Rules and City Government Committee

City of Annapolis 160 Duke Of Gloucester Street Annapolis, MD 21401 Standing Committee Minutes Tuesday, April 14, 2015 4:00 PM Mayor John T. Chambers, Jr. City Council Chambers Rules & City Government Committee Rules & City Government Standing Committee Minutes April 14, 2015 Committee 1. Call To Order Chairman Arnett called the meeting to order at 4:07 p.m. Roll Call Present: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett 2. Business before Committee a. Appointments and Reappointments to Committees AP-6-15 The Appointment of Herbert M. Sachs to the Civil Service Board Attachments: Appointment Letter and Resume Herbert M. Sachs, 221 South Southwood Avenue, Annapolis, Maryland 21401 discussed his appointment to the Civil Service Board and answered question from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 2- Alderwoman Finlayson and Alderman Arnett Absent: 1- Alderwoman Pindell Charles AP-7-15 The Appointment of Kevin A. Chase to the Ethics Commission Attachments: Appointment Letter & Resume Kevin A. Chase, 1004 Popular Avenue, Annapolis, Maryland 21401 discussed his appointment to the Ethics Commission and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett AP-8-15 The Reappointment of Edith Knight to the Human Relations Commission Attachments: Appointment Letter & Resume Edith Knight,1220 Madison Street, Annapolis, Maryland 21403 discussed her reappointment to the Human Relations Commission and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett AP-9-15 The Reappointment of Diane Graham to the Human Relations Commission City of Annapolis Page 1 Rules & City Government Standing Committee Minutes April 14, 2015 Committee Attachments: Appointment Letter & Resume Diane Graham, 38 Windwhisper Lane, Annapolis, Maryland 21403 discussed her reappointment to the Human Relations Commission and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett AP-10-15 The Reappointment of Martha Scott to the Human Relation Commission Attachments: Appointment Letter & Bio Wanda Mitchell, Vice Chair of the Human Relations Commission, spoke in the favor of the reappointment of Martha Scott and answered questions from the committee. Ms. Scott was not present Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett AP-11-15 The Reappointment of Idamae Sims to the Human Relation Commission Attachments: Appointment Letter & Bio Idamae Sims, 101 Conley Drive, Annapolis, Maryland 21401 discussed her reappointment to the Human Relations Commission and answered questions from the committee. Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett b. Approval of Minutes RCG031015 Approval of Minutes for the Regular Meeting Attachments: March 10, 2015 Alderwoman Finlayson moved to approve. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett 3. Legislation before Committee O-10-15 AAMC Lease Agreement for Stanton Center - For the purpose of approving the lease for certain City-owned space in the Stanton Center to Anne Arundel Medical Center; and matters generally relating to said lease. City of Annapolis Page 2 Rules & City Government Standing Committee Minutes April 14, 2015 Committee Attachments: O-10-15 AAMC Stanton Center Ordinance.docx O-10-15 EXHIBIT A AAMC Stanton Center.pdf O-10-15 Staff Report.docx O-10-15 Fiscal Impact.pdf O-10-15_Signed.pdf Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett O-11-15 Annapolis Youth Services Bureau Lease Agreement for Stanton Center - For the purpose of approving the lease for certain City-owned space in the Stanton Center to Annapolis Youth Services Bureau; and matters generally relating to said lease. Attachments: O-11-15 Annapolis Youth Stanton Center Ordinance.docx O-11-15 EXHIBIT A AnnapYouth Stanton Center.pdf O-11-15 Staff Report.docx O-11-15 Fiscal Impact.pdf O-11-15_Signed.pdf Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett O-12-15 We Care Lease Agreement for Stanton Center - For the purpose of approving the lease for certain City-owned space in the Stanton Center to We Care and Friends, Inc.; and matters generally relating to said lease. Attachments: O-12-15 WeCare Stanton Center Ordinance.docx O-12-15 EXHIBIT A WeCare Stanton Center.pdf O-12-15 Staff Report.docx O-12-15 Fiscal Impact.pdf O-12-15_Signed.pdf Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett