Sales Tax Citizens’ Oversight Committee

Agenda prepared by: City Clerk (925) 779-7009 SALES TAX CITIZENS’ OVERSIGHT COMMITTEE Antioch Police Community Room 300 “L” Street MARCH 10, 2016 6:00 P.M. ROLL CALL Committee Members: Hansel Ho, Chair Joseph O. Adebayo, Vice Chair Melvin Chappel Ralph Garrow Eduardo Cendejas Salvatore Sbranti Catherine Walker Staff Liaison: Dawn Merchant, Finance Director PLEDGE OF ALLEGIANCE PUBLIC COMMENTS ITEMS: 1. Minutes from February 4, 2016 meeting Recommended Action: Motion to approve the Minutes MINUTES 2. Annual Report from Sales Tax Citizens’ Oversight Committee to the Antioch City Council REPORT REPORT REPORT REPORT REPORT Recommended Action: a) Discuss draft report prepared by sub-committee members b) Approve final report to be presented at March 23, 2016 City Council meeting 3. Committee Communication 4. Future Meeting Date and Request for Additional Information, if any, and Items to be Discussed at Next Meeting Recommended Action: Discuss and determine next meeting date and agenda  PUBLIC COMMENTS WRITTEN/ORAL COMMUNICATIONS ADJOURNMENT Notice of Availability of Reports This agenda is a summary of the discussion items/actions proposed to be taken by the Sales Tax Citizens’ Oversight Committee. Materials provided regarding the agenda items will be available at the following website: http://www.ci.antioch.ca.us/CityGov/Agendas/default.asp or at the City of Antioch Finance Department located on the 1st floor of City Hall, 200 H Street, Antioch, CA 94509, Monday through Friday, for inspection and copying (for a fee). Copies are also made available at the Antioch Public Library for inspection. The meetings are accessible to those with disabilities. Auxiliary aides will be made available for persons with hearing or vision disabilities upon request in advance at (925) 779-7009 or TDD (925) 779-7081. Notice of Opportunity to Address the Committee The public has the opportunity to address the Committee on each agenda item. To address the Committee, fill out a yellow Speaker Request form, available on each side of the entrance doors, and place in the Speaker Card Tray. This will enable us to call upon you to speak. Each speaker is limited to not more than 3 minutes. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section on the agenda. No one may speak more than once on an agenda item or during “Public Comments”. PLEASE TURN OFF CELL PHONES BEFORE ENTERING THE POLICE COMMUNITY ROOM.  SALES TAX CITIZENS’ OVERSIGHT COMMITTEE Regular Meeting February 4, 2016 6:00 P.M. Police Department Community Room The meeting was called to order at 6:00 P.M. by Chairperson Ho. ROLL CALL Present: Committee Members Adebayo, Cendejas, Chappel, Garrow, Sbranti and Chairperson Ho Absent: Committee Member Walker Staff: Staff Liaison/Finance Director, Dawn Merchant Chief of Police, Allan Cantando PLEDGE OF ALLEGIANCE T Administrative Services Director, Nickie Mastay Minutes Clerk, Kitty Eiden AF Chairperson Ho led the committee, staff and audience in the Pledge of Allegiance. PUBLIC COMMENTS Dave Redford, Antioch resident, stated he had reviewed the budget in detail and would R be providing comments in writing at the next Sales Tax Citizens’ Oversight Committee meeting. ITEMS 1. D Introduction of New Committee Member Eduardo Cendejas Eduardo Cendejas introduced himself and gave a brief personal and professional history. Committee Members introduced themselves and welcomed Committee Member Cendejas to the Sales Tax Citizens’ Oversight Committee. 2. Minutes from September 24, 2015 meeting In response to Committee Member Chappel, Finance Director Merchant explained Council had approved two (2) General Laborer Positions and three (3) Community Service Officers (CSO) positions in October/November 2015. ___1___ 03-10-16 SALES TAX CITIZENS’ OVERSIGHT COMMITTEE Regular Meeting February 4, 2016 Page 2 of 5 On motion by Committee Member Chappel, seconded by Committee Member Garrow, the Sales Tax Citizens’ Oversight Committee members present unanimously approved the September 24, 2015 minutes as presented. 3. Measure C Financial Information Finance Director Merchant presented the staff report dated January 13, 2016 recommending the Sales Tax Citizens’ Oversight Committee receive and file the report. In response to Committee Member Sbranti, Finance Director Merchant explained the personnel budget was revised down in June to account for vacancy savings and the budget adopted assumed all sworn and non-sworn positions would be filled all year. She noted as it gets closer to year end, there would be another budget revision to account for savings in the Antioch Police Department budget. Additionally, she stated the revised budget included personnel, services and supplies. T Committee Member Sbranti expressed concern that with budget revisions to match the actuals, there was no set budget and everything over the Antioch Police Department baseline budget of $28.4M was automatically Measure C, which could not be tracked or questioned. AF Committee Member Chappel stated City Government had a process to account for the funds and he appreciated and understood the system. In response to Committee Member Sbranti, Finance Director Merchant explained every R report provided to the committee included a detailed line item budget, copies of every check listing out of Antioch Police Department and warrants approved by the City Council. D Committee Member Sbranti expressed concern there was not a summary of the line items. Dave Redford, Antioch resident, agreed the line items were not informative and there was an interest into what was attributed to Measure “C”. Committee Member Adebayo suggested the report