Park & Recreation

PARK AND RECREATION COMMISSION MEETING – JUNE 1, 2017 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on June 1, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl Commissioners John Angell, Angela Marinello, Mark Miskowiec, and Dawn Perra. Commissioners Absent: Commissioner Ted Butler Also Present: Assistant Public Works Director, Todd Haas Aaron Olesen, Eagle Scout Prospect RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES Motion by Marinello, seconded by Miskowiec, to approve the May 18, 2017 Park Commission minutes as presented. Motion carried on a 5-ayes, 0-nays, 1-absent (Butler), 1-present (Angell) vote. AGENDA APPROVAL The agenda was approved as submitted. CONSIDER REQUEST TO CONSTRUCT A GAGA BALL PIT BY AN EAGLE SCOUT Mr. Haas reviewed Aaron Olesen of Troop 2509, Eagle Scout Prospect, regarding his submittal request to construct a Gaga Ball Pit at one of the City’s parks. Mr. Olesen showed a power point presentation describing the sport, rules, and his proposed project. It was suggested to be placed at Prairie Knoll Park in the hockey rink. It would not be a permanent placement and a place to store the pit when unassembled would need to be secured. Mr. Olesen stated he will be starting a gofundme page to raise the funds for the project. Regular Andover Park & Recreation Commission Meeting Minutes – June 1, 2017 Page 2 Commissioner Miskowiec asked if this sport is new to Minnesota and Mr. Olesen was not able to provide history. Commissioner Perra stated there is a Gaga Ball Pit at the YMCA. Chair Stenzel suggested it be left up. Mr. Haas stated Prairie Knoll Park was suggested as a possibility. The sport would be advertised. Chair Stenzel suggested a park where there are more youth such as Sunshine Park. Mr. Olesen stated the surface does not to be hard but it needs to be flat. Sand, Class 5, woodchips or recycled plastic are surface options. Commissioner Lindahl stated a sheet of rubber can be obtained for around $150. The size would be 20-foot diameter. Commissioner Lindahl suggested the City Hall campus. Chair Stenzel asked if there was a place near the skate park. Commissioner Marinello suggested the Purple Park area. Commissioner Lindahl stated he would be in favor of providing some funds towards this. Commissioner Miskowiec suggested Mr. Olesen contact Home Depot, Menards or Lowe’s for donations of materials. Mr. Olesen is estimating the build will take only a day. The project needs to be completed by July 24, 2017. Commissioner Miskowiec suggested it be put in the hockey rink at City Hall and move it to a park when an appropriate location is found. Commissioner Lindahl suggested Sunshine Park. Chair Stenzel asked Mr. Olesen how much he was hoping to raise to fund the project and Mr. Olesen stated the materials estimate is $880. The Commission would be able to donate up to $440. Commissioner Lindahl suggested $500 be donated. Motion by Angell, seconded by Perra, to approve the request for a Gaga Ball Pit with the location TBD after staff research and the Commission would approve up to 50% or $500 of the cost of the project. Motion carried on a 6-ayes, 0-nays, 1-absent (Butler). Mr. Haas stated he will research and come back to the Commission with recommendations for locations via email. RECOMMEND 2018 – 2022 PARK CAPITAL IMPROVEMENT PLAN Mr. Haas noted the Commission is requested to review the final draft 2018 – 2022 Parks CIP and consider recommending approval to the City Council. The Park and Recreation Commission at the last workshop meeting on May 18, 2017 reviewed the draft 2018 – Regular Andover Park & Recreation Commission Meeting Minutes – June 1, 2017 Page 3 2022 Park CIP. Based on the consensus of the Commission it was suggested that the proposed Park CIP be considered on a regularly scheduled agenda to present the CIP and allow the public to provide any input they may have on proposed improvements. The current projects listed for 2018 – 2022 along with the recommendation for each: 2018  Small irrigation project - $25,000 – it is recommended to use these funds to install the irrigation systems for Wild Iris Park and Hills of Bunker Lake West Park. The park locations were indicated on a map.  Annual Misc. Projects - $15,000 – no recommended changes from staff. 2019  Small irrigation project - $20,000 – no recommended changes from staff.  Annual Misc. Projects - $15,000 – no recommended changes from staff. 2020  Pine Hills North/Parking lot with curb - $120,000 – The Commission will need to determine if this project will be done in 2020 or beyond or if the project should be removed from the 5-year plan. May want to increase the estimate for this parking lot improvement due to possible material price increases. The park location was indicated on a map. The City Council has agreed to put some funds toward this project in addition to park dedication funds.  Annual Misc. Projects - $15,000 – no recommended changes from staff. 2021  Annual Misc. Projects - $15,000 – no recommended changes from staff. 2022  Annual Misc. Projects - $15,000 – no recommended changes from staff. Mr. Haas noted it was requested by the Park and Recreation Commission to research what the cost was to construct the north parking lot at Prairie Knoll Park. The lowest bid that was provided in 2014 was $125,000. The Finance Department has indicated to Public Works staff that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. Commissioner Miskowiec asked about Rose Park and noted the funds are coming in from cell tower fees. This will be reviewed to see if this can be shown as a source of revenue. Mr. Haas will find out from the Finance Department where the rollover of unused funds is shown on the projected fund balance spreadsheet provided. Mr. Haas stated he discuss this with the Finance Department and bring back their thoughts to the Commission for review. Regular Andover Park & Recreation Commission Meeting Minutes – June 1, 2017 Page 4 Chair Stenzel asked where the funding is shown for playgrounds and Mr. Haas stated new items are paid out of park dedication funds and replacement is out of park maintenance funds. Mr. Haas stated there was interest in increasing the amount for park improvements from $50,000. Purple Park improvements would be $100,000. This area is planned to be redeveloped. The playground equipment needs to be replaced. This park is ranked as the number one priority. The Commission thought the Council should be requested for the $100,000 for playground replacement for Purple Park. This would allow the Commission to catch up on replacements. Motion by Commissioner Lindahl, seconded by Commissioner Marinello, to recommend the City Council approve the 2018 – 2022 Parks CIP as presented. Motion carried on a 6- ayes, 0-nays, 1-absent (Butler) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items including Completed Projects, On-Going Projects, On-Hold Projects, and Other Items of Interest. Mr. Haas described a national campaign on fitness that is going on nationwide. Mr. Haas stated he will forward the video to the Commission for their review. CHAIR’S REPORT Commissioner Lindahl asked the status of the Timber Trails Park fields and noted they look great. Mr. Haas stated they will not be used until fall. ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Marinello to adjourn the regular meeting at 7:45 p.m. Motion carried on a 6-ayes, 0-nays, 1-absent (Butler) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.