Community Center Advisory Commission

Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, November 17, 2014 Andover YMCA Community Center, Room B In Attendance: Frank Kellogg, Allison Boes, Missey Hayko (left at 7:05 pm), Tony Howard, Ted Butler, Erick Sutherland (arrived at 6:37 pm) and Mark Chevalier (arrived at 6:37 pm). Absent: Mike Knight Call to Order 6:30 pm Approval of Minutes – October 20, 2014 - minutes approved as written. Consent Items None Discussion Items Advisory Commission By-Laws Frank had discussion with Jim Dickinson prior to the meeting regarding the by-laws and to discuss AHYHA having alternate members attend the commission meetings if current representative (Mark) was not able to attend. Jim was hesitant in allowing AHYHA to send alternate representatives to meetings, in regards to fairness when the time comes to vote on a particular subject, that individual would not be a voting member. The by-laws read that the commission has one (1) representative from the Andover Youth Hockey Association on the Andover YMCA Community Center Commission. Mark Chevalier indicated that he feels that he may not be the best candidate to represent the whole community, but rather that his focus is AHYHA. The commission reassured Mark that he is here to represent AHYHA. Ted suggested that perhaps the by-laws could be modified to read that the AHYHA as an organization be a voting member, rather than just one individual. The commission felt very strongly that the AHYHA member attending meetings is from the AHYHA executive committee and that this person would bring meeting updates back to the AHYHA board meetings on a regular basis. Ted will follow-up with Jim Dickinson to discuss. Andover YMCA Community Center Advisory Commission Minutes November 17, 2014 Future meeting ideas: Commission felt the following items should be scheduled for future meetings. May 2015 - Facility Rates July 2015 – Budget Recap surveys that went out to Andover Residents CIP outlook/infrastructure so council is aware Ted suggested 1 – 2 times a year to take a tour or bring in a speaker to talk about a new activity/program/equipment. Topics could include serving community, expansion, equipment or partnerships like a restaurant like Fogerty Ice Arena recently added. Staff will produce a year-at-a-glance calendar outlining specific meeting topics. The annual city council workshop – February 2015 will be here at the Andover YMCA Community Center. Staff felt a tour of the building would be beneficial to show the council, since new members will be present. Expansion Recap Frank suggested that all commission members look over the list from our May 2013 brainstorming session and challenged each member to pick their top 3 items. Mark reminded commission members that he had also submitted a power point presentation with expansion interests. Frank suggested that he also narrow that list down to AHYHA top 3 items. Future Meeting Schedule Frank suggested that we discuss the agenda that will be used for the City Council Workshop in February at our next meeting since there are no meetings scheduled for January. Erick and Allison will meet to discuss as well as touch base with Jim Dickinson to confirm time allotment, etc. Commission members felt that the agenda should include, explaining the community’s needs, the Y’s needs and how we can be cash flow positive. Other ideas included to list success and limitations, talk about the number of kids served at YMCA during the after school program and how kids need to leave at 5 pm due to space limitations. Also to talk about the growing number of AHYHA hockey players, Mark indicated that this year’s registration numbers were at an all-time high with 450 kids participating in their program. Also to mention that 2/3 of AHYHA hours are at Super Rink, not here at the ACC. Also touch on senior activities and to tell a story or have people share their story. Frank suggested we also talk about parody, look at Sunshine Park and what dollar amount per ball player is spent by the city keeping up the fields, etc. Frank strongly encouraged all commission members to attend the February 24, city council workshop meeting and participate in the tour. Andover YMCA Community Center Advisory Commission Minutes November 17, 2014 Staff Report YMCA Update (see handout) Erick received a call from Andover Baseball Association, requesting that the community center consider adding trophy cases in the main hallway so that Andover Baseball can display their trophies. ABA indicated that they would provide the cases. Erick will continue discussion with Jim Dickinson. Erick also mentioned to Mark that at some point they’ll need to start condensing the ice arena banners. It was suggested they may want to look at 1 banner per calendar year, listing all teams/awards. ACC Staff Update (see handout) Commission Input Frank wished everyone a Happy Thanksgiving! The next meeting will be scheduled for Monday, December 15th at 6:00 pm at Pizza Ranch, Andover. Meeting adjourned at 8:31 pm Submitted by, Cindy Ramseier