to Council clearly indicate how the City’s system of reporting works. Chairperson Ho agreed that the report to Council needed to identify some of the issues with the City’s accounting system and include language that the budget was subject to revision. In response to Committee Member Chappel, Finance Director Merchant explained the Committee was required by ordinance to report out to the City Council the Committee review of June 30, 2015 Revenues and Expenditures by April 1, 2016. SALES TAX CITIZENS’ OVERSIGHT COMMITTEE Regular Meeting February 4, 2016 Page 3 of 5 Committee Member Chappel thanked Finance Director Merchant for providing a Comprehensive Report and stated he appreciated the service she provided the City. On motion by Committee Member Adebayo, seconded by Committee Member Sbranti, the Sales Tax Citizens’ Oversight Committee members present unanimously received and filed the report. 4. Police Department Update on Budget and Staffing Chief Cantando gave an oral report from the Antioch Police Department that included current Staffing Levels, Parking Enforcement/Vehicle Abatement Program, COPS Grant, Recruitment Efforts, Response Times, Crime Rates, Attrition, Retention Programs and Traffic Enforcement. In response to Committee Member Chappel, Chief Cantando explained that the matching funds required for the COPS Grant, would be funded with Measure “C” monies. T Chief Cantando announced Pizza with the Police would be held at 7:00 P.M. on AF February 10, 2016 in the Antioch Police Department Community Room. On motion by Committee Member Sbranti, seconded by Committee Member Chappel, the Sales Tax Citizens’ Oversight Committee members present unanimously received the report. 5. R Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2015 Finance Director Merchant presented the staff report dated January 15, 2016 D recommending the Sales Tax Citizens’ Oversight Committee receive and file the report. On motion by Committee Member Chappel, seconded by Committee Member Garrow, the Sales Tax Citizens’ Oversight Committee members present unanimously received and filed the report. 6. Annual Report from Sales Tax Citizens’ Oversight Committee to the Antioch City Council Finance Director Merchant stated the report would be placed on the March 22, 2016 City Council agenda therefore the final report was due to the City Clerk’s office by 10:00 A.M. March 17, 2016. Following discussion, Committee Members Garrow, Cendejas, and Sbranti agreed to serve on the subcommittee to write the draft report. SALES TAX CITIZENS’ OVERSIGHT COMMITTEE Regular Meeting February 4, 2016 Page 4 of 5 Discussion ensued regarding the scope of the report with all Committee Members agreeing to provide a formal report to June 2015 and a second report based on unaudited numbers through December 31, 2015. The format would remain the same as last year. Committee Member Adebayo agreed to provide a summary for the report that the subcommittee members could use to prepare the draft. The Committee Members agreed to meet again on March 10, 2016 to review the draft report. In response to Dave Redford, Chairperson Ho explained the March 10, 2016 meeting would be placed on the City’s calendar and be a public meeting. 7. Committee Communication T Committee Member Sbranti read and provided written comment outlining his concerns related to the Measure “C” Revenues and Expenditures (attached). AF Chairperson Ho expressed his frustrations that members of the public had not attended and participated in meetings of the Sales Tax Citizens’ Oversight Committee. He requested Mr. Redford encourage more citizen participation. Committee Member Chappel requested attachments be separated from future staff reports. 8. R Future Meeting Date and Request for Additional Information, if any, and Items to be Discussed at Next Meeting D Chairperson Ho announced the next Sales Tax Citizens’ Oversight Committee meeting would be at 6:00 P.M. on March 10, 2016 to review the draft report. Chief Cantando stated he would check to see if the Antioch Police Department Community Room is available for the meeting. PUBLIC COMMENTS Dave Redford, Antioch resident, stated Committee Member Sbranti’s review and comments were on track with much of the discussion going on outside of the committee. He stated information that the public understands needs to be available that explains the relative impact and incremental difference of the Sales Tax Measure. WRITTEN/ORAL COMMUNICATIONS – None SALES TAX CITIZENS’ OVERSIGHT COMMITTEE Regular Meeting February 4, 2016 Page 5 of 5 ADJOURNMENT On motion by Committee Member Adebayo, seconded by Committee Member Chappel, the Sales Tax Citizens’ Oversight Committee members present unanimously adjourned the meeting at 7:48 P.M. Respectfully submitted: Kitty Eiden KITTY EIDEN, Minutes Clerk T AF R D REPORT OF SALES TAX CITIZEN’S OVERSIGHT COMMITTEE FOR FISCAL YEAR ENDED JUNE 30, 2015 Submitted to: ANTIOCH CITY COUNCIL Antioch, California March 10, 2016 TABLE OF CONTENTS SALES TAX CITIZEN’S OVERSIGHT COMMITTEE REPORT ......................................................................................... 1 RECEIPTS.................................................................................................................................................................. 2 PERIOD OF 04/01/14 - 06/30/14 ......................................................................................................................... 2 PERIOD OF 07/01/14 - 01/31/15 ......................................................................................................................... 