City Council Meeting

Meeting location: City of Apache Junction, Arizona City Council Chambers at City Hall Meeting Minutes 300 E. Superstition Blvd Apache Junction, AZ City Council Meeting 85119 apachejunctionaz.gov Ph: (480) 982-8002 Tuesday, September 7, 2021 7:00 PM City Council Chambers A. CALL TO ORDER Mayor Wilson called the meeting to order at 7:03 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Rizzi gave the invocation and Councilmember Schroeder led the meeting attendees in the Pledge of Allegiance. C. ROLL CALL Present: 7- Mayor Wilson Vice Mayor Rizzi Councilmember Evans Councilmember Schroeder Councilmember Biggs Councilmember Nesser Councilmember Gremmel Staff in Attendance: Bryant Powell, City Manager Matt Busby, Assistant City Manager Joel Stern, City Attorney Jennifer Pena, City Clerk Thomas Kelly, Police Chief Al Bravo, Public Information Officer Heather Hodgman,Administrative Services Manager J.J. Underwood, Recreation Coordinator Jamie Sullivan, Recreation Superintendent D. CONSENT AGENDA Yes: 7- Mayor Wilson, Vice Mayor Rizzi, Councilmember Evans, Councilmember Schroeder, Councilmember Biggs, Councilmember Nesser and Councilmember Gremmel No: 0 Vice Mayor Rizzi moved, seconded by Councilmember Schroeder to accept the consent agenda as presented. 1. 21-417 Consideration of acceptance of agenda. City of Apache Junction, Arizona Page 1 City Council Meeting Meeting Minutes September 7, 2021 2. 21-418 Consideration of approval of minutes of the regular meeting of August 17th, 2021. 3. 21-435 Consideration of approval of Award of Contract to Cactus Asphalt for the crack sealing of select city streets; this project was presented and discussed as part of the Fiscal Year 2022 CIP & Street Maintenance Plan at the July 6, 2021 city council meeting. Work is planned for October / November, 2021 and would be through the Pinal County cooperative job order Contract No. 175923 in the amount of $194,168.37, plus a 10% contingency for unforeseen change orders in the amount of $19,416.83, for a total project cost not to exceed $213,585.20. 4. 21-436 Consideration of Resolution No. 21-35 on the second amendment to an Intergovernmental Agreement with Pinal County defining responsibilities of each party for the road maintenance of Superstition Mountain Drive, South Mountain View Road and Southern Avenue. 5. 21-438 Consideration of Resolution No. 21-37 authorizing the submission of application to the Gila River Indian Community for five mobile radios. 6. 21-440 Consideration of Resolution No. 21-38, a resolution of the Mayor and City Council of the City of Apache Junction, Arizona, declaring as a public record and amending a certain document filed with the City Clerk entitled "City of Apache Junction Classification Plan for Fiscal Year 2021-2022" to amend the position of Principal Engineer. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS 7. 21-383 Presentation of 25-year Service Award to Stephanie Greene, of the Apache Junction Library. Mayor Wilson recognized Stephanie Greene for her 25 years of service to the city. Pam Harrison, Library Director spoke on the accomplishments Ms. Greene has achieved over the 25 years. City Manager Bryant Powell then asked Stephanie Green to join him. He stated he has known Ms. Greene a very long time and she is a pillar in the community. She developed the youth program and LibraryCon. She has a tremendous wealth of information about the community as a whole and is frequently sought after for her knowledge. Mr. Powell presented Stephanie with a certificate and plaque for her years of service. 8. 21-432 Presentation of proclamation designating September 17th - 23rd as Constitution Week. Mayor Wilson proclaimed September 17th through the 23rd as Constitution Week and presented the proclamation to Karen Barks, representative of the Daughters of the American Revolution. 9. 21-444 Presentation of proclamation recognizing September 1st as Second Responders Day. Mayor Wilson proclaimed September 1 as Second Responders Day and presented the proclamation to J.J. Underwood, Recreation Coordinator of the city's Parks and Recreation department. City of Apache Junction, Arizona Page 2 City Council Meeting Meeting Minutes September 7, 2021 F. REGIONAL INTERGOVERNMENTAL UPDATES 10. 