Board of Administrative Appeals

Agenda prepared by: City Clerk (925) 779-7009 BOARD OF ADMINISTRATIVE APPEALS ADMINISTRATIVE REVIEW PANEL Council Chambers 200 “H” Street DECEMBER 4, 2014 3:00 P.M. 3:05 P.M. ROLL CALL Diana Busenbarrick, Chairperson - Absent Deborah Simpson, Vice Chairperson - Present Andrew Schleder - Absent Mike Schneider = Present Frederick Rouse - Present Ademuyiwa “Ade” Adeyemi, Alternate - Present PLEDGE OF ALLEGIANCE 1. CONSENT CALENDAR A. APPROVAL OF ADMINISTRATIVE APPEALS MEETING MINUTES FOR NOVEMBER 6, 2014 MINUTES Recommended Action: Motion to approve the minutes Approved 4/0 B. APPROVAL OF THE LEVY OF SPECIAL ASSESSMENTS ON CERTAIN PROPERTIES FOR UNPAID ADMINISTRATIVE CITATIONS & ABATEMENTS FOR THE MONTHS OF SEPTEMBER AND OCTOBER, 2014 STAFF REPORT Recommendation: The Board of Administrative Appeals shall confirm each assessment and the amount thereof, as proposed or as corrected and modified, and order it assessed against the property. The Board shall also direct that the same be recorded with the Contra Costa County Recorder’s Office and thereafter the assessment shall constitute a special assessment and lien against the property. Supplemental Staff Report as amended on 12/4/14 – Approved 4/0 PUBLIC COMMENTS—Only unagendized issues will be discussed during this time WRITTEN/ORAL COMMUNICATIONS ADJOURNMENT @ 3:12 P.M.  Notice of Availability of Reports This agenda is a summary of the discussion items/actions proposed to be taken by the Board of Administrative Appeals. Materials provided regarding the agenda items will be available at the following website: http://www.ci.antioch.ca.us/CityGov/Agendas/default.asp or at the City Clerk’s Office located on the 3rd floor of City Hall, 200 H Street, Antioch, CA 94509, Monday through Thursday, for inspection and copying (for a fee). Copies are also made available at the Antioch Public Library for inspection. The meetings are accessible to those with disabilities. Auxiliary aides will be made available for persons with hearing or vision disabilities upon request in advance at (925) 779-7009 or TDD (925) 779-7081. Notice of Opportunity to Address the Committee The public has the opportunity to address the Board on each agenda item. To address the Board, fill out a yellow Speaker Request form, available on each side of the entrance doors, and place in the Speaker Card Tray. This will enable us to call upon you to speak. Each speaker is limited to not more than 3 minutes. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section on the agenda. No one may speak more than once on an agenda item or during “Public Comments”. PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.  BOARD OF ADMINISTRATIVE APPEALS ADMINISTRATIVE REVIEW PANEL Regular Meeting November 6, 2014 3:00 P.M. Council Chambers Chairperson Busenbarrick called the meeting to order at 3:04 P.M. on Thursday, November 6, 2014 in the Council Chambers. ROLL CALL: Present: Board Members Simpson, Rouse, and Chairperson Busenbarrick Absent: Board Member Schneider, Schleder and Adeyemi Staff Present: Deputy Director of Community Development, Ryan Graham City Clerk, Arne Simonsen Minutes Clerk, Kitty Eiden PLEDGE OF ALLEGIANCE Chairperson Busenbarrick led the board, staff and public in the Pledge of Allegiance. 1. CONSENT CALENDAR A. APPROVAL OF ADMINISTRATIVE APPEALS SPECIAL MEETING MINUTES FOR AUGUST 28, 2014 (NO QUORUM) On motion by Board Member Rouse, seconded by Board Member Simpson, the Board of Administrative Appeals unanimously approved the Minutes for August 28, 2014. B. APPROVAL OF ADMINISTRATIVE APPEALS CONTINUED MEETING MINUTES FOR SEPTEMBER 4, 2014 On motion by Board Member Rouse, seconded by Board Member Simpson, the Board of Administrative Appeals unanimously approved the Minutes for September 4, 2014. C. APPROVAL OF THE LEVY OF SPECIAL ASSESSMENTS ON CERTAIN PROPERTIES FOR UNPAID ADMINISTRATIVE CITATIONS & ABATEMENTS FOR THE MONTHS OF JULY AND AUGUST 2014 Deputy Director of Community Development/Code Enforcement Manager Graham presented the staff report dated October 16, 2014 recommending the Board of Administrative Appeals confirm each assessment and the amount thereof, as proposed or as corrected and modified, and order it assessed against the property. The Board shall also direct that the same be recorded with the Contra Costa County Recorder’s Office and thereafter the assessment shall constitute a special assessment and lien against the property. 1A 12-04-14 BOARD OF ADMINISTRATIVE APPEALS Regular Meeting November 6, 2014 Page 2 of 2 Elvera Vera, Antioch resident, stated she had been cited for violations and failed to correct in a timely manner. She requested the Board allow her to make payments on her final assessment fine. Chairperson Busenbarrick explained the Board did not have the authority to enter into an agreement for payments. Deputy Director of Community Development Graham added Ms. Vera could contact the Finance Department to determine if they would be willing to accept partial payments. He noted even with a lien approved, payments could be made but only until August 2015. He offered to take Ms. Vera to the Finance Department so she could address the issue directly with them. On motion by Board Member Rouse, seconded by Board Member Simpson, the Board of Administrative Appeals unanimously confirmed each assessment and the amount thereof, as proposed or as corrected and modified, and ordered it assessed against the property. The Board also directed that the same be recorded with the Contra Costa County Recorder’s Office. PUBLIC COMMENTS - None WRITTEN/ORAL COMMUNICATIONS In response to Board Member Rouse, Deputy Director of Community Development/Recreation Graham explained with the current process, future citations and abatements to be confirmed by the Board, would most likely reflect occurrences addressed within the past month. He added the amount of the citation varied with the amount and severity of the violations. ADJOURNMENT Chairperson Busenbarrick adjourned the Administrative Board of Appeals meeting at 3:17 P.M. to the next regularly scheduled meeting on December 4, 2014. Respectfully Submitted, __________________________ Kitty Eiden Minutes Clerk