2 DISBURSEMENTS ..................................................................................................................................................... 2 PUBLIC SAFETY .................................................................................................................................................... 2 CODE ENFORCEMENT.......................................................................................................................................... 2 FURTHER REMARKS ................................................................................................................................................. 3 ATTACHMENT A - RECEIPTS..................................................................................................................................... 4 ATTACHMENT B - PAYMENTS................................................................................................................................ 13 SALES TAX CITIZEN’S OVERSIGHT COMMITTEE REPORT To the Honorable Mayor and Members of the City Council of the City of Antioch Antioch, California The Sales Tax Citizen’s Oversight Committee (hereinafter, “the Committee) was established with seven (7) members by City Council’s Resolution 2013/73 on December 10, 2013 as provided for in the City of Antioch’s Ordinance No 2068-C-S which was adopted following the declaration of a fiscal emergency by the Antioch City Council on June 25, 2013. Measure C, a temporary one-half cent sales tax (transaction and use tax) to add to the general fund was placed on the November 5, 2013 election and approved by the voters. The money received from this tax measure was directed by City Council to fund public safety and code enforcement. The term of the tax is seven (7) years from April 1, 2014. As members of the Committee, our duty requires us to request of City management data and other information relating to Measure C that we consider necessary for us to conduct a review of receipts and disbursements of Measure C funds. Our review is to provide a basis for periodic reports to be submitted to the City Council indicating how the funds from Measure C were used during each of the periods covered by our reports to address the matters of public safety and code enforcement. We requested and obtained from management reports of all receipts and payments relating to Measure C, and, subsequently, reviewed available documents supporting such receipts and payments as required by the City Council’s Resolution No. 2013/73 for fiscal year ended June 30, 2016. We believe that the results of our review provide a reasonable basis for our report. Based on our review we have some questions as to whether all Measure C monies are being properly utilized to meet the objectives of this measure. Further comments and observations on the accompanying pages are an integral part of this report. /Members, Sales Tax Citizen’s Oversight Committee/ Antioch, California March 10, 2016 1|P a ge  (All amounts in this report are rounded to the nearest whole number.) RECEIPTS  Total Measure C fund received as of 06/30/2015 was $5,583,640.63  A total of $898,689 out of the above amount is for fiscal 2014 that ended 06/30/2014.  The balance of $4,684,951 is for fiscal 2015 that ended 06/30/2015. Attached are the copies of vouchers received from Office of the State Controller supporting the total amount of $5,583,640.63 in respect of fiscal 201. DISBURSEMENTS  A total of $2,441,399 out of the sum allocated to Public Safety was spent in fiscal 2015. The balance of $3,928,271 was added to General Fund as money committed to Police Services in fiscal 2016. This amount includes the $898,689 not spent from fiscal 2014 and $3,029,582 not spent in fiscal 2015.  Out of all the funds received up to 06/30/2015, a sum of $5,470,955 was allocated to Public Safety while $112,685 was allocated to Code Enforcement Services. Attached are copies of payment vouchers supporting $2,441,399 spent on Public Safety in fiscal 2015. They form part of attachments to the report. PERSONNEL  This data is attached as part of the Police Chiefs report MEASURING IMPACT OF MEASURE C This is a very important part of the report. Key Performance Indices (KPI) from the Chief's report are needed to ascertain progress being made and challenges in the way of attainment of better results. 2|P a ge  CITY’S BUDGETARY APPROACH City of Antioch (“the City”) Budgets are typically amended during the year for departmental expenditures. It is common practice for Cities to revise their fiscal year end budget during the year. The intent is to revise projections to more closely mirror the actuals at year end. The Committee would like to remark that the budget figures used in its maiden report to City Council was not the same as the final budget for the periods covered by the report for the above stated reason. The City is receiving approximately $1m more annually in Measure C revenue than initially projected. Further Remarks On November 5, 2013 the citizens of Antioch passed Ordinance #2068-C-S providing for a half cent local transactions and use tax. The formation of a Citizens Oversight Committee was included in the ordinance and in December of 2013 the Antioch City Council directed that such a Committee be formed. That same month the Antioch City Council also revised the FY14 budget for the Antioch Police Department reducing it from approximately $29.5 million to $28.447 million. Then in June of 2014 the City Council decided that the base budget for the fiscal years of 14/15, 15/16 and 16/17 would remain at $28.447 million plus whatever Measure C monies were brought in. The key objectives of measure C are to increase the police force, to reduce 911 response