21-419 Brief summary of intergovernmental updates from mayor and councilmembers. Councilmember Evans shared that the AJ CDC will hold their "Make a Difference Day" event on October 9th. There are several projects slated for that day and volunteers can sign up through the CDC's website or there is a link on city website to the AJ CDC website. Mayor Wilson announced the city council attended the League of Arizona Cities and Towns Annual Conference last week. There was a tremendous amount of information and insight shared on a variety of issues. He shared information about a horrific accident between an automobile and 2 horses and riders. He wished to remind everyone that nighttime riding can be a risky outing and measures should be taken to increase the visibility of the horses and riders during these rides. He announced the Superstition Horseman's Association will be seeking a partnership with the city to provide reflective devices to riders and their horses. Vice Mayor Rizzi announced she and Councilmember Evans were recognized at the League Conference for their 8 years of service on the city council. G. CITY MANAGER'S REPORT 11. 21-420 City Manager's Report. City Manager Bryant Powell read a letter of appreciation from a resident regarding the Multi-Gen Center. The letter touched on the extra measures the city takes in maintaining a variety of classes that are available, keeping the exercise equipment clean and in great condition and the amazing customer service the staff at the Multi-Gen Center provide. Mr. Powell spoke of another letter from an individual who received a code compliance violation notice. The resident was thankful for the assistance of code enforcement officer Kimberly Wilson. With the assistance of Ms. Wilson the resident was able to address the issues and no longer is in violation of city codes. Mr. Powell then introduced the new Superstition Fire District Chief John Whitney. Mr. Whitney provided some background on his service over the years in the valley. He also presented two FIDO bags that were purchased with the funds received from the Superstition Horseman's Association. Mr. Powell then introduced Executive Director Trinity Cole from Genesis Project who provided a brief update on all the services they provide and the past year's activity. 12. 21-423 Presentation and update from Genesis Project. Executive Director Trinity Cole provided a brief update on the work the Genesis Project has conducted over the year. City of Apache Junction, Arizona Page 3 City Council Meeting Meeting Minutes September 7, 2021 - Provide hot meals on average of 137/day - Shower vouchers which they purchase from the city - Provide clothing - Hydration all year round - Employment training - Assist in filing for unemployment and other benefits They have a library, computer access, an on-site mentor, mail service, an on-site nurse, and a community resource center. The community can continue their support by: - Advocating for those in need - Donate funds and receive a tax deduction - Provide services from their business that those at Genesis need - haircuts, dental etc. - Volunteer Contact information for Genesis Project: PH: 480-225-7757 email: genesisprojectaz@gmail.com 13. 21-421 Announcement of current events. Public Information Officer Al Bravo presented the following current events: - Saturday, September 11th will mark the 20th Anniversary of 9-11. At 8:46 a.m. there will be a memorial at Veterans Memorial Gazebo where a 9-11 Memorial Plaque will be dedicated. - Constitution Day Event on Saturday, September 18th from 4-7 p.m. at Flat Iron Park. - Founders Centennial Celebration is a few months away. The committee meets at the Library on the second and fourth Wednesdays of the month. H. PUBLIC HEARINGS I. OLD BUSINESS J. NEW BUSINESS 14. 21-416 Presentation, discussion and consideration of entering into an agreement with Advanced Chemical Transport, Inc for the November 2021 and March 2022 household hazardous waste events in the amount of $80,000. Vice Mayor Rizzi moved, seconded by Councilmember Nesser to approve the agreement with Advance Chemical Transport for the household hazardous waste event in the amount of $80,000 be approved. Yes: 7- Mayor Wilson, Vice Mayor Rizzi, Councilmember Evans, Councilmember Schroeder, Councilmember Biggs, Councilmember Nesser and Councilmember Gremmel No: 0 Administrative Services Manager Heather Hodgman provided a recap of the agreement the city has with Pinal