Community Center Advisory Commission

Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, February 12, 2018 In Attendance: Allison Boes, Frank Kellogg, Don Schmeichel, Tony Peterson, Tony Howard, Erick Sutherland, Ted Butler, Val Holthus Guest: Jim Dickinson, Mike Knight, Mark Wentzell; 292 Design Group Frank Kellogg called the meeting to order at 7:32 pm Agenda Approval Under Discussion Items, Erick would like to add “Elect Chair and Vice Chair for 2018” Discussion Items Frank welcomed Mark Wentzell, 292 Design Group to the commission meeting. Mr. Wentzell opened it up to the commission for any input on possible community center expansion discussion. Ted Butler reiterated the need for additional ice time in Andover, he currently has two children playing in the AHYHA. He stated that when he brings his children to other communities, he and his family typically frequent restaurants and other businesses within that city, so not only looking at more ice time, but possible opportunities for other families that would come into our community and generate more business for local businesses and restaurants. Don Schmeichel asked Mr. Wentzell if he had experience with other community center expansions and asked that he acknowledges his experiences with the council and share’s what has worked and what hasn’t. Mark said that the 292 Design Group will provide drawings, however it will be up to the commission to make sure council knows what the commission recommends. Mark stated that he and the design group have experience with food court options as well as teen and senior centers. Once the group has design ideas, RJM will put costs to the ideas and then they will present recommendations which will include their experiences. 292 would like to meet again with the Advisory Commission in April. Approval of Minutes December 11, 2017 - Motion by Ted Butler, seconded by Tony Howard to approve meeting minutes. Motion carried unanimously. Elect Chair and Vice Chair - 2018 All commission members approved Frank Kellogg as Chair and Ted Bulter as Vice Chair AHYHA Update Tony Peterson shared that the community center will host the 10U A & B hockey tournaments and that both the Andover Girls and Boys High School Hockey teams are doing very well this season. The girls team will be playing at Fogerty on February 15 at 7 pm vs Forest Lake, if they win, they will advance to State. The boys high school team has won the NW Suburban Conference and will host the first round of sections on Tuesday, February 20th. Tony also acknowledged Maddie Rooney’s participation on the USA Olympic Women’s Hockey Team. Andover YMCA Community Center Advisory Commission Minutes February 12, 2018 YMCA Update January and February were extremely busy months as usual. The kick-off of Summer programs will be held in just a couple of weeks. They’ll be preparing Lake George and the facility for their summer child care programs. The afterschool program youth center remains strong at servicing 70+ students everyday after school. During the afterschool program, youth can participate in open basketball, the meeting rooms for games, the lobby for homework and after some orientation, students can visit the 2nd floor fitness center and pool area. This program is from 3 – 6 pm, Monday – Friday. Allison also mentioned a new partnership with Chick-fil-A called Leaders Academy with the Andover Y having 30 participants. Erick reminded the commission that the City of Andover contributes money towards the after-school program by using proceeds from charitable gambling organizations. Frank expressed the importance of making sure the public is aware of this information. Erick mentioned that this information was important to non-users of the facility to know about this program. It’s better to have the kids here at the facility rather than out on the streets. ACC Update In addition to regular activities, the community center has hosted 13 high school hockey games in the past few weeks. Erick thanked Jim for allowing him to take a leadership role in meeting with the 292 Design group for planning purposes. Staff reviewed upcoming events listed on the status report. Commission Input Don Schmeichel asked about the new MaxGalaxy Software System. Staff has implemented the new online registration portion of the program along with the scheduling component. Due to staff time and learning curve involved with this new software, the POS system has not yet been implemented. The goal is to have that in place by April/May and the membership component of the software implemented this Fall. Don asked if at some point outside customers could access a link and look at facility schedules – Erick stated that will be available along with possible online facility rental where customers can book and pay for their reservations/rentals online. Next meeting will be held on Thursday, March 1st which will be a joint Park and Recreation meeting with the commission. Frank suggested commission members write down some questions or comments on how both commissions could help each other. Meeting Adjourned at 8:30 pm Submitted by, Cindy Ramseier