times, and to restore code enforcement. The initial police force objective was 97 officers which increased to 102 after a federal grant that helped pay for 5 additional officers was obtained. During fiscal year 2014/2015 the Antioch Police Department averaged about 87 officers, an increase of 5 officers from when the vote occurred in 2013. As of February, 2015, 19 police officers had been hired, and 14 had left for one reason or another. Presently, there are 92 police officers in our police force (34 hired and 24 leaving since November 2013). In 2013/14 our police force had 82 officers and a budget of $28.447 million. In 2014/15 it took $32.13 million to run a police force of 87 officers. The $32.13 million includes $1.2 million for a new radio system that was approved as a separate item by the city council, not to be included in Measure C funds. So, in effect, we have increased our police force by 5 officers for a cost of $2.48 million, or about $500,000 per person. (32.13-1.2-28.447= 2.48) Since it is known that police officers do not receive that amount of pay, the committee wonders where the money is being spent? The Measure C Oversight Committee members were told that any monies spent over $28.447 million are automatically determined to be Measure C spending. In looking into this the committee has found out a number of things: 1) City Wide Administrative Allocations have increased by almost 30% from 2012/2013 to 2014/2015. During that same period “Police Personnel” Salary Actuals increased by 16.5% with a 3.6% increase in force. 2) City Wide Administrative allocation is up another 36% in this year’s budget over last year’s actual allocation. (total of 77% increase from12/13 ($2,785,630 vs $1,573,674)) 3) City Wide Administrative is the cost allocation plan that was adopted by the council in 2005 and allocates a portion of the city managers, city clerks, HR, city attorney, facilities  maintenance, finance and city councils budget among ALL departments in the city. The amount increases every year to all departments (or could decrease) based on budget changes of the allocated departments each year. 4) Police Personnel Services (wages) are only increasing by 14.3% in this year’s budget over last year’s actual. The 2015/2016 budget has built into it 102 Officers, whereas last year the Police Department averaged 87 Officers. While the Committee cannot say that monies allocated to the “City Wide Admin” account are not proper use of Measure C money, the question begs to be asked as to why this allocation continues to rise at such a rate. Does it really take $2.7 million to do for 92 Police Officers, what you did for $1.6 million and 84 Officers in 2012/2013? Every year the amount going to “City Wide Admin” goes up regardless of whether it meets Measure C guidelines or not. Just because the money is allocated from the Police Department Budget does not mean that it is meeting the intent of Measure C when spent in this manner. The Table below is a summary of the allocations by “City Wide Admin”, It also depicts numerically the results of the two major objectives of Measure C - # of Police Officers, and 911 response time. 2012/2013 2013/2014 2014/2015 Police % Increase Police Dept. Police Dept. Dept. from Actual Actual Actual 12/13 to 14/15 City Wide Admin* $1,573,674 $1,811,674 $2,043,963 29.88% Personnel $21,167,047 $22,118,282 $24,675,753 16.58% # of Police Officers** 84 82 87 3.57% Avg. Response Time 10:30 10:36 10:06 -3.81% * City Wide Admin - The cost allocation plan was adopted by the council in 2005 and allocates a portion of the city managers, city clerks, HR, city attorney, facilities maintenance, finance and city councils budget among ALL departments in the city. The amount increases every year to all departments (or could decrease) based on budget changes of the allocated departments each year. ** # of police officers - 2012/13 May of 13, 2013/14 October 2013 prior to election, 2014/2015 Avg. for year EVENTS SUBSEQUENT TO 2015 FISCAL YEAR END Police Department encumbrances (purchase orders) and projects outstanding at June 30, 2015 was $684,656. This amount was re-appropriated by the City Council’s Budget action in October 2015. As a result of receiving more Measure C revenue than initially anticipated, Council approved, after the fiscal year ended June 30, 2015, three additional Community Service Officers (CSOs) and contract for a 6-month vehicle abatement pilot program. The fiscal year 2016 budget amendment for these items totaled $244,000. Subsequent to the end of fiscal period covered by this report, Council approved to use part of Measure C money to fund one full time CEO position, 20% of staff time of Deputy Director of Community Development and Equipment for CEO. Additionally, Council approved further use of Measure C fund to hire one Associate Development Services/Engineering Technician position to assist with the administrative functions of Code Enforcement, two general laborers with purchase of two trucks and equipment to be a blight abatement crew. These actions resulted in a revised Measure C Code Enforcement budget of $417,938 for fiscal year 2016. 