Finance Committee

City of Annapolis 160 Duke Of Gloucester Street Annapolis, MD 21401 Standing Committee Minutes Wednesday, September 5, 2018 10:30 AM Mayor John T. Chambers, Jr. City Council Chambers Finance Committee Finance Committee Standing Committee Minutes September 5, 2018 1. Call To Order Chairman Arnett called the meeting to order at 10:38 a.m. 2. Roll Call Present: 2- Alderman Arnett and Alderman Finlayson 3. Business before Committee a. Approval of Minutes FC071818 Approval of Minutes for the Regular Meeting City Manager Sutherland was present and answered questions from the committee. Alderwoman Finlayson moved to approve. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez 4. Appointments and Reappointments to Committees AP-25-18 The Appointment of Dr. Joseph E. Cater, III to the Financial Advisory Commission. Dr. Cater was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez AP-26-18 The Appointment of James A. Cardillo to the Financial Advisory Commission. Mr. Cardillo was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez b. Action Items City Manager Sutherland was present and explained the new Supplemental Appropriation category to the committee. SA-1-19 Green Streets, Green Jobs, Green Towns Grant City of Annapolis Page 1 Finance Committee Standing Committee Minutes September 5, 2018 Finance Operations Manager Pletzer, Director of Office of Environmental Policy Guild, and City Manager Sutherland were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-2-19 FY19 APD Compliance Checks: Tobacco APD Administrative Assistant to the Chief Guiou and Captain Amoia were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-3-19 FY19 APD Compliance Checks: Alcohol APD Administrative Assistant to the Chief Guiou and Captain Amoia were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-4-19 FY19 Debris and Derelict Boat Removal Finance Operations Manager Pletzer was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-5-19 FY19 CLG Training & Education Grant Finance Operations Manager Pletzer was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez City of Annapolis Page 2 Finance Committee Standing Committee Minutes September 5, 2018 SA-6-19 African American Heritage Preservation Program removed from agenda SA-7-19 FY19 State Aide for Police Protection APD Administrative Assistant to the Chief Guiou, Captain Amoia, City Manager Sutherland, and Finance Operations Manager Pletzer were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-8-19 FY19 ALERT APD Administrative Assistant to the Chief Guiou and Captain Amoia were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-9-19 FY15 UASI Office of Emergency Management Deputy Director Mandel and Emergency Planner Hudson were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-10-19 FY15 SHSG Office of Emergency Management Deputy Director Mandel and Emergency Planner Hudson were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-11-19 FY17 BYRNE JUSTICE ASSISTANCE GRANT APD Administrative Assistant to the Chief Guiou, Captain Amoia, and Finance Operations Manager Pletzer were present and answered questions from the committee. City of Annapolis Page 3 Finance Committee Standing Committee Minutes September 5, 2018 Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-12-19 FY19 Maryland Criminal Intelligence Network (MCIN) APD Administrative Assistant to the Chief Guiou and Captain Amoia were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-13-19 FY19 Community Outreach Program APD Administrative Assistant to the Chief Guiou and Captain Amoia were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-14-19 FY17 Fire Prevention & Safety (FP&S) Office of Emergency Management Deputy Director Mandel and Emergency Planner Hudson were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-15-19 Maryland Smart Energy Communities Grant Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-16-19 Opioid Intervention Team Grant Office of Emergency Management Deputy Director Mandel and Emergency Planner Hudson were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll City of Annapolis Page 4 Finance Committee Standing Committee Minutes September 5, 2018 call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-17-19 FY19 FALL MINI-GRANT Finance Operations Manager Pletzer was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-18-19 BYRNE JUSTICE ASSISTANCE GRANT APD Captain Amoia was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez ID-266-18 SA-19-19 Finance Operations Manager Pletzer was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez ID-267-18 SA-20-19 Donation from Developer SPRE Eastport, LLC Finance Operations Manager Pletzer was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-21-19 FY17/FY18 MTA Capital Grant Finance Operations Manager Pletzer was present and answered questions from the committee. City of Annapolis Page 5 Finance Committee Standing Committee Minutes September 5, 2018 Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-22-19 FY17 SHSP-Ballistic Vests Finance Operations Manager Pletzer, Office of Emergency Management Deputy Director Mandel, and Emergency Planner Hudson were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-23-19 FY17 UASI Finance Operations Manager Pletzer, Office of Emergency Management Deputy Director Mandel and Emergency Planner Hudson were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-24-19 FY17 EMPG Finance Operations Manager Pletzer, Office of Emergency Management Deputy Director Mandel and Emergency Planner Hudson were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-25-19 FY17 SHSP Finance Operations Manager Pletzer, Office of Emergency Management Deputy Director Mandel and Emergency Planner Hudson were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez City of Annapolis Page 6 Finance Committee Standing Committee Minutes September 5, 2018 SA-26-19 FY18 Waterway Improvement Plan Grant Finance Operations Manager Pletzer, and City Manager Sutherland were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez SA-27-19 FY17 CLG Training & Education Grant City Manager Sutherland reviewed the process for Budget Transfers under $25,000 with the committee, and also presented the Budget Transfers. Finance Operations Manager Pletzer was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez 5. Legislation before Committee O-21-18 Parking Fund - Appropriations - For the purpose of authorizing the City Council to appropriate any excess revenue from the Parking Fund for any lawful City purpose during the annual budget process. City Manager Sutherland was present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez R-25-18 Dedication of City Property - For the purpose of dedicating the City Hall Gallery to former Mayor Ellen O. Moyer and installing a plaque in the Gallery to commemorate said dedication. City Manager Sutherland, and Finance Operations Manager Pletzer were present and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably as amended. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Arnett and Alderman Finlayson Absent: 1- Rodriguez R-26-18 Filing of Grant Application with the Maryland Energy City of Annapolis Page 7 Finance Committee Standing Committee Minutes September 5, 2018 Administration - For the purpose of approving the filing of an application with the Maryland Energy Administration for Grant 2018-02-420S1; authorizing the City to receive technical assistance and unmatched funding in the amount of ($55,000); committing to adopt a policy to promote Energy Efficiency and Conservation; and committing to adopt a policy to promote the Development of Renewable Energy Resources. City Manager Sutherland was present and notified the committee that this legislation will be withdrawn. 6. General Discussion R-39-18 Chairman Arnett believes that this legislation should have been recommended to the Finance Committee. City Manager Sutherland was present and answered questions from the committee. Alderwoman Finlayson requested a historical list of special events that have had fees waved in the past. Special Events that are more than $300 will be referred to the Finance Committee. Main Street Project Chairman Arnett, Alderwoman Finlayson, and City Manager Sutherland discussed the project particulars and Public Works Director Jarrell's budget. c. ID-18-18 Update from the Finance Department Finance Director Dickinson was present and provided the committee with an update of the Finance Department. 7. Adjournment Upon motion duly made, seconded and adopted, the meeting was adjourned at 1:27 PM. Teekia Green City Council Associate City of Annapolis Page 8