Community Center Advisory Commission

Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, July 21, 2014 6:30 pm Andover Community Center – Room A In Attendance: Mike Knight, Frank Kellogg, Erick Sutherland, Allison Boes, Ted Butler, and Mark Chevalier. Absent: Missey Hayko and Tony Howard Guest: Lee Brezinka, Assistant Finance Director, City of Andover Call to Order 6:30 pm Approval of Minutes – April 7, 2014 - minutes approved as written. Consent Items 2014 – 2015 ACC Facility Rates - approved by commission Discussion Items 2015 Budget – Erick presented the proposed 2015 budget to the commission. Erick noted high natural gas prices, staffing allocations and building maintenance repairs will cause the 2014 budget to come in, over budget. Frank Kellogg asked Lee Brezinka to look at options for natural gas suppliers. If the city were to be faced with a shortage of gas supply during the winter months, he wonders what other options are there that could be explored. Items identified that are needed, that are not on the current 2015 budget are a floor scrubber ($12,000) and rubber matting ($50,000). Staff has identified that the floor scrubber is a must and that rubber matting will need to be pushed back. Frank asked about internal programs and how to identify programs needed or to modify. Staff had brought program expense vs revenue to the February commission meeting. Staff will plan to bring program information to commission next spring, recapping 2014/2015 programs. Frank also asked about the utilization of the field house, he’d like to take a look at the prime and non-prime usage. Erick will bring information to the next commission meeting. Mark Chevalier asked about the ice arena R22 and what impact financially that may cause since they’ll be discontinuing the product in 2020. Erick and his assistant Dan Halverson have attended meetings and are exploring options. Many rinks are changing to ammonia systems. If a rink expansion was to ever be made, the thought would be to convert to a different system at that time or if a future rink was not in the plan that new hardware and machines would need to be purchased to change over the system. Erick will update the commission as more information becomes available. Andover YMCA Community Center Advisory Commission Minutes July 21, 2014 Staff Items: YMCA Update Allison reported that the Andover YMCA had 4,000 more visits this past month than this time last year. About 375 kids are on-site each day participating in the Y Summer Power Programs. New strength equipment has been installed and the Kids Stuff (daycare) will be receiving new carpet and restructuring to utilize space more appropriately. Kids’ Stuff typically see’s 7,000 kid visits per month. In conjunction with Kids Stuff, a couple of the upstairs studios will have their floors re-done. A limited number of kids will be able to attend Kids’ Stuff during the construction and will be located in the YMCA kid’s stuff gym area. The Y is also gearing up for fall programs. Current family units at the Andover YMCA are at 3,600, with ½ of them being family memberships. It’s estimated that equates to around 14,000 people with approximately 350 of those individuals on a personal pricing plans. The Andover YMCA is the second largest YMCA in the metro area. ACC Staff Update Erick reviewed the status report and indicated that staff is working on building online registration for fall programs. Commission Input Mark, AHYHA, praised the ACC staff for the cleanliness of the facility. Mark indicated that having only one sheet of ice is becoming a major concern. The majority of the ice that AHYHA purchase’s, is not from the Andover Community Center because there isn’t any ice available to purchase. Families are becoming frustrated with having to drive outside their community and having late night ice-times. Mark asked if there was an update on the building expansion. Allison indicated that the YMCA has re-structured their greater metro area capital campaign efforts, corporate will need to prioritize how monies are allocated and spent for several Y’s that are now a part of this bigger campaign area. It was mentioned that if the YMCA is not ready for expansion at the same time as the ACC, it may have to take place in two or more phases. Erick will have Jim Dickenson, City Administrator attend our next commission meeting to provide an update and timeline on building expansion. Frank encouraged AHYHA and Hometown Hockey to form a committee and come up with a rink expansion proposal. Ted suggested that this group or committee attend a future city council meeting so the council is aware of their needs. Ted suggested rather than simply adding a rink, to plan on added revenue based areas to the center to help off- set the cost. The next meeting will be scheduled for Monday, September 15th at 6:30 pm Meeting adjourned at 8:15 pm Submitted by, Cindy Ramseier