3|P a ge ATTACHMENT A - RECEIPTS  Fiscal Year: 2015 Budget to Actual w/Encumbrances Ledger: GL Jun 2015 Object Description Budget Actuals Actuals Encumbrance Balance Org Key: 1003150 - Police Community Policing REVENUE ACCOUNTS 41181 Sales Tax - Measure C 4,300,847.00 1,326,726.16 5,470,955.15 (1) 0.00 (1,170,108.15) Transfers In 0.00 0.00 0.00 0.00 0.00 Transfers Out 0.00 0.00 0.00 0.00 0.00 Revenue 4,300,847.00 1,326,726.16 5,470,955.15 0.00 (1,170,108.15) Expenses 0.00 0.00 0.00 0.00 0.00 Net 4,300,847.00 1,326,726.16 5,470,955.15 0.00 (1,170,108.15) Org Key: 1005140 - CD Code Enforcement REVENUE ACCOUNTS 41181 Sales Tax - Measure C 188,900.00 51,811.59 112,685.48 (1) 0.00 76,214.52 Transfers In 0.00 0.00 0.00 0.00 0.00 Transfers Out 0.00 0.00 0.00 0.00 0.00 Revenue 188,900.00 51,811.59 112,685.48 0.00 76,214.52 Expenses 0.00 0.00 0.00 0.00 0.00 Net 188,900.00 51,811.59 112,685.48 0.00 76,214.52 sum of (1) = $5,583,640.63 This is a general ledger printout from the City's financial system. The "Actuals" column is the total FY15 Measure C revenue received. Org Key 1003150 is a Police Department division within the General Fund and Org Key 1005140 is the Code Enforcement division within the General Fund. User ID: DAWNM - Merchant, Dawn 09/04/2015 :Current Date Report ID: GL_BA_MSTR_COA - GL: Budget to Actual w/Encumbrances 14:27:30 :Current Time  General Fund Police Department Measure C Funding Police Department Actual Expenditures FY15 13/14 Baseline Budget $28,447,271 Measure C actual (allocated to Police) 5,470,955 Measure C carryover – FY14(actual) 898,689 Budget Allotment 34,816,915 Actual Expenditures 32,126,395 EBRCS Purchase – Gen Fd Reserves (1,237,727)* Difference under budget $3,928,247 *$1,237,727 was spent for EBRCS as of 6/30/15. The City Council directed that EBRCS could not come from Measure C funds and is therefore being excluded from the expenditure calculation. Calculation of Police Department FY15 Measure C Expenditures Measure C Fiscal Year 2015 Receipts $5,470,955 Plus: Fiscal Year 2014 Measure C carryover 898,689 Sub-total $6,369,644 Less: Difference under Budget (Chart Above) (3,928,247) CALCULATED TOTAL OF MEASURE C FUNDING SPENT FOR POLICE SERVICES FY15 $2,441,397  Police Department Ledger: GL Budget to Actual 12 :Fiscal Period Expenditures 2015 :Fiscal Year As of: 06/30/2015 Account Description Revised Budget YTD Actual Encumbrance Balance 1003110 61010 Regular Salaries 848,250 764,460 83,793 1003110 61015 Salaries-Payoff 11,508 11,508 1003110 61020 Part-Time Help 200,000 238,755 (38,755) 1003110 61030 Overtime 100,000 104,992 (4,993) 1003110 61040 Holiday Pay - Sworn 1,610 1,610 1003110 61050 Holiday Pay - Non Sworn 5,500 5,500 1003110 61100 Retirement-PERS 244,500 252,546 (8,046) 1003110 61115 Retirement- Medicare 16,500 16,361 139 1003110 61116 Retirement-PARS 145,000 94,245 50,752 1003110 61120 Retirement-Deferred Comp 4,530 4,637 (108) 1003110 61121 State Disability Ins 2,440 2,379 60 1003110 61129 Cafeteria Plan 140,445 135,458 4,986 1003110 61133 Retiree Medical 76,000 76,637 (636) 1003110 61140 Life Insurance/EAP 1,050 1,039 14 1003110 61150 Workers' Compensation 53,500 39,779 13,720 1003110 61161 Uniform Allowance 2,050 2,050 1 1003110 61170 Unemployment Insurance 5,000 5,000 1003110 62100 Office Supplies 22,000 23,905 (1,904) 1003110 62200 Operating Supplies 39,544 35,435 9,575 (5,467) 1003110 62205 Operating Supplies-Evidence 20,000 23,323 (3,322) 1003110 62210 Ammunition 50,000 44,026 2,220 3,753 1003110 62240 Safety Materials 120,000 112,512 7,488 1003110 62280 Postage 6,000 4,389 1,611 1003110 62290 Fuel 4,000 4,025 (25) 1003110 62400 Printing 17,310 20,482 (3,171) 1003110 62410 Copier 21,000 27,025 (6,024) 1003110 62450 Books & Periodicals 2,790 2,790 1003110 63010 Contracts - Prof/Commercial 130,000 106,752 25,614 (2,367) 1003110 63052 Equipment Rental/Maintenance 65,330 65,328 1003110 63090 Cntrct-Juvenile Diversion Prog 205,000 204,996 4 1003110 63100 Parts & Service 1003110 63800 Computer Operation Support 287,960 287,960 1003110 63812 Building Use Allowance 276,519 276,516 1003110 63814 Equipment Use Allowance 7,581 7,584 1003110 63816 City Wide Admin 615,721 596,937 18,779 1003110 63840 Vehicle Rental 4,225 4,224 1003110 64005 Tele-Software/Maint 21,375 21,376 1003110 65010 Business Expense 5,000 6,650 (1,650) 1003110 65020 Conferences/Dues 6,000 3,902 2,098 1003110 65030 Training 110,000 99,567 10,585 (153) 1003110 65060 Recruitment 38,000 40,678 (2,677) User: Merchant, Dawn Date: 03/07/2016 1 Report: GL: Budget Report for Expenses Time: 08:55:59 Ledger: GL Budget to Actual 12 :Fiscal Period Expenditures 2015 :Fiscal Year As of: 06/30/2015 Account Description Revised Budget YTD Actual Encumbrance Balance Total Police Administration 3,933,238 3,765,234 47,996 120,007 1003120 61020 Part-Time Help 5,000 4,308 691 1003120 61115 Retirement- Medicare 75 62 12 1003120 61116 Retirement-PARS 65 56 8 1003120 61150 Workers' Compensation 500 232 269 1003120 63816 City Wide Admin 6,127 5,991 131 1003120 65200 Explorers 250 250 Total Police Reserves 12,017 10,653 1,364 1003130 61010 Regular Salaries 221,555 222,769 (1,213) 1003130 61015 Salaries-Payoff 1,830 (1,830) 1003130 61030 Overtime 52,300 62,066 (9,767) 1003130 61040 Holiday Pay - Sworn 17,700 2,769 14,930 1003130 61050 Holiday Pay - Non Sworn 10,000 9,912 88 1003130 61100 Retirement-PERS 67,375 67,520 (144) 1003130 61115 Retirement- Medicare 4,460 4,390 71 1003130 61129 Cafeteria Plan 41,865 41,856 8 1003130 61133 Retiree Medical 12,360 12,388 (28) 1003130 61150 Workers' Compensation 17,310 16,170 1,141 1003130 61161 Uniform Allowance 2,500 2,345 154 1003130 61170 Unemployment Insurance 2,500 2,500 1003130 62200 Operating Supplies 1,000 455 544 1003130 62410 Copier 750 521 228 1003130 63800 Computer Operation Support 846 848 1003130 63816 City Wide Admin 39,089 38,553 535 Total Police Prisoner Custody 491,610 484,390 7,220 1003150 61010 Regular Salaries 8,167,027 8,076,211 90,814 1003150 61015 Salaries-Payoff 192,859 192,858 1 1003150 61020 Part-Time Help 43,764 53,067 (9,302) 1003150 61030 Overtime 1,700,000 1,710,628 (10,629) 1003150 61040 Holiday Pay - Sworn 500,000 408,795 91,204 1003150 61050 Holiday Pay - Non Sworn 