Community Center Advisory Commission

Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, March 16, 2015 Andover City Hall In Attendance: Frank Kellogg, Allison Boes, Tony Howard, Ted Butler, Erick Sutherland, Mike Knight and Mark Chevalier. Guest: Tony Peterson (AHYHA) Call to Order 6:32 pm Approval of Minutes December 15, 2014 - minutes approved as written. Appoint Commission Chair Commission unanimously voted, Frank Kellogg to act as the Chair of the Andover YMCA Community Center Appoint Commission Vice Chair Commission unanimously voted, Ted Butler to act as the Vice-Chair of the Andover YMCA Community Center Future Meeting Schedule Commission unanimously voted to hold Andover YMCA Community Center Advisory Commission meetings on the 2nd Monday of each month at 6:30 pm. Expansion List Discussion Frank took a few minutes to review discussion that occurred at the February 24, 2015 Andover City Council Workshop/Andover YMCA Community Center facility tour. By the end of May 2015 the Andover City Council hopes to have a firm hired to create a city campus master plan. The AYCC Commission feels, it would be beneficial to invite this firm to our June advisory commission meeting, so the commission can share their expansion vision. Commission questioned when pre-design was going to be done – Erick will check with Jim Dickinson. Tony Howard suggested that commission set aside expansion area space, even if area(s) aren’t included in the first wave of the expansion project or in the event the expansion project were to be pushed out. Commission needs to set space aside, so it is available for future use. ACC staff will provide a floorplan with expansion areas identified from original build. Andover YMCA Community Center Advisory Commission Minutes March 16, 2015 Commission felt that for their March/April meetings they prioritize what their current needs are (core), what items could be added at a later date (add-on) and long-term expansion ideas. Core Add On Long Term YMCA Multi-Purpose Space (size of full gym) Elevator Accessibility Kids Gym Space Green Space Splash Pad (desired sq footage?) Child Care (desired sq footage?) Walking Trail Large outdoor play area Kids’ Stuff Expansion (kids ages 7+) AHYHA Full Sheet of Ice (multipurpose arena) Cement base, not sand so it can be a multipurpose area, per Erick Dryland (multipurpose training facility) Storage/Office ACC Offices Indoor play scape Alternative Energy Community Rooms Restaurant Concepts Youth/Senior Center Expand Pro Shop/Retail Storage Expand Lobby Area Warm-up area for teams The commission felt that it was important for everyone to work together and program space together. Mike Knight questioned if alternative energy sources could be added to any of the roof-tops of expanded areas. Frank indicated there are many things we’d have to explore regarding such addition; fiscal vs capital spend. Public vs Private partnership, state funding, etc. Commission felt that city engineering is more qualified to research alternative energy options. Commission Tasks: Demographics: Ted Butler will research and bring back to commission. Areas Ted will explore are U of M, Jim Dickinson, School District, Met Council and the YMCA. AYCC Task Force Data: Frank will collect data from when he served on the original task force for the facility. YMCA: Allison will check with corporate for update of expansion time-line and if it’ll be in-line for 2017. Allison will also come up with an approximate square footage of expansion areas as listed above. She will also share demographics that the Y has, with Ted. Allison stated that 50-55% of their members are from Andover which is an exceptionally high percentage compared to other YMCA’s. Frank would like Allison to identify the areas of Andover that members are coming from, more importantly are not coming from. Frank wondered if trail systems were added, if Andover membership would increase. AHYHA: To provide AHYHA vision of expansion rink along with financials. Erick: Summarize available vs sold or used prime and non-prime ice hours. Andover YMCA Community Center Advisory Commission Minutes March 16, 2015 Staff Report YMCA Update - Summary provided in meeting packet ACC Staff Update – Summary provided at meeting Erick also shared with commission that the evaporator condensing unit needed to be replaced, resulting in a $50,000 expenditure. City staff is currently working with the insurance company for loss of Freon. 10 Year Anniversary Party Commission requested that this agenda item be moved to the first discussion item on our next meeting agenda. Commission Input Frank wanted to review the advisory by-laws regarding AHYHA representative. Mark Chevalier stated at the next AHYHA Board meeting they’ll be discussing and voting to appoint Tony Peterson, as the AHYHA Facilities Director and to represent AHYHA at all future Andover YMCA Community Center meetings. The next meeting will be scheduled for April 13th at 6:30 pm at the Andover YMCA Community Center. Meeting adjourned at 9:15 pm Submitted by, Cindy Ramseier