. Turner shared staff received comments from Marilyn Sullivan supporting the vacation of easement. Mike Keeney, the applicant, came forward and shared he built the patio that is currently in place on his property years ago and at the time he wanted to build a deck as well; however, it was discovered that the patio was below the Andover floodplain so they could not vacate the easement at that time. He shared he has met with many people on staff to discuss what options he had, which included raising the patio above the floodplain. He noted he has spent several months pulling up 18,000 pounds of pavers to put sand in this area to bring it to the level that is needed. Motion by Barthel, Seconded by Engelhardt, to close the public hearing at 7:18 p.m. Motion carried unanimously. Councilmember Barthel thanked Mr. Keeney for working through this process. He shared the City is seeing a lot of residents who are building things or putting things up before they have gotten approval to do so. Mayor Bukkila agreed and shared the City Code can be difficult to understand and when situations like this come forward, they try to simplify it so that all residents can understand. Motion by Barthel, Seconded by Engelhardt, to adopt Resolution No. R061-24, granting the vacation of a drainage and utility easement at 1273 156th Lane NW, PID# 13-32-24-21-0070. Motion carried unanimously. CONSIDER COMPREHENSIVE PLAN AMENDMENT - SEWER STAGING MAP Mr. Dickinson requested this item be moved to the June 25, 2024, Workshop Meeting and indicated that action will be taken at that meeting. Mayor Bukkila stated they have to move this item as they need to have at least four positive votes to change anything having to do with the Comprehensive Plan. Motion by Engelhardt, Seconded by Barthel, to move this item to the June 25, 2024, Workshop Meeting and that formal action will be taken at that meeting. Motion carried unanimously. RESCHEDULE AUGUST 6, 2024, COUNCIL MEETING Mr. Dickinson requested the Council reschedule the Council Meeting that is currently scheduled Regular Andover City Council Meeting Minutes – June 18, 2024 Page 5 for August 6th, which is the same night as the Night to Unite. The Council discussed available dates. Motion by Barthel, Seconded by Engelhardt, to reschedule the August 6, 2024, Council Meeting to August 7, 2024 at 7:00 p.m. Motion carried unanimously. ADMINISTRATOR’S REPORT City Staff updated the council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Administrative Staff Report) Mr. Dickinson reviewed the administrative staff report. He shared there are 55 new homes in the City, most of which are currently custom homes. He said the Community Center is in high demand due to the recent rainfall and they have been working to accommodate the additional requests for indoor games and practices. He noted construction projects have also been impacted by the recent rain; however, he did see that they were able to begin laying some pavement on the frontage roads along Bunker Lake Boulevard. He shared he will be participating in a regional advisory group meeting with the Met Council to discuss density. He added it is rumored that the Met Council is wanting to increase density per acre so he will be sure to voice the City’s position against this. (Community Development Department Report) Mr. Janish reviewed the Community Development Department report. He introduced Ms. Turner who is the Planning Intern who will be working with Code Enforcement and the rental inspections. He shared they are continuing to work on commercial site plans for the Clocktower Commons site. He added they are also meeting with developers who are looking for land to develop in the City. MAYOR/COUNCIL INPUT Mayor Bukkila shared they are still looking for volunteers for the Fun Fest 5k Run. ADJOURNMENT Motion by Barthel, Seconded by Engelhardt, to adjourn. Motion carried unanimously. The meeting adjourned at 7:27 p.m. Respectfully submitted, Ava Major, Recording Secretary Regular Andover City Council Meeting Minutes – June 18, 2024 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – JUNE 18, 2024 TABLE OF CONTENTS TOC \h \u \z \t "Heading 1,1,Heading 2,2,Heading 3,3," RESIDENT FORUM ..................................................................................................................1 AGENDA APPROVAL ............................................................................................................. 1 APPROVAL OF MINUTES ...................................................................................................... 1 CONSENT ITEMS .....................................................................................................................1 Item 2 Approve Payment of Claims .......................................................................................2 Item 3 Approve Fire Services Evaluation Contract ............................................................... 2 Item 4 Award Bid/24-18/Public Works West Parking Lot Construction (R058-24) .............2 Item 5 Approve Park Exclusive Use Permit .......................................................................... 2 Item 6 Declare Surplus Equipment/Property ......................................................................... 2 Item 7 Approve Used Vehicle Sales License .........................................................................2 Item 8 Receive May 2024 General Fund Budget Progress Report ........................................ 2 Item 9 Receive May 2024 City Investment Reports .............................................................. 2 Item 10 Approve Refuse/Recycler Hauler Licenses ................................................................. 2 Item 11 Adopt Resolution for Polling Location Change (R059-24) .........................................2 ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT ............................................2 PUBLIC HEARING: CONSIDER VACATION & REDEDICATION OF EASEMENTS - 510 & 540 165TH AVE. NW - LOTS 2 & 3, BLOCK 1, PRESERVE AT OAK VIEW (R060-24) ............................................................................................................................3 PUBLIC HEARING: CONSIDER VACATION OF EASEMENT - 1273 156TH LANE NW - LOT 10, BLOCK 2, CHESTERTON COMMONS 3RD ADDITION (R061-24) .............3 CONSIDER COMPREHENSIVE PLAN AMENDMENT - SEWER STAGING MAP (Motion to move the item to the June 25, 2024 Counci Workhop for action) ................... 4 RESCHEDULE AUGUST 6, 2024, COUNCIL MEETING ..................................................... 4 ADMINISTRATOR’S REPORT ............................................................................................... 5 MAYOR/COUNCIL INPUT ......................................................................................................5 ADJOURNMENT ...................................................................................................................... 5