2,500 1,831 669 1003150 61060 Standby Pay 10,000 13,836 (3,836) 1003150 61100 Retirement-PERS 2,900,000 2,922,339 (22,337) 1003150 61115 Retirement- Medicare 165,000 151,770 13,228 1003150 61116 Retirement-PARS 42 (41) 1003150 61129 Cafeteria Plan 1,505,490 1,486,647 18,843 1003150 61133 Retiree Medical 523,700 501,777 21,923 1003150 61150 Workers' Compensation 887,655 780,505 107,149 1003150 61160 Allowances 26,730 26,728 () User: Merchant, Dawn Date: 03/07/2016 2 Report: GL: Budget Report for Expenses Time: 08:55:59 Ledger: GL Budget to Actual 12 :Fiscal Period Expenditures 2015 :Fiscal Year As of: 06/30/2015 Account Description Revised Budget YTD Actual Encumbrance Balance 1003150 61161 Uniform Allowance 73,174 68,866 4,306 1003150 61170 Unemployment Insurance 5,200 5,200 1003150 62200 Operating Supplies 35,957 36,422 (466) 1003150 62215 Canine Allowance 12,000 9,300 2,700 1003150 62217 Canine Program 23,000 10,898 2,350 9,750 1003150 62280 Postage 23 23 () 1003150 62290 Fuel 249,000 208,961 40,039 1003150 63010 Contracts - Prof/Commercial 6,000 6,825 (825) 1003150 63100 Parts & Service 626 626 1003150 63205 Contracts-Medical 10,500 12,939 (2,437) 1003150 63210 Contracts-Psychological 6,300 7,250 (950) 1003150 63800 Computer Operation Support 28,768 28,768 1003150 63814 Equipment Use Allowance 1,248 1,248 1003150 63816 City Wide Admin 1,041,567 1,025,055 16,515 1003150 63840 Vehicle Rental 482,800 482,800 1003150 64005 Tele-Software/Maint 3,584 3,584 1003150 65010 Business Expense 7,188 8,745 (1,557) 1003150 75000 Furniture & Equipment 208,143 120,845 37,570 49,727 Total Police Community Policing 18,819,803 18,360,193 39,920 419,689 Total Police Traffic Division 1003170 61010 Regular Salaries 1,423,395 1,435,869 (12,473) 1003170 61015 Salaries-Payoff 44,513 44,513 () 1003170 61030 Overtime 345,000 408,645 (63,647) 1003170 61040 Holiday Pay - Sworn 1,800 1,790 10 1003170 61060 Standby Pay 70,000 78,066 (8,066) 1003170 61100 Retirement-PERS 530,000 533,401 (3,399) 1003170 61115 Retirement- Medicare 26,295 27,169 (874) 1003170 61121 State Disability Ins 485 494 (9) 1003170 61129 Cafeteria Plan 311,045 290,967 20,078 1003170 61133 Retiree Medical 91,000 91,774 (774) 1003170 61140 Life Insurance/EAP 119 120 1003170 61150 Workers' Compensation 154,215 144,567 9,648 1003170 61161 Uniform Allowance 11,687 11,686 1003170 62200 Operating Supplies 40,000 39,390 610 1003170 62290 Fuel 13,000 8,940 4,061 1003170 62410 Copier 7,000 10,153 (3,152) 1003170 63012 Contracts-Public Agencies 114,268 114,268 1003170 63050 Contracts Prof-Evid/Lab Analys 225,000 247,255 (22,255) 1003170 63051 Contr Prof-Lab Analysis-Outsid 4,232 3,700 532 1003170 63055 Contract Prof-Sex Assault Exam 30,000 31,575 (1,575) User: Merchant, Dawn Date: 03/07/2016 3 Report: GL: Budget Report for Expenses Time: 08:55:59 Ledger: GL Budget to Actual 12 :Fiscal Period Expenditures 2015 :Fiscal Year As of: 06/30/2015 Account Description Revised Budget YTD Actual Encumbrance Balance 1003170 63070 Contracts Prof-Alcohol Test 20,000 7,730 12,270 1003170 63800 Computer Operation Support 3,878 3,880 1003170 63814 Equipment Use Allowance 142 144 1003170 63816 City Wide Admin 150,329 148,013 2,312 1003170 63840 Vehicle Rental 21,046 21,048 1003170 65010 Business Expense 2,500 2,885 (384) Total Police Investigations 3,640,949 3,708,039 (67,090) 1003175 61010 Regular Salaries 347,500 348,484 (982) 1003175 61015 Salaries-Payoff 17,120 17,120 () 1003175 61030 Overtime 170,000 167,849 2,150 1003175 61040 Holiday Pay - Sworn 1,500 750 749 1003175 61060 Standby Pay 18,000 20,715 (2,715) 1003175 61100 Retirement-PERS 132,610 130,991 1,619 1003175 61115 Retirement- Medicare 7,600 7,517 81 1003175 61129 Cafeteria Plan 79,250 79,247 (2) 1003175 61133 Retiree Medical 20,835 20,987 (152) 1003175 61150 Workers' Compensation 46,000 40,999 5,000 1003175 61161 Uniform Allowance 3,155 3,152 1 1003175 62200 Operating Supplies 2,000 1,650 350 1003175 62225 Drug Buy Fund 3,000 3,000 1003175 62290 Fuel 3,000 209 2,792 1003175 63010 Contracts - Prof/Commercial 20,000 17,761 1,244 995 1003175 63800 Computer Operation Support 1,763 1,764 1003175 63816 City Wide Admin 67,810 66,766 1,046 1003175 63840 Vehicle Rental 1,773 1,772 1003175 65010 Business Expense 1,000 721 279 Total Police Special Operations Unit 943,916 931,459 1,244 11,213 1003180 61010 Regular Salaries 1,084,531 1,085,672 (1,139) 1003180 61015 Salaries-Payoff 4,353 4,353 1003180 61020 Part-Time Help 35,000 31,037 3,963 1003180 61030 Overtime 180,000 178,712 1,286 1003180 61050 Holiday Pay - Non Sworn 80,000 74,654 5,347 1003180 61100 Retirement-PERS 335,535 336,730 (1,194) 1003180 61115 Retirement- Medicare 23,000 20,024 2,977 1003180 61116 Retirement-PARS 455 455 1003180 61120 Retirement-Deferred Comp 300 300 1003180 61129 Cafeteria Plan 291,500 287,390 4,109 1003180 61133 Retiree Medical 63,450 61,391 2,057 1003180 61150 Workers' Compensation 24,000 18,576 5,425 1003180 61161 Uniform Allowance 7,715 7,448 267 User: Merchant, Dawn Date: 03/07/2016 4 Report: GL: Budget Report for Expenses Time: 08:55:59 Ledger: GL Budget to Actual 12 :Fiscal Period Expenditures 2015 :Fiscal Year As of: 06/30/2015 Account Description Revised Budget YTD Actual Encumbrance Balance 1003180 61170 Unemployment Insurance 15,431 15,431 1003180 62200 Operating Supplies 5,000 2,250 2,749 1003180 63010 Contracts - Prof/Commercial 500 279 221 1003180 63120 Maintenance Contracts 130,096 90,097 5,722 34,275 1003180 63121 Maintenance Contr-Commercial 207,893 207,767 179,137 (179,010) 1003180 63122 Maintenance Contract-Hardware 2,750 446 2,304 1003180 63800 Computer Operation Support 4,513 4,512 1003180 63814 Equipment Use Allowance 