O-13-15 Lease of Public Parking Lots to FRESHFARM Markets, Inc. - For the purpose of authorizing a Lease of municipal property located at Parcel 1246, Parcel 1248, and Parcel 1256 as indicated on Attachment A of the lease from May 3, 2015 through November 22, 2015 (with the exception of October 11, 2015 and October 18, 2015 for the Fall Boat Shows) to City of Annapolis Page 3 Rules & City Government Standing Committee Minutes April 14, 2015 Committee FRESHFARM Markets, Inc. Attachments: O-13-15 FreshFarmMkt Ordinance.docx O-13-15 FreshFarmMkt Lease.docx O-13-15 Staff Report.docx O-13-15 Fiscal Impact.pdf O-13-15_Signed.pdf Alderwoman Finlayson moved to recommend favorably. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett O-3-15 Risk Management - For the purpose of providing that the City Council may establish written rules and regulations as necessary in the interest of risk management. Attachments: O-3-15 Risk Management Rules and Regs.docx O-3-15 Staff Report.docx O-3-15 Fiscal Impact.pdf O-3-15 Revised Rules Amendments 5-12-15.docx O-3-15_Signed.pdf Alderwoman Finlayson moved to recommend O-3-15 favorably with the following amendments: Amendment #1 On page 2, line 7-10, strike "entire paragraph" add "THE CITY COUNCIL MAY APPROVE THE WRITTEN RULES AND REGULATIONS AS RECOMMENDED BY THE RISK MANAGEMENT COMMITTEE". Amendment #2 On page 1, line 40, after "Kinds" add a "coma" and on Page1, line 38, after "section" add a "coma". Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett R-9-15 City Debt and Financial Administration Policies - For the purpose of formally amending and approving the debt and financial administration policies for the City of Annapolis. Attachments: R-9-15 Debt and Finance Policies Resolution.docx R-9-15 Staff Report.pdf R-9-15 Fiscal Impact.pdf R-9-15 FAC Recommendation.pdf R-9-15 Rules Amendments.docx R-9-15 Arnett Amendment.docx R-9-15_Signed.pdf Finance Director Miller gave a brief presentation on the legislation and answered questions from the committee. Alderwoman Finlayson moved to recommend R-9-15 with the following amendments: Amendment #1 Page 1, line 35, add "THERE SHALL BE A REVIEW City of Annapolis Page 4 Rules & City Government Standing Committee Minutes April 14, 2015 Committee OF THE CITY'S FINANCIAL POLICIES EVERY FOUR YEARS AT THE SEATING OF A NEW CITY COUNCIL". Amendment #2 On page 2, line 4, "after" (BAN'S) strike "OF" and on line 5, after "years" insert "AFTER THE COMPLETION OF A PROJECT". Amendment #3 On page 2, line 15, after "FIFTEEN PERCENT" insert "OF UNDESIGNATED FUND BALANCE". Amendment #4 On page 2, line 18, after "not" strike "ESTABLISH A TREND OF USING" insert "USE". Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett O-7-15 City Grants to Non-Profit Organizations - For the purpose of revising City priorities for making operating and/or capital grants to non-profit organizations under the Community Grant Program; and revising the qualifying criteria and reporting process for recipients of operating and/or capital Community Grant Program grants. Attachments: O-7-15 CommunityGrants.docx O-7-15 Staff Report.docx O-7-15 Fiscal Impact.pdf O-7-15 Pindell Charles Amendment.docx O-7-15 Finance Cmte Amendment.docx O-7-15_Signed.pdf Alderwoman Finlayson moved to recommend with the Pindell Charles and Finance Committee amendments. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett O-30-14 A Modification To Parking Requirements And Adding As A Permitted Use In The B1 District The Use: Commercial, Trade, Vocational, Music, Dance, Or Art Schools - For the purpose of implementing the West Annapolis Sector Study. Attachments: O-30-14 West Annapolis Modification of Parking Requirements.docx O-30-14 Staff Report.docx O-30-14 Fiscal Impact Note.pdf O-30-14 PC Findings.pdf O-30-14 Paone Amendment.docx O-30-14 Transportation Bd Findings.pdf O-30-14_Signed.pdf Alderwoman Finlayson moved to recommend with the Paone amendment. Seconded. CARRIED on voice vote. Aye: 3- Alderwoman Pindell Charles, Alderwoman Finlayson and Alderman Arnett 4. Adjournment Upon motion duly made, seconded and adopted, the meeting was adjourned at City of Annapolis Page 5 Rules & City Government Standing Committee Minutes April 14, 2015 Committee 6:07 p.m. Cyndi Gaines City Council Associate City of Annapolis Page 6