Community Center Advisory Commission

Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, October 20, 2014 Andover City Hall – Conference Room A In Attendance: Mike Knight, Frank Kellogg, Erick Sutherland, Allison Boes, Mark Chevalier, Missey Hayko, Tony Howard and Ted Butler (arrived at 7 pm). Guest: Jim Dickinson, City of Andover Administrator Call to Order 6:30 pm Approval of Minutes – July 21, 2014 - minutes approved as written. Consent Items None Discussion Items Building Expansion: Jim Dickinson shared with the commission that in 2016 the Andover Community Center fund balance should be positive. With this being said, Jim Dickinson spoke about possible Andover Community Center building expansion and noted that the Advisory Commission would need to recommend a building expansion project to be included in the Capital Improvement Plan for 2017. Mr. Dickinson has indicated that an approximate 3 million dollar placeholder is currently in place for a possible Community Center expansion, with a build date projected in 2019. The possible expansion in the CIP currently could include dry floor/teen center/multi-purpose space. If an ice arena expansion were to be proposed, an additional 6 million dollars would likely be needed. Mr. Dickinson stated that the timing of the building expansion would tie in with the city land acquisition out to Nightingale, which will be complete in 2019. Mr. Dickinson is waiting to hear if the Twin Cities YMCA has plans to expand the Andover YMCA. If the Andover site is chosen, the Y would establish a Capital Campaign raising funds for the expansion, with plans to build in about 2 years from date of campaign Mr. Dickinson shared with the commission that the City of Andover has a $250,000 deposit with the National Sports Center to guarantee that the AHYHA has available ice time at their Super Rink facility. Commission members asked about the CIP timeline. Mr. Dickinson said that typically CIP items are submitted by May with final CIP items adopted by the council in October. Mr. Dickinson would like the commission to identify the vision/need of the community center, estimated costs and specifically what the commission would like to see built. Mr. Dickinson recommended using other City staff and current Andover YMCA Community Center Advisory Commission Minutes October 20, 2014 construction connections to get cost analysis/estimates. The Commission should keep in mind community growth numbers, school district numbers and sustainability. Mr. Dickinson left at 7:30 pm Advisory Commission By-Laws Mr. Kellogg reminded all commission members how important it was to attend all meetings and to make this commission a priority. Mr. Kellogg encouraged all members to look at the by-laws and for those who want to be considered to be re-elected for another term to re-apply. Erick will clarify with Jim on application process. It was suggested that the by-laws be amended to include an AHYHA alternate so that AHYHA is represented as a full member. It was recommended that we figure out a monthly meeting date/time and stick with it and not to meet if there are no agenda items. November and December meetings will be held the third Monday of each month. Staff will also update commission with future plans of building maintenance, such as field house floor, epoxy main hallways, outdoor bike racks, tables, etc. and how things are currently prioritized in the CIP. Staff Items: YMCA Update (see handout) ACC Staff Update (see handout) Commission Input Tony Howard asked what the plan was for the videos QCTV had done for us last year. Cindy indicated that the facility video appears on the community center’s webpage. The city launched a new website this fall and additional videos will appear on other pages soon (field trip/group activity’s and tot time). Cindy encouraged commission members to navigate through the city’s new website. Mr. Kellogg again thanked the commission for their participation. The next meeting will be scheduled for Monday, November 17 at 6:30 pm. Place to be determined. Meeting adjourned at 8:31 pm Submitted by, Cindy Ramseier