4,161 4,164 1003180 63816 City Wide Admin 155,443 152,834 2,614 1003180 64005 Tele-Software/Maint 1,791 1,792 1003180 64010 Tele-Long Dist/Line Chgs 25,000 21,158 3,842 1003180 75000 Furniture & Equipment 1,827,000 1,237,727 515,410 73,863 Total Police Communications 4,509,417 3,844,430 700,271 (35,284) 1003185 62100 Office Supplies 100 100 1003185 62200 Operating Supplies 1,000 200 800 1003185 62280 Postage 25 25 1003185 62290 Fuel 2,400 1,625 775 1003185 62400 Printing 750 750 1003185 63010 Contracts - Prof/Commercial 16,800 17,940 (1,140) 1003185 63800 Computer Operation Support 52 52 1003185 63816 City Wide Admin (23,207) (23,265) 62 1003185 64010 Tele-Long Dist/Line Chgs 3,750 3,932 (181) 1003185 65010 Business Expense 150 150 1003185 65020 Conferences/Dues 1,000 208 791 1003185 65030 Training 500 500 Total Office Of Emergency Management 3,320 687 2,634 1003195 61010 Regular Salaries 36,065 33,296 2,768 1003195 61040 Holiday Pay - Sworn 500 500 1003195 61100 Retirement-PERS 13,745 12,571 1,174 1003195 61115 Retirement- Medicare 535 522 13 1003195 61129 Cafeteria Plan 5,440 4,283 1,153 1003195 61133 Retiree Medical 5,235 4,320 914 1003195 61150 Workers' Compensation 3,205 2,746 457 1003195 61161 Uniform Allowance 302 292 10 1003195 62100 Office Supplies 300 571 (271) 1003195 62200 Operating Supplies 10,000 10,117 (116) 1003195 62290 Fuel 1,125 1,125 1003195 63816 City Wide Admin 3,892 3,853 36 1003195 65010 Business Expense 300 300 1003195 65030 Training 973 525 448 User: Merchant, Dawn Date: 03/07/2016 5 Report: GL: Budget Report for Expenses Time: 08:55:59 Ledger: GL Budget to Actual 12 :Fiscal Period Expenditures 2015 :Fiscal Year As of: 06/30/2015 Account Description Revised Budget YTD Actual Encumbrance Balance Total Police Community Volunteers 81,617 73,104 8,514 1003200 91416 Transfers out 18,902 18,900 1003200 63010 Contracts - Prof/Commercial 1003200 63100 Parts & Service 80,000 63,843 16,155 1003200 63120 Maintenance Contracts 150,110 120,008 10,032 20,069 1003200 63816 City Wide Admin 29,398 29,225 176 1003200 64005 Tele-Software/Maint 43,002 43,000 1003200 64010 Tele-Long Dist/Line Chgs 5,000 6,188 (1,188) 1003200 64015 Tele-Mobile/Pagers 30,000 38,417 (8,417) 1003200 64100 Electricity 177,000 171,939 5,060 1003200 64200 Gas 48,000 20,215 27,785 1003200 64400 Sewer 694 694 Total Police Facilities Maintenance 582,106 512,432 10,032 59,642 1003320 91214 Transfers out 505,688 435,773 69,915 Total Animal Control 505,688 435,773 69,915 Total General Fund 33,523,681 32,126,395 799,463 597,824 User: Merchant, Dawn Date: 03/07/2016 6 Report: GL: Budget Report for Expenses Time: 08:55:59  FY15 Code Enforcement Measure C Expenditures Code Enforcement FY 15 Expenditures Expenditures: Deputy Director Staff Time & Full Time Code $43,472 Enforcement Officer staff time Contract Code Enforcement Officer 68,407 Computer Equipment 806 Total Expenditures $112,685  Ledger: GL City of Antioch Fiscal Year: 2015 GL Transactions by Date Range Posting Debit Credit Net Date Reference Vendor ID Transaction Description Amount Amount Amount Account: 1005140 - 63026 CD Code Enforcement Contracts - Measure C 10/16/2014 19149 09/25/2014V06460 CONSULTING SER OH 11,200.00 0.00 11,200.00 11/20/2014 19575 10/31/2014V06460 CONSULTING SER OH 11,900.00 0.00 11,900.00 12/11/2014 19901 11/24/2014V06460 PROFESSIONAL S OH 10,220.00 0.00 10,220.00 01/08/2015 20220 12/26/2014V06460 CONSUTLING SER OH 3,255.00 0.00 3,255.00 02/06/2015 20467 01/19/2015V06460 CONSULTING SER OH 2,642.50 0.00 2,642.50 03/20/2015 32 02/19/2015V06460 PROFESSIONAL S OH 3,850.00 0.00 3,850.00 04/03/2015 21162 03/19/2015V06460 CONSULTING SER OH 245.00 0.00 245.00 06/12/2015 55896124 05/14/2015V01261 COMPUTER EQUIP OH 726.71 0.00 726.71 06/12/2015 55896124 05/14/2015V01261 HP 5Y NEXTBUSD OH 79.20 0.00 79.20 06/19/2015 21622 04/23/2015V06460 PROFESSIONAL S OH 10,797.50 0.00 10,797.50 06/26/2015 21994 05/26/2015V06460 PROFESSIONAL S OH 11,322.50 0.00 11,322.50 06/26/2015 22288 06/16/2015V06460 PROFESSIONAL S OH 2,975.00 0.00 2,975.00 Total for Account: 1005140 - 63026 69,213.41 0.00 69,213.41 Total for Org Key: 1005140 69,213.41 0.00 69,213.41 Total for Report: 69,213.41 0.00 69,213.41 This is a listing of the invoices paid for contract Code Enforcement Services and computer purchase for Code Enforcement for fiscal year 2015. User: DAWNM Page: 1 Current Date: 08/14/2015 Report: GL_BA_TRANS_COA_DD Current Time: 15:08:08 ATTACHMENT 4 P. 4 ATTACHMENT 4 P. 5 ATTACHMENT 4 P. 8 ALLAN CANTANDO Chief of Police CITY COUNCIL REPORT 2015 PART 1 CRIME  PART 1 CRIME STATISTICS 2014 vs. 2015 2014 2015 #Change %Change Total Total 2014 - 2015 2014 - 2015 *HOMICIDE 9 7 -2 -22.2% RAPE 54 53 -1 -1.9% ROBBERY 320 280 -40 -12.5% AGGRAVATED ASSAULT 466 431 -35 -7.5% TOTAL VIOLENT CRIME 849 771 -78 -9.2% BURGLARY 1317 862 -455 -34.5% THEFT 1850 2026 176 9.5% AUTO THEFT 1023 1024 1 0.1% TOTAL PROPERTY CRIME 4190 3912 -278 -6.6% TOTAL PART 1 CRIME 5039 4683 -356 -7.1% ARSON 43 36 -7 -16.3% ADULT ARRESTS 3583 4320 737 20.6% JUVENILE ARRESTS 719 637 -82 -11.4% TOTAL ARRESTS 4302 4957 655 15.2% *Murder & Nonnegligent Manslaughter as reported in FBI UCR tables  PART 1 CRIME COMPARISON 2012 - 2015 PART 1 CRIME 2012 - 2015 6000 5825 5386 5039 5000 4757 4683 4440 4190 3912 4000 VIOLENT 3000 PROPERTY PART 1 TOTAL 2000 1068 946 1000 849 771 0 2012 2013 2014 2015  UCR REPORTED PART 1 CRIME / CLEARANCES 2011 – 2015 2011 2012 2013 2014 2015 *2014 Nat'l Clearance Rate HOMICIDE 5 10 12 9 7 CLEARANCE 6 6 6 5 8 Clearance Rate 120% 60% 50% 56% 114% 63.7% RAPE 21 29 25 59 53 CLEARANCE 11 12 9 23 16 Clearance Rate 52% 41% 36% 39% 30% 35.3% ROBBERY 290 372 352 320 280 CLEARANCE 88 109 92 81 74 Clearance Rate 30% 29% 26% 25% 26% 29.1% AGR ASSAULT 502 657 557 466 431 CLEARANCE 257 305 267 218 220 Clearance Rate 51% 46% 48% 47% 51% 53.5% BURGLARY 1,335 1741 1351 1317 862 CLEARANCE 98 117 95 63 65 Clearance Rate 7% 7% 7% 5% 8% 12.3% THEFT 1,571 1920 1872 1850 2026 CLEARANCE 368 361 251 241 220 Clearance Rate 23% 19% 13% 13% 11% 21.4% MVTHEFT 967 1094 1217 1023 1024 CLEARANCE 103 112 129 131 129 Clearance Rate 11% 10% 11% 13% 13% 11.1% ARSON 56 51 61 43 36 CLEARANCE 7 4 6 8 6 Clearance Rate 13% 8% 10% 19% 17% 23.1% *https://www.fbi.gov/about-us/cjis/ucr/crime-in-the-u.s/2014/crime-in-the-u.s.