City Council Meeting

Meeting location: City of Apache Junction, Arizona City Council Chambers at City Hall Meeting Minutes 300 E. Superstition Blvd Apache Junction, AZ City Council Meeting 85119 www.ajcity.net Ph: (480) 982-8002 Tuesday, November 3, 2020 7:00 PM City Council Chambers A. CALL TO ORDER Mayor Serdy called the council meeting to order at 7:00 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Wilson gave the invocation and Councilmember Schroeder led the meeting attendees in the Pledge of Allegiance. C. ROLL CALL Present: 7- Mayor Serdy Vice Mayor Wilson Councilmember Barker Councilmember Evans Councilmember Rizzi Councilmember Schroeder Councilmember Struble Staff in Attendance: Bryant Powell, City Manager Matt Busby, Assistant City Manager Joel Stern, City Attorney Jennifer Pena, City Clerk Al Bravo, Public Information Officer Thomas Kelly, Chief of Police Troy Mullender, Police Commander Kent Fowler, Police Officer Liz Riley, Human Resources Director Heather Hodgman, Administrative Services Manager Dana Martin, Tax Auditor Kelly Martin, Park Ranger Supervisor Riley King, Parks & Recreation Management Analyst Jill Bright, Deputy City Clerk (remotely) D. CONSENT AGENDA Councilmember Barker moved, seconded by Councilmember Schroeder to accept the consent agenda, to approve the minutes of October 20, 2020 and to approve Resolution No. 20-37 authorizing the city to enter into an intergovernmental agreement with Ak-Chin Indian Community for grant funding in the amount of $60,571.97 for the purchase of ten (10) hand held radios from Motorola Solution. City of Apache Junction, Arizona Page 1 City Council Meeting Meeting Minutes November 3, 2020 1. 20-544 Consideration of acceptance of agenda. 2. 20-543 Consideration of approval of minutes of the regular meeting of October 20, 2020. 3. 20-535 Consideration of approval on proposed Resolution No. 20-37 authorizing the city to enter into an intergovernmental agreement with Ak-Chin Indian Community for grant funding in the amount of $60,571.97 for the purchase of ten (10) hand held radios from Motorola Solution. Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember Struble No: 0 E. AWARDS, PRESENTATIONS AND PROCLAMATIONS 4. 20-483 Presentation of 35-year Service Award to Troy Mullender of the Police Department. Chief Thomas Kelly shared stories of Commander Mullender over the last 35 years. City Manager Bryant Powell thanked Commander Troy Mullender for his 35 years of service to the city and presented him a service award. Commander Mullender shared that it has been his privilege to serve the City of Apache Junction and introduced and thanked his family for all their support and sacrifices which enabled him to work different shifts over the years. It would have been much harder without the support of his family. F. ANNOUNCEMENT OF CURRENT EVENTS 5. 20-542 Announcement of current events from mayor and councilmembers. Councilmember Struble shared that the deadline for graduating students who received gift cards is December 31st and encouraged graduates to use them. The 3rd annual prayer walk is January 9th. Project Showers is happening again this Sunday at the Salvation Army. AJ Open Mic Night is this Friday night at Table of Grace Church. The last audition for Kids Idol is this Thursday night at 6:00pm. Councilmember Evans shared that this Saturday is the extension of the AJ Community Development Corporation's median improvement project and they are looking for volunteers to help. Vice Mayor Wilson thanked all those who have voted and is proud to be apart of this country. Mayor Serdy commended the Police Department for seizing a large amount of drugs during a routine traffic stop and keeping them off the street. He encouraged the community to be respectful of the election results. G. CITY MANAGER'S REPORT City of Apache Junction, Arizona Page 2 City Council Meeting Meeting Minutes November 3, 2020 6. 20-541 City Manager's Report. City Manager Bryant Powell shared that the Halloween Boo-Thru event was a huge success with over 20 businesses and over 800 children participating. Mr. Powell thanked the Police Department for getting a large amount of drugs off the street during a routine traffic stop. He reminded the community about the free local COVID testing that is being offered. H. PUBLIC HEARINGS I. OLD BUSINESS J. NEW BUSINESS 7. 20-554 Presentation, discussion and consideration of approval of entering into an agreement with Interstate Mechanical Corporation to perform heating, ventilation and air conditioning services and repair to city building facilities for a period of five (5) years with the option to renew for an additional five (5) years. Councilmember Barker moved, seconded by Vice Mayor Wilson that the agreement with Interstate Mechanical Corporation for heating, ventilation and air conditioning services and repairs for city building facilities for a period of 5 years with the option to renew for an additional 5 years, in the amount of $62,288.00 annually, be approved. Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember Struble No: 0 Administrative Services Manager Heather Hodgman reported that the city received 6 proposals from vendors for HVAC maintenance, services and repairs for approximately 168 units through the city's 11 municipal building facilities. Ms. Hodgman summarized the analysis conducted on all bids received and explained that scoring is independent of price quoted and in response to a question from Councilmember Schroeder stated that the city currently did not have a service contract on the units. 8. 20-556 Presentation, discussion and consideration of approval of entering into an agreement with Goodmans, Inc., dba Goodmans Interior Structures to install seven (7) new workstations, seven (7) chairs, meeting area, storage/filing cabinets, counter space for printers and radio charging station and up fitting the supervisors office in the 911-dispatch center in the amount not to exceed $88,138.85. Vice Mayor Wilson moved, seconded by Councilmember Rizzi that the agreement with Goodmans Interior Structures for installation of new work stations and other office furniture required for the 911 Dispatch Center in the amount of $88,138.85 plus a 10% contingency amount of $8,813.89 for a total not to exceed $96,952.74 be approved. Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember Struble No: 0 Administrative Services Manager Heather Hodgman reported that the city's 911 dispatch center City of Apache Junction, Arizona Page 3 City Council Meeting Meeting Minutes November 3, 2020 will be undergoing renovations this fiscal year which includes new workstations for the telecommunications staff and supervisor. The staff will receive 7 workstations with height adjustable tables, 8 chairs, 1 meeting area with a mobile table, storage/filing cabinets, counter space for printers and a radio charging station. The supervisor's office will receive an adjustable height table, desk, 2 guest chairs, a table and a storage tower. Ms. Hodgman shared pictures of what the work stations will look like. Councilmember Barker asked where this money is coming from. Ms. Hodgman replied that it was budgeted for out of general fund. Councilmember Struble asked if the remodel will allow for future staff growth. Chief Kelly replied that for now it will allow for 3 more staff members. 9. 20-560 Presentation, discussion and consideration of approval of entering into an agreement with CORE Construction Corporation for the remodel of the Police Department 911 dispatch center to include but not limited to the demolition; new enclosure; interior finishes; window coverings; signage; fire sprinkler systems; plumbing systems; mechanical controls; mechanical systems; electrical systems; fire alarm; structural cabling and security/access control. Two alternative options to the remodel is to replace the existing concrete patio and replace it with new sloped concrete with a drain and/or restroom renovation per ADA requirements. Staff recommends entering into an agreement with CORE Construction Corporation for the remodel of the Police Department 911-dispatch center in the amount not to exceed $428,794. Councilmember Barker moved, seconded by Vice Mayor Wilson that the agreement with CORE Construction Corporation for the remodel of the Police Department 911 dispatch center in the amount not to exceed $428,794.00 be approved. Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember Struble No: 0 Administrative Services Manager Heather Hodgman reported again that the police department's 911 dispatch center will be going under a remodel this year and she described the scope of work to be completed. The remodel is anticipated to begin in early December 2020 and to be completed by March 2021. K. COUNCIL DIRECTION TO STAFF L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES 10. 20-540 Executive Session at 6:00 P.M. and Work Session at 7:00 P.M. for Monday, November 16 and Tuesday November 17, 2020 be held in the city council conference room and city council chambers located at 300 E. Superstition Boulevard, Apache Junction, Arizona, respectively; and other meetings if necessary. Councilmember Barker moved, seconded by Councilmember Evans that an Executive Session at 6:00 P.M. and Work Session at 7:00 P.M. for Monday, November 16, 2020 and that an Executive Session at 6:00 P.M. and Work Session at 7:00 P.M. for Tuesday, November 17, 2020 be held in the city council conference room and city council chambers located at 300 E. Superstition Boulevard, City of Apache Junction, Arizona Page 4 City Council Meeting Meeting Minutes November 3, 2020 Apache Junction, Arizona, respectively; and other meetings if necessary. Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember Struble No: 0 M. CALL TO PUBLIC N. ADJOURNMENT Mayor Serdy adjourned the council meeting at 7:45 pm. ACCEPTED THIS DAY OF , 2020, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS DAY OF , 2020. _________________________ JEFF SERDY Mayor ATTEST: ______________________ JENNIFER PEÑA City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the __________ day of _____________________, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2020. ________________________ JENNIFER PEÑA City Clerk City of Apache Junction, Arizona Page 5