County. Pinal County agreed to contribute $10,000 per event up to a maximum of $20,000 to reimburse the city in allowing county residents to participate in the Household City of Apache Junction, Arizona Page 4 City Council Meeting Meeting Minutes September 7, 2021 Hazardous Waste Event. The contract before council is the contract with Advanced Chemical Transport for the collection, hauling and disposal of those materials dropped of during the event. Residents can drop off white goods, document shredding, tires, electronic recycling and hazardous material during the household hazardous events. The next events are scheduled for Saturday, November 13, 2021 and Saturday, March 5, 2022 from 8:00 a.m. to 12:00 p.m. 15. 21-439 Discussion on amendments to the Apache Junction City Code, Volume 1, Chapter 5, Municipal Court. Judge LaSota stated he would like Council's approval to hire an Associate Magistrate who would be an attorney, that would work no more than 19 hours per week on average. He stated the position does not warrant a full time employee. He would also like to hire a Judicial Assistant to replace the Management Analyst vacant position. He would like Council to appoint this person as a non-attorney Associate Magistrate. The Judicial Assistant would have limited powers and roles when acting as the Associate Magistrate, when the official Associate Magistrate is unavailable. This would require a change to Volume I of the city code, Chapter 5, Municipal Court, to allow the presiding magistrate the ability to recommend for appointment to council a part-time associate magistrate as well as a judicial assistant. The judicial assistant who will, in the absence of the associate magistrate and presiding magistrate, handle limited criminal matters such as initial appearances, arraignments, plea agreements and uncontested matters, and on occasion will handle civil traffic and other civil matters. The code amendment also eliminates the reference of a pro-tem magistrate since they are only authorized under Arizona law to adjudicate superior court and justice of the peace cases. K. COUNCIL DIRECTION TO STAFF L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Councilmember Evans moved, seconded by Councilmember Schroeder to 16. 21-422 Executive Session at 6:00 P.M. for Monday, September 20th and Executive Session at 6:00 P.M. for Tuesday, September 21st in the city council conference room located at 300 E. Superstition Boulevard in Apache Junction, Arizona and other meetings scheduled if necessary. Councilmember Evans moved, seconded by Councilmember Schroeder that an Executive Session at 6:00 P.M. for Monday, September 20 and Tuesday, September 21, 2021 be held in the city council conference room located at 300 E. Superstition Boulevard in Apache Junction, AZ, and other meetings be scheduled if necessary. Yes: 7- Mayor Wilson, Vice Mayor Rizzi, Councilmember Evans, Councilmember Schroeder, Councilmember Biggs, Councilmember Nesser and Councilmember Gremmel No: 0 City of Apache Junction, Arizona Page 5 City Council Meeting Meeting Minutes September 7, 2021 M. CALL TO PUBLIC Darryl Cross, resident of Apache Junction spoke on equine safety for the community. They would like to see horse and rider have reflective devices during nighttime riding and they will be working on providing these through a community outreach effort. Donna Carr, resident of Apache Junction spoke on her own encounter with a police officer when she was out riding one night. The officer pointed out the fact the horse did not have "rear tail lights" and to get off the road. She also commented on the excessive use of drugs occurring across the country and mentioned a non-profit organization on the east coast called Marathon House. It might be something this community is interested in, it gives people a hand up and not a hand out. N. ADJOURNMENT Mayor adjourned the meeting at 8:04 p.m. ACCEPTED THIS DAY OF , 2020, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS DAY OF , 2020. WALTER “CHIP” WILSON Mayor ATTEST: JENNIFER PEÑA City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the __________ day of _____________________, 2021. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2021. City of Apache Junction, Arizona Page 6 City Council Meeting Meeting Minutes September 7, 2021 JENNIFER PEÑA City Clerk City of Apache Junction, Arizona Page 7