Community Center Advisory Commission

Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, October 14, 2013 6:30 pm Andover YMCA Community Center Room B In Attendance: Mike Knight, Frank Kellogg, Erick Sutherland, Ted Butler, Allison Boes, Mark Chevalier (left at 7:30 pm), Tony Howard (left at 7:50 pm), and Robin Chambers (left at 8 pm) Call to Order 6:30 pm Approval of Minutes – August 12, 2013 - minutes approved as written. YMCA Update Membership Sales  Busy October, membership goals met for August & September  Studio floors are done  Window tinting in Aquatics and Kids Stuff  400 Youth were served by Y Summer Power Program  Silver Sneakers (Senior Membership Program) will now be called Silver & Fit  Partnered with Anoka Tech – Personal Training  Health Partners – diabetes prevention program  Harvest Fest – November 24  Family Night Out November 28  Cookies with Santa – December 14  Winter program registration will open soon. Allison then discussed the various youth programs the Y offers for kids ages 3 – 14. Programs are scheduled depending upon space and membership feedback. The Y programs are offered at a very affordable cost with scholarships available. Ted Butler suggested the YMCA contact the City Parks Department, Todd Haas, with any future requests they may have for the use of soccer fields in 2014. Allison indicated a local church has offered the use of their facility for their fall outdoor soccer season. Staff Update  Reviewed facility status report. Staff highlighted that Pickleball was now being offered Tues – Thurs. A great response has been received. Mr. Butler asked that we share information as the Parks Dept. has had discussion about installing outdoor Pickleball courts in city parks.  Staff also shared a new video outlining the Andover YMCA Community Center. The video will be displayed on the community center’s website. The commission thought it may be a good idea to produce short clips of specific programs and areas within the facility and send those clips to targeted audiences. Cindy will check with QCTV to see if they are able to assist with these clips. Commission wondered if sending out USB’s with the video clip could generate more business. The commission would also like to explore sharing the facility video with other local cable stations. Staff will look into options and cost, etc. Andover YMCA Community Center Advisory Commission Minutes October 14, 2013  September Workshop Re-Cap – Went very well. Future city council presentations will occur in February or March rather than fall… to capture entire calendar year. The commission requested that a final copy of the PowerPoint presentation be sent to all commission members. Other Business Using the overhead projector, Erick shared the community center’s website and highlighted the on-line registration program. Mr. Butler asked staff what activities they typically offer during school release days. If space allows, the facility will offer, open skate, open youth hockey, and open basketball whenever possible. Mr. Butler felt that it may be nice to come up with flyers outline all the activities available including swim options so it’s easier for families to plan the day’s activities. Staff can also outline school release activities in future editions of the Andover Today Newsletter. Staff does send out 4,000 flyers to Rum River, Andover, Crooked Lake and Ramsey Elementary Schools 3 times a year outlining, Spring, Fall and Winter Activities which include special events and programs but not specifically school release activities. Hope 4 Youth – Mr. Kellogg wondered what the next step was to support Hope 4 Youth. He would like the Andover City Council to support the cause and challenge other cities to support financially. Next step would be to have Mr. Kellogg speak with the city administrator and Hope 4 Youth to set-up a date for a future presentation to council. It was also mentioned now that City of Andover is doing their own utility billing that it may be a possibility to have utility billing inserts made. Next meeting, November 18, 2013 (changed from original November 11 date – Veteran’s Day) Meeting adjourned at 8:30 pm Submitted by, Cindy Ramseier