Ann Arbor Public Art Commission

City of Ann Arbor 301 E. Huron St. Ann Arbor, MI 48104 http://a2gov.legistar.com/Calendar.aspx Meeting Minutes - Draft Wednesday, October 7, 2020 7:00 PM This meeting will be broadcast live on CTN Cable Channel 16, ATT Channel 99, and online at a2gov.org/watchCTN Electronic Meeting To speak at public comment call: 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Ann Arbor Public Art Commission Enter Meeting ID: Meeting ID: 824 851 4892 Ann Arbor Public Art Commission Meeting Minutes - Draft October 7, 2020 ROLL CALL Presented Present: 12 - John Kotarski, David Esau, Allison Buck, Venita Harrison, Debra Mexicotte, Jonah Copi, Ali Ramlawi, Peggy Wier-Leonard, Sophie Grillet, Sarah Fuller, Wasentha Young, and Craig Hupy APPROVAL OF AGENDA Approved APPROVAL OF MINUTES Approved as presented 20-1522 Ann Arbor Public Art Commission Meeting Minutes - August 2020 Attachments: AAPAC Meeting Minutes - August 2020.pdf PUBLIC COMMENT No comments PRESENTATIONS No Presentations REPORT FROM CHAIR Welcome. There are several items on the agenda that will be discuss in greater detail as we move through the agenda tonight. NEW BUSINESS Discussion on the Annual Retreat. Next meeting set for December 9th at 4pm; option to have an earlier or later start time depending on schedules. Meeting set for December 9th 5:30-8:30pm. Approved City of Ann Arbor Page 1 Ann Arbor Public Art Commission Meeting Minutes - Draft October 7, 2020 OLD BUSINESS Councilmember Ramlawi worked with the City Attorneys' office to address concerns received from the commission and shares a final version with the Ann Arbor Public Art Commission for their review. Current by-laws prevented members of the commission from bidding on projects due to conflicts of interest and prevented members of the commission from reapplying for any additional project for one full year. These two issues seemed to be punitive to commissioner members. Discussion on the $1500 compensation, as it was an initial place holder and the commission can make the determination if this is too low or too high. Current City purchasing policy begins at $3k with requires quotes and the midrange bid is $10k and at $25K is a contract is required and will require City Council approval. This request needs to be palpable for City Council in keeping with the current financial standing of the City. Members that serve on the commission may have no artist interest to bid on a project but they may want to bid and recuse themselves and this language change will allow for this. The intent of the language is to allow a commissioner to do so and this language change does not negate the current CIty contracting requirements. Staff will move this item forward for consideration on the November 5th City Council agenda with two versions 1) with no value 2) with "no more than $25k in total value" Public Art Commissioners appreciate Councilmember Ramlawis' efforts to move this forward and his continued desire to support the efforts of the Commission. Approved with changes 20-1523 Ann Arbor Public Art Commission Art By-Laws Attachments: AAPAC bylaws rev 8-21-20-redline.pdf REPORT FROM STAFF Approved as presented City of Ann Arbor Page 2 Ann Arbor Public Art Commission Meeting Minutes - Draft October 7, 2020 20-1520 Ann Arbor Public Art Commission Meeting Minutes - October 2020 Attachments: Developer Workgroup report 10-7-20 .pdf, Golden Paintbrush Award Nomination form 2020 9-30-20.pdf, Golden Paintbrush Award FAQ 2020 9-30-20.pdf, Golden Paintbrush Award judging criteria 2020 09-30-20.pdf ADJOURN All persons are encouraged to participate in public meetings. Citizens requiring translation or sign language services or other reasonable accommodations may contact the City Clerk's office at 734.794.6140; via e-mail to: cityclerk@a2gov.org; or by written request addressed and mailed or delivered to: City Clerk's Office 301 E. Huron St. Ann Arbor, MI 48104 Requests made with less than two business days' notice may not be able to be accommodated. City of Ann Arbor Page 3