AUSD/City of Antioch Standing Committee

REGULAR MEETING AUSD/CITY OF ANTIOCH STANDING COMMITTEE MEETING Thursday, October 21, 2021, 5:30 PM 510 G Street, Antioch, CA 94509 Notice of Opportunity to Address Standing Committee The public has the opportunity to address the Committee on each agenda item. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section. Pursuant to the Americans with Disability Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aides or services, may request such modification or accommodation from the Superintendent’s Office at (925) 779-7500 ext. 51000 or FAX (925) 779-7509. A notification of 48 hours prior to the meeting will enable the district staff to make reasonable arrangements to assure accessibility to the meeting. A. Opening Items a. Roll Call b. Flag Salute B. Consent Items a. Approve Standing Committee Minutes of September 30, 2021 C. Old Business a. Traffic and Pedestrian Safety i. Update on a Joint Study, Scope of Work and Estimated Cost to Evaluate Safety of the Traveling Public In and Around School Sites Citywide, including the Utilization of Crossing Guards (City of Antioch) D. New Business a. None E. Public Comments F. Future Agenda Items G. Adjournment  AUSD/City of Antioch Standing Committee Meeting Minutes Thursday, September 30, 2021 510 G Street, Antioch, CA 1. Opening Items a. Roll Call The meeting was called to order at 5:32 PM. Committee Members Present: Mary Rocha, AUSD Trustee, Dr. Clyde Lewis, AUSD Trustee and Council Member Lori Ogorchock. Council Member Tamisha Torres-Walker joined the meeting at 5:34 PM. Staff Present: Associate Superintendent Christine Ibarra, City Manager Ron Bernal and Assistant City Manager Rosanna Bayon Moore. b. Pledge of Allegiance 2. Consent Items a. Standing Committee Minutes of June 24, 2021 approved. m/s/c: MR, LO 3-0 with TTW absent 3. Discussion and Potential Action Items – Items were acted upon by way of consensus a. Standing Committee Purpose, Norms and Shared Agenda Setting Purpose: • To collaborate as a City and School District on challenges and opportunities that impact our shared community, developing joint recommendations for respective elected bodies to consider for potential action. Norms: • Each organization will share information and data when possible. • Common courtesy will be observed. • Recognizing time is precious, the committee will not meet if there is no need to meet. Agenda Setting: • The next agenda will be set at the prior meeting. • Urgency will be the only reason for adding an item not otherwise identified. • The agenda will be organized as old business and new business. 1  b. Naming of Chair and Co-Chair The roles of Facilitator and Co-Facilitor will be assigned and rotated for each meeting as one Council Member and one Trustee. The Facilitator shall have timekeeper responsibilities. The following sequence shall be observed beginning with the next meeting in October 2021: Facilitator Co-Facilitator Trustee Rocha CM Torres-Walker CM Torres-Walker Trustee Lewis Trustee Lewis CM Ogorchock CM Ogorchock Trustee Rocha c. Standing Committee Meeting Schedule The committee will meet monthly for the first 6 months and bi-monthly thereafter for a period of 1 hour. The meetings will be scheduled on the 4th Thursday of the month at 5:30PM with the exceptions of October 21st and November 4th as meeting dates. d. Virtual vs. In Person Meeting Format, Rotation of Host Agency and Host Location The committee will meet in person at AUSD through November 2021 until City Hall renovations are completed. Thereafter, the committee will meet at the Antioch City Council Chambers in a 6 month rotation. e. Protocols for Future Preparation of Agendas and Minutes Responsibility for preparation of the agenda and minutes will be rotated every 6 months. 4. Public Comments None received. 5. Future Agenda Items a. To be prepared based on previously established direction. 6. Adjournment a. Adjournment AUSD/City of Antioch Standing Committee at 6:45PM. m/s/c: CL, TTW 4-0 2  AUSD/City of Antioch Standing Committee Meeting Minutes Thursday, September 30, 2021 510 G Street, Antioch, CA 1. Opening Items a. Roll Call The meeting was called to order at 5:32 PM. Committee Members Present: Mary Rocha, AUSD Trustee, Dr. Clyde Lewis, AUSD Trustee and Council Member Lori Ogorchock. Council Member Tamisha Torres-Walker joined the meeting at 5:34 PM. Staff Present: Associate Superintendent Christine Ibarra, City Manager Ron Bernal and Assistant City Manager Rosanna Bayon Moore. b. Pledge of Allegiance 2. Consent Items a. Standing Committee Minutes of June 24, 2021 approved. m/s/c: MR, LO 3-0 with TTW absent 3. Discussion and Potential Action Items – Items were acted upon by way of consensus a. Standing Committee Purpose, Norms and Shared Agenda Setting Purpose: • To collaborate as a City and School District on challenges and opportunities that impact our shared community, developing joint recommendations for respective elected bodies to consider for potential action. Norms: • Each organization will share information and data when possible. • Common courtesy will be observed. • Recognizing time is precious, the committee will not meet if there is no need to meet. Agenda Setting: • The next agenda will be set at the prior meeting. • Urgency will be the only reason for adding an item not otherwise identified. • The agenda will be organized as old business and new business. 1  b. Naming of Chair and Co-Chair The roles of Facilitator and Co-Facilitor will be assigned and rotated for each meeting as one Council Member and one Trustee. The Facilitator shall have timekeeper responsibilities. The following sequence shall be observed beginning with the next meeting in October 2021: Facilitator Co-Facilitator Trustee Rocha CM Torres-Walker CM Torres-Walker Trustee Lewis Trustee Lewis CM Ogorchock CM Ogorchock Trustee Rocha c. Standing Committee Meeting Schedule The committee will meet monthly for the first 6 months and bi-monthly thereafter for a period of 1 hour. The meetings will be scheduled on the 4th Thursday of the month at 5:30PM with the exceptions of October 21st and November 4th as meeting dates. d. Virtual vs. In Person Meeting Format, Rotation of Host Agency and Host Location The committee will meet in person at AUSD through November 2021 until City Hall renovations are completed. Thereafter, the committee will meet at the Antioch City Council Chambers in a 6 month rotation. e. Protocols for Future Preparation of Agendas and Minutes Responsibility for preparation of the agenda and minutes will be rotated every 6 months. 4. Public Comments None received. 5. Future Agenda Items a. To be prepared based on previously established direction. 6. Adjournment a. Adjournment AUSD/City of Antioch Standing Committee at 6:45PM. m/s/c: CL, TTW 4-0 2