- 2014/tables/table-25 Cities (100,000 - 249,999) BUREAU OF SUPPORT SERVICES  VOLUNTEER PROGRAM 2015 •APD Volunteers have worked a total of 11,093.32 hours Field Services 8779.60 Investigations 232.58 Professional Standards 13.39 Records 2067.75 •The value of the work provided is: *$258,363.42 •Decoy Patrol Car Program is functioning 6 days a week. * Based on $23.29 an hour  ANIMAL SERVICES KENNEL STATISTICS 2015 INTAKES OUTCOMES CAT DOG OTHER TOTAL CAT DOG OTHER TOTAL TOTAL 1583 1864 188 3635 ADOPTION 489 544 24 1,057 EUTH 272 348 11 631 ANIMALS ADOPTED FOSTER 159 100 3 262 RESCUE 387 427 30 844 CAT DOG OTHER TOTAL RTO 14 397 1 412 ADOPTED 489 385 22 896 OTHER 278 113 115 506 TOTAL 1599 1929 184 3712 Animals on hand on Dec 31, 2015 – 150 2015 Animal Control Calls for Service – 2,674 58 Volunteers worked 3,446 Hours *Value of work provided: $80,257.34 * Based on $23.29 an hour  SPECIAL OPERATIONS UNIT 2015 # Arrests 105 Consensual Contacts 5 Search Warrants 29 Probation/Parole Searches 28 PRCS 37 Guns Seized 23 Marijuana Grows 7 Marijuana (Plants) Seized 4107 Marijuana (Processed) Seized 2328.9 g Meth Seized 3190.8g Cocaine Seized 3378.9g Heroin Seized 157.7g Ecstasy Seized 158 Prescription Drugs (grams) 35  FUGITIVE APPREHENSION 2015 TOTAL OPERATIONS: 14 Cases Involved: 14 # Arrests: 14 Charges: 4 – PC 187 1 – PC 206, PC 209 1 – PC 211 1 – PC 245(a)(2) 1 – PC 503 1 – PC 11379 1 – PC 182 / AB109 VIOLATION 1 – Parolee at Large 3 – Warrant  SPECIALIZED UNITS INVESTIGATION CALL-OUTS 2015 #CALL-OUTS – 14 7 – Homicide 4 – Protocol 2 – Robbery/Kidnap/Hostage 1 – Suspicious Death/Accidental  SWAT CALL-OUTS 2015 TOTAL OPERATIONS: 5 1 – Hostage Rescue 1 – Search Warrant (High Risk Residential) 3 – Search Warrants (Outside Assist) BUREAU OF FIELD SERVICES  CALLS FOR SERVICE 2014 vs. 2015 PRIORITY 2014 2015 %CHANGE 1 8,319 8,124 -2.3% 2 38,181 39,116 2.4% 3 26,496 28,649 8.1% 4 4,772 4,740 -0.7% 5 2,639 2,888 9.4% TOTALS 80,407 83,517 3.9% HOW REC'D 2014 2015 %CHANGE OFFICER ON-VIEW 9801 12648 29.0% PHONE 70241 70316 0.1% *OTHER 365 553 51.5% TOTALS 80407 83517 3.9% *Calls For Service which usually are reported at the Station, via teletype or other non-typical means.  CALL RECEIVED to OFFICER ARRIVED Priority 1 Response Times AVG Rec'd to 2013-2014-2015 Comparison Year Arr 2013 00:10:30 0:14:24 2014 00:10:36 2015 00:10:06 0:12:58 0:11:31 0:10:05 0:08:38 0:07:12 0:05:46 0:04:19 0:02:53 0:01:26 0:00:00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2013 Priority 1 Calls 2014 Priority 1 Calls 2015 Priority 1 Calls  TRAFFIC STATISTICS 2014 vs. 2015 TRAFFIC CALLS FOR SERVICE CLOSE CLASS 2014 2015 %CHANGE ACCIDENT – NO INJURY 1,274 1,239 -2.7% ACCIDENT – WITH INJURY 251 288 14.7% DUI - MISDEMEANOR 197 203 3.0% OTHERS 38 78 105.3% DUI - FELONY 6 6 0.0% TOTAL 1,766 1,814 2.7% 2014 2015 %CHANGE TRAFFIC FATALITIES 3 6 100.0%  K-9 PROGRAM 2015 425 Deployments 139 Arrests 21 Physical Apprehensions 2 Demonstrations The Antioch Police Department currently has 5 certified working teams. Officer Ramirez was recently selected as our sixth K9 handler. He and his K9 partner will attend the basic handler’s school once the K9 is purchased.  RESERVES 2015 3 Reserve officers participated in Field Services functions, Special Events, Vehicle Abatement, Homeless Encampment issues, High School Graduation traffic control and Special Details. They worked a total of 1310 hours in 2015. CRIME SUPPRESSION DETAILS 2015 #OPERATIONS 71 #CASES Involved 253 #ARRESTED 323 #GUNS SEIZED 17 #Enforcement Contacts 1476 # Citations 308 *Numbers are based upon current data entered at time of report generation. CURRENT STAFFING LEVELS  STAFFING 102 Authorized Sworn positions including the Chief 92 Full-time positions are filled. 1 Per-Diem Command Staff 2 Recruits in the academy are set to graduate March 18, 2016. 4 Recruits began the academy on January 11, 2016. RECRUITMENTS AND HIRING 1 Lateral is in pre-background paperwork process. 5 Entry level applicants are in pre-background paperwork process. Police recruitments remain open. CSO applications are being processed for the 5 open positions.  SWORN POLICE OFFICER STAFFING 11/01/2013 – 01/05/2016 Separations Net Change in Number of Staffing Hires Total Number Retirements Resignations Terminations Levels of Separations Sworn Police 33 14 6 4 24 9 - There are 2 Police Trainees who are scheduled to graduate the Academy on 03/18/2016. - There are 4 Police Trainees who began the Academy on 01/11/2016. Data provided by City of Antioch Human Resources Department  POLICE DEPARTMENT RECRUITMENT 2015 NUMBER OF INVITED TO PLACED ON TYPE OF RECRUITMENT APPLICANTS ORAL BOARDS ELIGIBILTY LIST Lateral 44 14 10 Academy Graduate/Student* 220 39 18 Police Trainee * 1130 154 66 TOTAL 1216 185 79 * Two additional group of applicants applied in the time frame listed, but are still completing the process and are not included in the numbers above. Data provided by City of Antioch Human Resources Department NEW DEVELOPMENTS PROMOTIONS NEW HIRES CANDY GIVE-AWAY HOLIDAY FOOD DRIVE 2015 CITIZENS ACADEMY Questions?