City Council Meeting

Meeting location: City of Apache Junction, Arizona City Council Chambers at City Hall 300 E Superstition Blvd Agenda Apache Junction, AZ 85119 City Council Meeting www.ajcity.net Ph: (480) 982-8002 Tuesday, September 2, 2014 7:00 PM City Council Chambers A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE C. ROLL CALL D. CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items. These may include, but are not limited to, acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing. The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting. Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 1. 14-407 Acceptance of agenda. Consideration and action. 2. 14-408 Approval of minutes of regular meeting of August 19, 2014. Consideration and action. 3. 14-417 Consideration of proposed contract with Visus, Inc. for PWC2013-10 Pueblo del Sol Roadway Improvements - Phase 1 in an amount not to exceed $269,550.00. Staff respectfully requests approval of this item. Consideration and action. 4. 14-418 Consideration of proposed Resolution No. 14-35, authorizing the city to enter into an intergovernmental agreement with Arizona Department of Transportation for a citywide Intelligent Traffic System study in an amount of $21,550.00. Staff respectfully requests approval of this item. Consideration and action. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards, presentations from other organizations, proclamations issued by the mayor, and acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or donated funds are permitted at this time. City of Apache Junction, Arizona Page 1 Printed on 8/28/2014 City Council Meeting Agenda September 2, 2014 5. 14-385 Presentation of checks to Mayor John Insalaco and Police Chief Thomas E. Kelly by representatives of VFW Post 7968 and Superstition Mountain VFW Post 9399 for the purchase of uniforms for the Apache Junction Police Department's Honor Guard. Presentation. 6. 14-409 Proclamation designating September 22 through September 26, 2014 as National Guard and Reserve Week. Volunteer Ed Mangon will be in attendance to receive the proclamation. Presentation. 7. 14-410 Proclamation designating October 5 through October 12, 2014 as A Week Without Violence. A Week Without Violence is a community advocacy event empowering children and families to promote a culture of peace and nonviolence making the community a better place for all. Presentation. F. ANNOUNCEMENT OF CURRENT EVENTS The mayor or any member of council may at this time present a brief summary of current events. However, no discussion shall take place on such items except for clarifying comments related to substance, time and location. G. CITY MANAGER'S REPORT The city manager, members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city. There shall however be no discussion at this time except for clarification inquiries. 8. 14-355 City manager's report. Presentation. 9. 14-402 Bryant Powell, Assistant City Manager, will introduce Larry Kirch, new city of Apache Junction Development Services Director. Presentation and discussion. 10. 14-386 Presentation by and discussion with Dr. Chad Wilson, Superintendent of Schools, Apache Junction Unified School District, regarding the facts of the override. Presentation and discussion. H. PUBLIC HEARINGS Public hearings required by applicable law shall be conducted by the council and any person shall be given the opportunity to speak. All remarks shall be addressed to the council as a whole and not to any member thereof. Such remarks shall be limited to five (5) minutes unless additional time is granted by the mayor. This time limitation shall not apply to applicants and their agents appearing before the council. City of Apache Junction, Arizona Page 2 Printed on 8/28/2014 City Council Meeting Agenda September 2, 2014 11. 14-419 Consideration of proposed Resolution No. 14-26, declaring that portions of public roadway easements located on Fourteenth Avenue from Wagon Wheel Road to Goldfield Road, and described in extinguishment case EX-14-26, are no longer necessary for public use as public roadway easements and are hereby extinguished as present and future public right-of-way; and authorizing acceptance of dedication of public right-of-way fronting 1470 South Goldfield Road. Staff respectfully requests approval of this item. Consideration and action. 12. 14-421 Consideration of proposed Resolution No. 14-25, declaring that portions of public roadway easements located in the East half of the Northeast Quarter of Section 27, and described in extinguishment case EX-14-25, are no longer necessary for public use as public roadway easements and are hereby extinguished as present and future public right-of-way; and authorizing acceptance of dedication of public right-of-way fronting 1132 and 1238 South Goldfield Road, and at the rear of 1111 South Wagon Wheel Road. Staff respectfully requests approval of this item. Consideration and action. 13. 14-415 Application for a special event liquor license for Community Alliance Against Family Abuse for October 25, 2014 at 3301 S. Goldfield, Apache Junction. The next step in the procedure is for the council to hold a public hearing on the application and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control. Consideration and action. 14. 14-416 Presentation, discussion and council direction to staff on the extension of the current .2% city sales tax and an additional .2% sales tax dedicated to fund roadway maintenance and repairs. Consideration and action. I. OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. J. NEW BUSINESS The council shall consider any business not yet considered. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. City of Apache Junction, Arizona Page 3 Printed on 8/28/2014 City Council Meeting Agenda September 2, 2014 15. 14-406 Presentation and discussion on the city's request for proposals for PR14-03 Landscape Maintenance for Renaissance Point, Arroyo Verde, Phelps Drive Phase I and Phase II, Ironwood Cove, Royal Palm Road, Ironwood Drive and US 60 Exit, Goldfield Road and US 60 Exit, Tomahawk Road and US 60 Exit, Idaho Road and US 60 Exit, Plaza Drive, Old West Highway Median, and North Apache Trail. The current contract is expiring and staff is recommending entering into an agreement with the lowest bidder's base bid, including a 10% contingency, for a period of one (1) year with the option to renew with three (3) additional one-year periods. Presentation and discussion. K. COUNCIL DIRECTION TO STAFF This item allows the mayor and city council to direct staff on specifically listed matters. L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES 16. 14-331 Executive Session at 5:45 P.M. and Work Session at 7:00 P.M. for Monday, September 15, 2014. 17. 14-332 Executive Session at 5:45 P.M. for Tuesday, September 16, 2014. Other meetings if necessary. M. CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business that are not listed on the agenda. All speakers must have already submitted a written “Request to Speak” form to the city clerk no later than the conclusion of the city manager’s report portion of the agenda. If there is a group speaking on the same item, they should select a spokesperson. All such remarks shall be addressed to the council as a whole and not to any member thereof. The mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act. The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion: 1) respond to criticism by a speaker; 2) ask the city manager to review a matter; 3) ask the city manager to place the matter on a future agenda. Each speaker must approach the podium, speak into the microphone, provide their name and address. There is a three (3) minute time limit per speaker. N. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd, Apache Junction, AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. If any person with a disability needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0095 (TDD) at least 72 hours prior to the scheduled time. City of Apache Junction, Arizona Page 4 Printed on 8/28/2014